When you correct transactions for a closed tax period, an additional page is created in the closed purchase book to represent the tax period of the adjustment. Corrected factures are displayed in the new page in the purchase book.

The additional page contains information about purchase book totals at the end of the corrected period, including previous additional pages, corrected factures, and other registered changes.

  1. Click General ledger> Journals> General journal> Linesto open the Journal voucherform.

  2. Press CTRL+N to create a new line, and enter the required details.

    Note Note

    For more information, see "General journal lines (form)" in the Applications and Business Processes Help.

  3. In the Account typefield, select Ledger.

  4. In the Accountfield, select the ledger account number.

    Note Note

    The ledger account must be specified with the Sales taxposting type.

  5. In the Debitfield, enter the corrected debit amount.

  6. In the Offset account typefield, select Ledger.

  7. In the Offset accountfield, select the ledger offset account number.

  8. Click the Generaltab. In the Sales tax codefield, select the sales tax code for the transaction.

    Note Note

    The ledger account specified in the Accountfield on the Overviewtab must belong to the accounting posting group of the selected sales tax code.

  9. Click Post> Postto post the journal voucher.

  10. In the Journal voucherform, click Functions> Purchase bookto open the Update factureform.

  11. In the Counteragentfield, select the vendor.

  12. In the Date of the registrationfield, select the registration date of the corrected facture.

  13. In the Facturefield, select the corrected facture from the vendor factures page, as specified in the Counteragentfield.

  14. In the Facture datefield, view the facture creation date.

    Note Note

    The corrected book code is determined by the date of the corrected period. Previous period modifications are registered in the book for the current period. These modifications are displayed on additional pages that are added to the books for previous periods.

  15. In the lower section of the form, on the Invoicetab, use the To facturecheck box to select the invoice or invoices for the facture.

    Note Note

    If you do not want to create a facture for a particular invoice line, clear the To facturecheck box on the Invoice linestab.

  16. Click Posting> Update factureto post the facture journal.

    Note Note

    The created facture is updated in the Facture journalform. After VAT is processed and the purchase book lines are refreshed, the corrected facture is displayed in the Purchase book linesform. The Correctionfield group displays the details about the corrected facture.

  17. Click Accounts payable> Periodic> Purchase book> Purchase books journalto open the Purchase books journalform.

  18. Select the additional page and click Print> Print additional listto print the page.

    Note Note

    Corrected purchase book lines are included in the additional pages. Other additional pages are created if other tax periods were corrected in the current reporting period.

    The purchase book can be printed in a Microsoft Office Excel template.

See Also