Use this form to view open vendor transactions and mark them for
settlement.
Note
An icon in the
field
indicates that a transaction is already marked for settlement.
Discount amounts per line and the total discount amount for the
vendor or invoice are displayed in both the payment currency and
the currency of the company that is associated with the vendor
account.
If you open this form from a remittance journal, you must mark
transaction lines until the invoice is fully settled; the balance
must be zero.
Open transactions for the companies that are included in a
virtual company for centralized payments, and that are associated
with the selected vendor (the selected vendor, a vendor in another
company that is mapped to the same address book ID, or a vendor in
a virtual company) are included in the form. For more information,
see
Set up centralized vendor payments.
If you are settling intercompany transactions but the companies
are not included in a virtual company for centralized payments, the
form displays transactions that are associated with the company of
the payment vendor. For example, if you are working in the DAT
company and you create a payment for a vendor account in the EXT
company, the form displays invoices from the EXT company.
View information about open vendor transactions and mark the
transactions for settlement. Also view discount amounts for each
transaction line, and the total discount amount granted by the
vendor so far.
Settle the marked transactions. When transactions are updated as
settled, you can view and reverse the settlements in the
form. For more information, see
About cross-company payment settlements.
Note
This button is available only when you open the form from the
form.
Reorganize an open transaction. You can split a transaction into
new transactions with new due dates, or you can select multiple
open transactions and reorganize them into a single open
transaction.
View information about the voucher, history, or specifications
for the selected transaction.
Note
This button is available only when you open the form from the
form.
Designate the selected payment as the primary payment.
Note
This button is available only when you open the form from the
form.
Fields
Field
Description
The vendor balance in the currency of the company that is
associated with the vendor account.
Note
This field is available only when you open the form from the
form.
The balance of the transactions that are marked to be settled,
less the discount amount, in the currency of the company that is
associated with the vendor account.
The remaining amount to be settled, less the discount amount, in
the currency of the vendor, payment, or journal transaction.
Note
The name of the field includes the currency code.
The amount transferred from the voucher or payment, in the
currency of the company that is associated with the vendor
account.
Note
This field is available only when you open the form from a
form.
The payment amount transferred from the voucher, in the currency
of the vendor, primary payment, or journal transaction.
Note
This field is available only when you open the form from a
form.
The name of the field includes the currency code.
The discount amount total in the currency of the company that is
associated with the vendor account.
The expected discount amount total in the currency of the
vendor, primary payment, or journal transaction.
Note
The name of the field includes the currency code. If you open
the form from the
form, the currency is taken from the vendor account. If you
open the form from the
form and a primary payment is selected, the currency is taken
from the payment. If you open the form from a journal form, the
currency is taken from the journal transaction.
Select how to determine the settlement posting date, if the
settlement of a transaction results in an exchange difference.
– Use the
date of the most recent transaction involved in the settlement.
– Use
today's date.
– Use the
date that you specify. The date must be the same as, or later than,
the data of the most recent transaction involved in the
settlement.
Note
This field is available only when you open the form from the
form.
Specify the posting date for the selected transactions. This
field is available only if you selected
in the
field.
If an icon is shown, the transaction is marked for
settlement.
Note
This field is available only when you open the form from the
form.
If an information icon is shown, the transaction is the primary
payment for an invoice.
Note
This field is available only when you open the form from the
form.
Select this check box to mark transactions for settlement.
Select this check box to settle the invoice with this payment,
even if the balance is not zero. The amount shown in the
field for
the invoice will be cleared when you close the form.
Note
(AUT, CHE, DEU) This field is available only if the
configuration key is selected and if you open the
form from a payment journal.
View or select an option to use the cash discount after the
discount date. You can see the amount after the cash discount in
the
field.
– The cash
discount is used only if the invoice is settled by the date that is
defined for the cash discount.
– The last
available cash discount is used if the invoice is settled after the
cash discount date. If the invoice is settled by the date that is
defined for the cash discount, the cash discount amount is the same
as if you select
.
– No cash discount
is applied, even if the invoice is settled on or before the
discount date.
The voucher number for the transaction.
The vendor account that is associated with the transaction.
The company that is associated with the vendor account for the
transaction.
The posting date that is used in the ledger for the transaction.
Typically, this is the date on the invoice from the vendor.
The date that payment is due.
The invoice number that the transaction is attached to.
The unique key for the identification of promissory notes. The
key is used when creating new promissory notes.
Note
This field is available only if you opened the form from a
redraw promissory note journal, remittance journal, or settle
promissory note journal.
Displays
1for the first draw promissory note cycle
and
2for the first redraw promissory note
cycle.
