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Use this form to adjust transactions of the types , , , , and that have been posted to a project of the type but that have not yet been included in an invoice proposal. You can also adjust transactions of the types , , and that have been posted to a fixed-price project but that have not yet been included in an estimate.
The foundation of invoices can be changed. You can adjust one transaction line as a whole on one line, or you can change a part of the posted transactions on separate lines.
Adjustment
overview
The following table gives you an overview of whether field values can be adjusted for each of the five transaction types.
|
Adjustment field |
|
|
Expense |
|
|
|---|---|---|---|---|---|
|
Project |
Yes |
Yes |
Yes |
Yes |
Yes |
|
Category |
Yes* |
Yes* |
Yes* |
Yes* |
Yes* |
|
Line property |
Yes |
Yes |
Yes |
Yes |
No |
|
Activity |
Yes |
No |
No |
No |
Yes |
|
Employee |
No |
No |
No |
No |
No |
|
Item no. |
No |
No |
No |
No |
No |
|
Cost price |
Yes |
No |
No |
No |
Yes |
|
Sales price |
Yes |
Yes |
Yes |
Yes |
Yes |
|
Sales currency |
Yes |
Yes |
Yes |
Yes |
Yes |
|
Quantity |
Yes** |
Yes** |
Yes** |
No |
Yes** |
|
Transaction texts |
Yes |
Yes |
Yes |
Yes |
Yes |
|
Item tax sales group |
Yes |
Yes |
Yes |
Yes |
Yes |
|
Tax group |
Yes |
Yes |
Yes |
Yes |
Yes |
|
Ledger account |
No |
Yes |
No |
No |
No |
|
Dimensions |
Yes |
Yes |
Yes |
Yes |
Yes |
Limitations on adjustment
* This field value can only be adjusted to a category of the same type.
** This field value can only be adjusted when split into more lines that add up to the quantity as the transaction to be adjusted. See the example below.
Adjustment
transactions
If you selected the check box in the form, the system always creates two new adjustment records, regardless of which field on the entry line has been adjusted. One transaction is created to cancel the original entry with a negative amount, and a new entry is created to correct the values.
If the check box is clear, only the following adjustments will result in the creation of new transactions.
|
Adjusted field |
New transaction created |
|---|---|
|
|
Always |
|
|
Always |
|
|
Always |
|
|
Only if accrued revenue exists on the transaction and the line property is changed from a line property where the check box is selected, to a line property where this check box is not selected. |
|
|
Only if accrued revenue exists on the transaction. |
|
|
Only if accrued revenue exists on the transaction. |
|
|
Only if the ledger status is Profit & loss or Balance. |
|
|
Only if accrued revenue exists on the transaction and the ledger status is Profit & loss or Balance. |
|
|
Never |
|
|
Never |
|
|
Never |
|
|
Never |
Tasks that
use this form
Navigating
the form
The following tables provide descriptions for the controls in this form.
Tabs
Upper pane
|
Tab |
Description |
|---|---|
|
|
View the lines that the program has generated for adjustment. |
|
|
View details on the selected transaction line. The information on this tab cannot be edited. |
|
|
View the dimensions of the transaction line. |
Lower pane
|
Tab |
Description |
|---|---|
|
|
View the transaction that is entered when you click to adjust a transaction line. You define the number of adjustment lines that the transaction should be split into, and the adjustment lines are then created on this tab. You can then adjust the information on this tab. |
|
|
View and change details on the selected adjustment line. |
|
|
View and change dimension information on the selected adjustment line. |
Buttons
Upper pane
|
Button |
Description |
|---|---|
|
|
Open the dialog box, where you define the transactions that you want to adjust. |
|
|
Open the dialog box after you select the transactions that you want to adjust. Specify whether to adjust the transaction line as a whole or only partly; that is, on one or more lines. |
|
|
Check the adjusted line. |
|
|
Post the adjusted line. |
Lower pane
|
Button |
Description |
||
|---|---|---|---|
|
|
Update any values in the transaction line that changed after the transaction line was adjusted. When a parameter in a transaction line has been adjusted, any other parameter in the line that is affected by the adjustment is updated. Click to view the updated parameters. For example, if you change the category on a transaction line and click , the sales price is updated.
|
Note
Fields
|
Field |
Description |
|---|---|
|
|
The transaction type. Only hour, expense, and fee transactions can be adjusted. |
|
|
The date when the transaction was posted to a ledger account. The contents of this field cannot be changed. |
|
|
The project to which the transaction was posted. |
|
|
The category referenced by the adjustment transaction. |
|
|
The activity of the current transaction. |
|
|
The ID for the current project type. |
|
|
The date when the adjusted transaction will be posted to a ledger account. The current date is the default. The contents of this field can be edited. |
|
|
The number of units that make up the transaction. |
|
|
The cost price per transaction unit. |
|
|
The currency to be used when the transaction is invoiced. |
|
|
The sales price per transaction unit. |
|
|
The status that the transaction is attached to. |
|
|
The ID that is registered on the transaction. |
|
|
The voucher number in the ledger. |
|
|
Text describing the transaction. |
|
|
Where was the transaction created? |
|
|
Current placement in the ledger, i.e. unposted, balance sheet and profit & loss. |
|
|
No information is available for this item. |
|
|
The transaction amount in default currency. |
|
|
The sales tax group attached to the current transaction line. |
|
|
The group of sales tax codes that can be calculated for an item. |
|
|
The dimension attached to the project of the current transaction line. |
|
|
The dimension attached to the project of the current transaction line. |
|
|
The dimension attached to the project of the current transaction line. |
|
|
The project to which the transaction was posted. |
|
|
The category referenced by the adjustment transaction. |
|
|
Identification of the project activity. |
|
|
Text describing the transaction. |
|
|
The number of hours that make up the transaction. The quantity is divided evenly between the requested adjustment lines, and any remainders are added to the last line. |
|
|
The cost price per transaction unit. |
|
|
The currency to be used when the transaction is invoiced. |
|
|
The sales price per unit of the transaction. |
|
|
The status that the transaction is attached to. |
|
|
The sales tax group attached to the current adjustment line. |
|
|
The item sales tax group that can be calculated for an item. |
|
|
The ledger account applied for posting of the transaction in . |
|
|
The subscription start date. |
|
|
The subscription end date. |
|
|
The base price of the subscription. |
|
|
The index used for the calculation of the indexed sales price. |
|
|
The dimension attached to the project of the current adjustment line. |
|
|
The dimension attached to the project of the current adjustment line. |
|
|
The dimension attached to the project of the current adjustment line. |
