Click Accounts payable> Common Forms> Advance reports.

In the lower pane, click the Linestab.

Press CTRL+N to create a new record.

In the Disbursement datefield, enter the date of the document that describes the expense.

In the Document numberfield, enter the number of the confirming document.

In the Document namefield, enter the name of the confirming document.

In the Currencyfield, select the currency code from the list.

In the Amountfield, enter the amount actually spent.

In the Confirmed amount of advance reportfield, enter the confirmed amount of the expense.

In the Ledger accountfield, select the general ledger account to which the expense belongs from the chart of accounts.

Click the Setuptab.

In the Sales tax groupfield, select the sales tax group code.

In the Item sales tax groupfield, select the item sales tax group code.

Select the Prices incl. sales taxcheck box if the amounts include sales tax.

Click Postto post the report. The status of the advance report changes to Posted.

Press CTRL+S or close the form.