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Use this form to create and manage fixed assets.

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview tab

Create a new fixed asset, or view the list of all your fixed assets. The , , and check boxes refer to the ledger posting layers in which value models have been set up for each fixed asset. These cannot be edited.

General tab

For the selected fixed asset, enter values in the , , and areas.

For the selected fixed asset, enter information about the make, model, serial number, guarantee date, and maintenance dates, as well as technical notes.

Some fields, such as the guarantee date and maintenance dates, can be used as ranges and for sorting inquiries and reports.

Enter the relationship of the selected fixed asset to a main fixed asset, if any.

Enter tax statistic information to print on the report.

Note Note

(NOR) This tab is available only if the configuration key for Norway is selected.

For the selected fixed asset, enter insurance information. Print the information in the .

Enter information that precisely identifies the location of the selected fixed asset. Auditors might use this information for the physical verification of fixed assets.

For the selected fixed asset, enter or view fields that are used as ranges and as sorting criteria in inquiries and reports. You define the fields for selection in the form.

For the selected fixed asset, enter comments and disposal restrictions.

Buttons

Button

Description

Open a menu with the following items:

  • – Create a new line that contains much of the same information as the line of the selected fixed asset. You may need to change some of the information on the new line. The new fixed asset has zero balances and no transactions. Fixed asset lines are created automatically with new fixed asset numbers, and the dialog box does not appear if you selected one of the following:

  • – Transfer the selected fixed asset to a different fixed asset group or give it a new fixed asset number.

  • – Manage the physical location and the lending (within the company) of the selected fixed asset.

Open the form, in which you can set up and view the value models that contain all financial information about the selected fixed asset.

Each value model tracks an independent financial aspect of the life cycle of the fixed asset, such as acquisition, depreciations, value adjustments, and disposal.

Open the form, in which you can set up and view the depreciation books that contain depreciation information for the selected fixed asset.

Each depreciation book tracks information such as depreciation status, method, acquisition date, and period frequency.

Open the form, in which you can create, view, modify, or delete add-on items or improvements for the selected fixed asset. For more information, see Asset additions (form).

Open the form, in which you can view and edit projects or subprojects that are associated with the selected fixed asset. For more information, see Fixed assets integration.

Fields

Field

Description

Select a fixed asset group to simplify the setup of new assets. Fixed asset groups can be set up with default information, such as depreciation profiles and value models.

The fixed asset number can be allocated manually or automatically, depending on the setup of the fixed asset group and of the General ledger parameters. For more information, refer to Fixed asset number.

Name that identifies the fixed asset. It can be used for search and filter purposes, as a range, and for sorting in inquiries and reports.

Search name is the alternative name of the fixed asset, which can be used for search and filter purposes.

Displays a check mark if the value model posting layer is .

Displays a check mark if the value model posting layer is .

Displays a check mark if the value model posting layer is .

The fixed asset type.

The fixed asset type in the asset group.

Select a top-level asset classification for reporting purposes only. For more information, see Major types (form).

Select the type that describes the property:

  • – Regular assets, to be processed normally.

  • – Property that exists for inventory purposes only, such as phones, radios, or mobile devices that are below your capitalization threshold. Typically, you enter a service life of 0for continuing property assets and exclude continuing property assets from the valuation report that you reconcile with the general ledger.

  • – Intangible assets that should be presented separately on the balance sheet.

This field is used only for reports or searches.

Enter the path for the document location where contracts and other documents regarding each particular fixed asset can be kept.

Enter the quantity per unit of measure for the asset. For example, if an asset is packaged as a case, type a quantity of 1and enter a unit of measure of Case.

Note Note

If an asset is not large enough to track on its own, you might group items together as one asset. For example, if you purchase 10 laptops for the Sales department, each laptop on its own is not large enough to track as an asset, but together they are an asset. In this example, type a quantity of 10and define a unit of measure of Each. The unit cost of each laptop is 1,000, which gives the entire asset a value of 10,000.

Enter the unit of measure for the asset, such as dozen, case, yard, meter, block, or each. For more information, see the Units (form).

Enter the cost for one unit.

Name of the manufacturer of the item.

Model number of the item.

The year that the item was built.

Serial number for the fixed asset.

Date of the start of the guarantee for the fixed asset.

Field for technical information.

Field for technical information.

Field for technical information.

Date of last maintenance.

Date of next maintenance.

Field with update information.

Field with update information.

Field with update information.

Select a condition for the fixed asset from the list of conditions created in the form.

To display a hierarchical component structure, select the main fixed asset for this component asset. A component fixed asset can be a main asset for another component asset, which means the structure can have many levels.

Municipality that the fixed asset will be reported to for tax purposes.

Subvention for the fixed asset.

Tax-free subvention for the fixed asset.

Tax assessment value of the fixed asset.

Value for tax purposes of the fixed asset.

Origin of calculation of the return on capital.

Acquisition value of the fixed asset for tax purposes.

Value of the fixed asset as on January 1, 1984.

The insurance company that insures the fixed asset.

The insurance agent for the fixed asset.

Alternative sort field for the fixed asset.

Alternative sort field for the fixed asset.

Alternative sort field for the fixed asset.

Insurance policy number for the fixed asset.

The expiration date on the insurance policy for the fixed asset.

The amount that the fixed asset is insured for.

The value that the fixed asset is insured for. As the value changes over time, you can manually update this field or use a periodic update to recalculate the value.

Note Note

If you use the periodic update, a value is required in this field before you perform the periodic update.

For more information, see Update replacement costs and insured values (form).

The cost to replace this fixed asset. As the cost changes over time, you can manually update this field or use a periodic update to recalculate the cost.

Note Note

If you use the periodic update, a cost is required in this field before you perform the periodic update.

For more information, see Update replacement costs and insured values (form).

The date that the replacement cost or insured value was last updated.

You can manually enter a value or use a periodic process to update it. If this field is blank, a fixed asset still can be updated in the periodic update. For more information, see Recalculate replacement costs and insured values.

Insurance date field to track insurance end dates.

Insurance date field to track insurance end dates.

Select this check box to indicate that the insurance for the fixed asset covers the cost to replace the item.

The Geographic Information System (GIS) reference number, which indicates the location of the fixed asset within the GIS layer.

A GIS application is a third-party application, typically used to track land and infrastructure.

If the asset is land, enter the identifier for the parcel (plot or tract), such as 01-6211421.

Select a location for the fixed asset. The available locations are set up in the form.

Notes about the location of the fixed asset, such as Floor 4 – Finance Department.

A location address combined with a location memo provides a customized level of detail for the location of a fixed asset.

The room number where the fixed asset is located.

Select an employee name. The available employees are set up in the form.

Bar code digits assigned to the fixed asset. If the field in is selected, a bar code is assigned when you create a fixed asset record.

If the field is not selected and the bar code is set up in the fixed asset group, you must generate a periodic job to assign bar codes.

Date of the last physical inventory update for this fixed asset.

The name of an individual who might know more information about the location of the fixed asset.

If you lease the fixed asset, enter a reference number for the lease or a different note about the lease.

The organization that holds the title for the fixed asset.

Comment to physical inventory.

Comment to physical inventory.

Enter special procedures, if any, for proper disposal of the fixed asset. For example, fixed assets that contain hazardous materials often have disposal restrictions.