A profile is applied to the employee when the employee clocks in. This connection is set up by applying the clock-in time to the employee's profile group.

To apply a specific profile for an employee on a specific day, regardless of the clock-in time, you can use the profile calendar. For more information, see About profile calendar.

If an employee does not appear for work and no profile is set up in the profile calendar, the standard profile from the employee table is applied.

See also Employees in shop floor control.

Profile example

If the employee clocks in at 8 minutes before their scheduled start time, their set profile triggers 8 minutes of overtime. To prevent this, you can set up a tolerance in the T. beforefield.

At clock-out, you can prevent unnecessary overtime by setting a tolerance in the T. afterfield.

Breaks can be fixed by using the profile setup, or employees can register when they go on a break.

Breaks can be paid by the company ( Paid break). Otherwise the break time will be deducted from the work time.

If a break is set up in the profile, it can be cancelled by using an indirect activity that cancels a break. In the Secondaryfield, you can enter a profile type to be used if the break is cancelled.

See also About indirect activities

The Secondaryfield can also be used in conjunction with the Switch codefield.

If the given switch code is registered by the employee at some point during the day, the secondary profile type is applied. In some cases, the switch code must be approved during calculation.

If employees are allowed to work flexible hours, you can use the profile types Flex+and Flex-.

• Flex+indicates that the flex balance is increased if the employee is at work. Typically, the Flex+periods are placed before clock-in and after clock-out.

• Flex-indicates that the flex balance is increased if the employee is not at work. Typically, the Flex-periods are placed between normal clock-in and clock-out.

If employees have no fixed clock-in or clock-out time, you can use the Overtime / flex limitand Max. flex limitfields to control working hours and, if needed, also to control the flex balance.

Typically, on night shifts, employees clock in on one day and clock out the next day. In case the registrations are to be connected to the day of the clock-out registration, you must fill in the New 24-hour periodand 24-hour period startfields.

Example

• Flexible hours

  • Does the company have employees who are allowed to work flexible hours?

  • What is minimum and maximum for the flex balance?

• Breaks

  • Does the company have fixed breaks?

  • Are these breaks paid by the company or not?

• Overtime

  • When does the company pay for overtime?

  • Should this be controlled with or without the use of switch codes?

• Tolerance

  • Are there any tolerances for clocking in and out?

• Fixed profiles

  • Does an employee need more than one profile? Does the company need special profiles for holidays?

• Shift work

  • Two or three shifts?

  • Does a shift rotation schedule have to be considered?

A printable form that can be used as an aid is available from Aid for creating profiles.

To help ensure that your profile setup is correct, it is a good idea to print the entire setup and read it thoroughly. Click Shop Floor Control> Reports> Master data> Profiles, make your selections, and click OKto print.