Profiles are used to define the standard working hours for employees. The profiles must cover all working hours in a week to be able to calculate the working hours and pay time for each selected specific employee.

A profile can cover more than 24 hours and can start on one weekday and end on another.

The employee's working hours are calculated according to the profile.

How is a profile applied to the employee?

A profile is applied to the employee when the employee clocks in. This connection is set up by applying the clock-in time to the employee's profile group.

To apply a specific profile for an employee on a specific day, regardless of the clock-in time, you can use the profile calendar. For more information, see About profile calendar.

If an employee does not appear for work and no profile is set up in the profile calendar, the standard profile from the employee table is applied.

See also Employees in shop floor control.

Profile example

A setup for an employee on a specific workday could look like this:

Profile type









Standard time






Standard time









For more comprehensive profile examples, see Profile examples.

The normtimeof the above profile is 7.5 hours for the day because the break in the profile is not paid for by the company.


If the employee clocks in at 8 minutes before their scheduled start time, their set profile triggers 8 minutes of overtime. To prevent this, you can set up a tolerance in the field.

At clock-out, you can prevent unnecessary overtime by setting a tolerance in the field.


Breaks can be fixed by using the profile setup, or employees can register when they go on a break.

Breaks can be paid by the company ( ). Otherwise the break time will be deducted from the work time.

If a break is set up in the profile, it can be cancelled by using an indirect activity that cancels a break. In the field, you can enter a profile type to be used if the break is cancelled.

See also About indirect activities

Switch code

The field can also be used in conjunction with the field.

If the given switch code is registered by the employee at some point during the day, the secondary profile type is applied. In some cases, the switch code must be approved during calculation.

Working flexible hours

If employees are allowed to work flexible hours, you can use the profile types and .

  • indicates that the flex balance is increased if the employee is at work. Typically, the periods are placed before clock-in and after clock-out.

  • indicates that the flex balance is increased if the employee is not at work. Typically, the periods are placed between normal clock-in and clock-out.

Profiles with no fixed clock-in or -out

If employees have no fixed clock-in or clock-out time, you can use the and fields to control working hours and, if needed, also to control the flex balance.

24-hour period start

Typically, on night shifts, employees clock in on one day and clock out the next day. In case the registrations are to be connected to the day of the clock-out registration, you must fill in the and fields.


If you enter 22:00:00 in the field on the profile for Monday, it indicates that the Tuesday profile is used if the employee clocks in after 22.00 on Monday.

On the profile for Tuesday, the first profile type must start before 22.00 and the box must be set to -(minus), to indicate that the time for the first profile type is on Monday. The profile type must be set to later than 22.00.

Issues to consider before setting up profiles

  • Flexible hours

    • Does the company have employees who are allowed to work flexible hours?

    • What is minimum and maximum for the flex balance?

  • Breaks

    • Does the company have fixed breaks?

    • Are these breaks paid by the company or not?

  • Overtime

    • When does the company pay for overtime?

    • Should this be controlled with or without the use of switch codes?

  • Tolerance

    • Are there any tolerances for clocking in and out?

  • Fixed profiles

    • Does an employee need more than one profile? Does the company need special profiles for holidays?

  • Shift work

    • Two or three shifts?

    • Does a shift rotation schedule have to be considered?

A printable form that can be used as an aid is available from Aid for creating profiles.

Profile report

To help ensure that your profile setup is correct, it is a good idea to print the entire setup and read it thoroughly. Click > > > , make your selections, and click OKto print.

See Also