Sometimes you must edit the registrations made by employees. This is often due to employee absence.

On the Errortab in the Calculateand Approveform you can see a description of errors after you calculate or approve the registration. A typical error message is: Insufficient identification of employee's absence time.

Editing registrations during calculation

The following functions are available in the Calculateform.

Edit an absence registration

Select the employee.
Click the Absencetab.
Enter an absence reference.

Do this for every employee where an absence registration is required.

Approve switch codes for an employee

Select the employee.
Click Switch code.
Select the Approvedcheck box.
Press CTRL+F4 to close the form.

Add a missing clock-out registration

Sometimes employees forget to clock out or they are not aware that their registration failed when they clocked out.

Select the employee.
Click Clock-in and out> Missing clock-out.
Type the date and time for the clock-out registration.
Select Create linesand click OK.

Clock out all employees in a calculation group

You can clock out all employees in the calculation group, if a problem has occurred during a time that is near the clock-out time.

Click Clock-in and out> Clock out employees.

Note
Employees will be clocked out according to the profile. For more information about profiles, see About profiles.

Correct other errors and adding missing registrations

You can correct or add registration lines for a specific employee.

Select the employee.
In the Journal registrationspane, click the registration line you want to correct or press CTRL+N to add a new line.
Enter information for the registration line.
To recalculate the employee registrations for the selected employee, select the Calculatedcheck box.

Important
Do not create a new journal line with a clock-out registration if an employee has forgotten to clock out. To create missing clock-out registrations, click Clock-in and out. Only the two options available on this button will ensure that the clock-out registration is entered into the raw registrations table. The records in the raw registration table determine whether the employee is clocked in or clocked out.

Important

Do not create a new journal line with a clock-out registration if an employee has forgotten to clock out.

To create missing clock-out registrations, click Clock-in and out. Only the two options available on this button will ensure that the clock-out registration is entered into the raw registrations table. The records in the raw registration table determine whether the employee is clocked in or clocked out.

Edit quantity reports

For production registrations type Processyou can edit the quantity feedback.

Select the employee.
To edit the quantity, select the relevant line with journal registration type Process.
Click Quantity reports.
Change the information in the Quantity reportsform and close the form.