If you open this form from a journal and if the
field is blank,
0is displayed in this field.
Note
This field is available only if you opened the form from a
redraw promissory note journal, remittance journal, or settle
promissory note journal.
The status of the promissory note.
– No promissory
note has been drawn.
– A promissory
note that is automatically drawn or an invoice that uses a
promissory note method of payment has been posted in a draw
promissory note journal.
– The
promissory note document has been posted in a remittance
journal.
– A promissory
note that was not honored by the bank has been redrawn in a redraw
promissory note journal.
– The
promissory note has been settled. This may occur before you receive
confirmation from the bank.
– An invoice
that uses a promissory note method of payment has been posted.
– The
promissory note for an invoice that uses a promissory note method
of payment has been drawn and posted.
Note
This field is available only if you opened the form from a
redraw promissory note journal, remittance journal, or settle
promissory note journal.
A unique identifier for the bank remittance file.
Note
This field is available only if you opened the form from a
redraw promissory note journal, remittance journal, or settle
promissory note journal.
The transaction amount.
The currency code for the transaction.
The direct exchange rate between the payment and the invoice, if
they are in different currencies and if a primary payment is
selected.
The amount of the settlement in the company currency of the
transaction.
The amount of the settlement in the currency of the vendor,
primary payment, or journal transaction.
Note
The name of the field includes the currency code for the
payment. This field is available only when you open the form from a
form.
The date by which an invoice must be settled to obtain a cash
discount. The cash discount is posted automatically to the ledger
account specified for the cash discount.
The amount of the cash discount that is included in the vendor
transaction when the invoice is posted.
The amount of the cash discount in the currency of the
payment.
Note
The name of the field includes the currency code for the
payment. This field is available only when you open the form from a
payment
form.
The descriptive text for the current transaction. The
transaction text can be inserted automatically when invoices are
posted, or you can type it in manually.
You can enter an alternative account number for the cash
discount that will override the default posting setup for the
current line. For example, if a vendor allows you to deduct a cash
discount on payments made after the discount date, you can track
this type of cash discount deduction in a separate account.
The transaction type that is attached to the transaction when it
is posted.
If this check box is selected, the current transaction is a
reversing entry.
The posting profile used for the transaction.
The date of the most recent exchange adjustment for the
transaction.
The exchange rate used for the most recent exchange adjustment
for the transaction.
The voucher for the most recent exchange adjustment for the
transaction.
If this check box is selected, the posted transaction has been
approved.
The user who approved the transaction.
The date that the transaction was approved.
The number of the document, such as a check or promissory note,
that the transaction is based on.
Enter or view the document date.
When you enter a vendor invoice, the actual date of the invoice
is usually used as the posting date. If this is the case, both the
due date and the cash discount date are calculated based on this
date.
The method of payment used for this transaction.
Enter a payment specification code, if one is required for the
current method of payment.
Payment specification codes are used in connection with
automatic payment transfers and to select different levels of
payment specifications. Payment specification codes are defined by
banks. They must be included in each payment record in the payment
transfer file to inform the bank of the level of payment
specification for each payment.
Note
You must contact your bank for information about using the
various specification codes.
A reference to a specific payment.
If this check box is selected, the payment is to be managed as a
prepayment.
The code used for reporting to the central bank.
Note
(NOR) This field is available only if the configuration key for
Norway is selected.
The description of the code that is displayed in the report to
the central bank.
Note
(NOR) This field is available only if the configuration key for
Norway is selected.
The total amount of the original transaction in the transaction
currency.
The total transaction amount of the original transaction in the
company currency.
The open amount of the transaction in the transaction
currency.
The open amount of the transaction in the company currency.
The amount of the exchange rate adjustment for the
transaction.
If this check box is selected, the exchange rate is included in
triangulation.
The settled portion of the amount in the currency shown in the
field.
The settled portion of the amount in the company currency,
including any exchange rate adjustments and penny differences.
The voucher number from the most recent settlement.
The vendor account for the most recent settlement voucher.
The company that is associated with the most recent settlement
voucher.
The date of the most recent settlement.
If this check box is selected, the transaction can be settled
automatically.
The amount that has been paid for federal 1099 purposes.
Note
(USA) This field is available only if the configuration key for
the United States is selected.
The amount that has been paid for state 1099 purposes.
Note
(USA) This field is available only if the configuration key for
the United States is selected.
The date that the transaction was fully settled.
The new posting profile that is used when payment has been
confirmed by the bank and the settlement can be considered
closed.
The amount of the cash discount transaction in the transaction
currency.
Note
Tasks that
use this form
