Overview tab

Create and view the fixed asset transaction lines.

The transaction type, the fixed asset account, and the value model are used to determine the posting profile and the ledger account for the transaction.

General tab

Enter or view additional information about the journal line that is selected on the Overviewtab.

Value models

Select the derived value model, if one has been set up for the value model that is indicated on the Generaltab, and then enter the amount in the default currency.

Depreciation books

Select the depreciation book, if one has been set up, and enter an amount in the default currency.

Dimension tab

Enter or view dimension values for the journal line that is selected on the Overviewtab.

History

View the history of the journal line that is selected on the Overviewtab.

Date

View or enter the posting date. When the date on a line has been changed, that date is displayed when a new line is created.

Note

If the Accept duplicatesoption is not selected in the Check for voucher usedfield in the General ledger parametersform and a voucher contains more than one line, when you change the date on one line, that date is the posting date for all the lines of the voucher. If the New voucherfield in the Journal names form is set to Manualor One voucher number only, and the Check for voucher usedfield in the General ledger parametersform is set to Accept duplicates, you can use the same voucher number on different transaction dates.

Transaction date

The posting date when the company is notified of the transaction.

Note
(ITA) This field is available only if the configuration key for Italy is selected and Transaction date reference to competence dateis selected in the General ledger parametersform.

Transaction type

Enter or view type of transaction for the fixed assets transaction.

See also

Acquisition

Depreciation

Revaluation and revaluation groups

Disposal

Fixed asset reserve

Account

Enter or view the account number for the current account type. You also can enter the search name for the account.

Select or view a value model for the fixed asset. Only value models that might apply to the asset are displayed. For instance, value models with a Soldor Scrappedstatus are not available for additional transactions.

Only value models that are set up for the posting layer of the journal are available. For example, if the journal is set up for taxes, only value models set up for taxes are available.

Transaction text

Enter text about the transaction. When you specify an offset account, the same text is used if no other offset transaction text is specified. You can also enter the code for journal text created in the Journal textsform.

Debit

Enter the debit amount in the default currency.

Credit

Enter the credit amount in the default currency.

Offset account type

Select the offset account type.

Offset account

Enter or view the account number for the current offset account type.

Note
You can set up a default offset account in the Chart of accountsform to be displayed in this field. You also can set up a default offset account in the Offset accountfield in the Vendors form.

Release date

To put the transaction on hold until a specific date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note
You can clear this field to remove the hold.

Voucher

The voucher number for the transaction. You can set up voucher series in the Number sequences form.

Currency

When posting in a currency other than the default currency, specify the currency that you are using.

The information in the currency field is determined by the information that you enter in the Chart of accounts, Customers, or Vendorsforms, depending on the account type.

If there is no currency information in those forms, information entered in the Journal names form is displayed. If there is no currency information entered in the Journal namesform, information entered in the Company information form is displayed.

Note
In the Validate currency codefield in the Chart of accountsform, you can set up validation rules for the use of the currency.

To manage currencies, click Command> Go to the Main Table Formto open the Exchange rates form, where you can correct, add, and edit the various currencies and exchange rates.

Enter the amount of the transaction in the relevant currency. The balance amount is displayed in the default currency.

Note
There must be an exchange rate that is dated before the earliest transaction. The first rate can have a blank date. Amounts can be posted in mixed currencies in the same account.

Exchange rate

The currency exchange rate that applies to the transaction. The default rate is set up in the Exchange rates form, but you can change it.

The exchange rate is expressed as the number of units of the foreign (non-company) currency that is indicated in the Express exchange ratefield on the Ledgertab in the General ledger parametersform.

Note
To open the form that contains the Express exchange ratefield, click General ledger> Setup> Parameters .

Company accounts

The identifier for another company, if this is an intercompany transaction.

Account type

Select the account type for the transaction:

• Use Ledger, Customer, or Vendorwhen the transaction is to be posted in the ledger, customer, or vendor account. For example, if you enter a vendor payment and select Vendor, posting occurs in the current vendor account. At the same time, posting occurs automatically in the vendor summary account in General ledger. For setup information, see Vendor posting profiles (form).

• Use Projector Fixed assetsto post to a specific project number or asset number.

• Use Bankfor a bank account transaction and if the transaction is to be used for reconciliation in the Bank reconciliation (report)form.

Offset company accounts

Enter the identifier for the company for the offset transaction.

Offset-transaction text

If a text other than the text entered in the transaction text field should be used, enter it here.

Triangulation

If selected, the currency code is included in triangulation. You can clear this check box.

Consumption units

The quantity of consumption units for fixed assets set up for consumption depreciation.

Reason code

Select the reason for the transaction.

Note
The reason code requirements that are set up in the General ledger parametersform determine whether a reason is required.

For more information, see About financial reason codes.

Reason comment

Enter a reason description (optional).

If you select a reason code before you enter a reason comment, the default comment that is set up for the reason code is displayed. You still can change the comment.

Value model

The identification of the derived value model.

Amount currency

The amount in the currency for the derived value model.

Department

The dimension that the transaction is associated with. The department that is displayed is selected in the Dimensionfields in the Journalform. If that field is empty, the department is selected from the dimensions fields in the Chart of accounts, Customers, and Vendorsforms, according to the account type.

Cost center

The dimension that the transaction is associated with. The cost center that is displayed is selected in the Dimensionfields in the Journalform. If that field is empty, the cost center is selected from the dimensions fields in the Chart of accounts, Customers, and Vendorsforms, according to the account type.

Purpose

The dimension that the transaction is associated with. The purpose that is displayed is selected in the Dimensionfields in the Journalform. If that field is empty, the cost center is selected from the dimensions fields in the Chart of accounts, Customers, and Vendorsforms, according to the account type.

Department

The department dimensions in the company selected for intercompany accounting.

Cost center

The cost center dimensions in the company selected for intercompany accounting.

Purpose

The purpose dimensions in the company selected for intercompany accounting.

Transferred on

The transfer date for the transaction.

Transferred by

The user who transferred the voucher.

Transferred to journal

The number of the journal that the transaction was transferred to.

File generated on

The date that the payment file was generated.

Post

Open a menu with the following items:

• Post and transfer– Post lines that do not have errors and transfer lines with errors to a new journal.

• Post– Post the journal lines. If an error exists, no lines are posted, and a message is displayed.

Note
If you try to post a line that causes the net book value of the value model to be greater than the sum of all acquisition and acquisition adjustment transactions, a message is displayed. However, a message is not displayed for the acquisition and acquisition adjustment transaction types.

Validate

Select Validateor Validate voucher onlyto verify that the journal lines that are selected are ready for posting.

Functions

Open a menu with the following items:

• Delete journal lines– Delete all lines in the journal.

• Journal texts– Create new journal text (transaction text for the journal).

• Retrieve fixed asset transactions– Select the period and the voucher/transaction numbers, and move the transactions to the journal.

• Ledger accruals– Create ledger accrual transactions that are based on accrual schemes.

Proposals

Open a menu with the following items, which you can use to create various kinds of journal lines as proposals for the following fixed asset transactions:

• Acquisition proposal

• Depreciation proposal

• Consumption depreciation

• Revaluation proposal

• Revenue recognition of reserves

• Extraordinary depreciation proposal

You can modify the lines that are created from proposals, and the transaction text that is generated automatically.

Inquiries

Before you post the line, click Balance controlto view the balances of each bank account.

After posting the line, click Voucherto view the resulting transactions.

Print

Print reports about the journal lines.