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When either the employee or the absence administrator transfers a journal to the approver, the approver can click or to accept or reject the journal. If the journal is approved, the transaction disappears from view. If the journal is rejected, it is then returned to the employee for revision, and the approval process starts again.

Note Note

Both parties can attach notes to the journal entries if circumstances exist that are not addressed by the Absence codes (form).

Tasks that use this form

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Upper pane

Tab

Description

Overview tab

Add and edit a list of absence registrations.

General tab

Add or edit information about the absence approval selected on the Overviewtab.

Add or edit notes about the absence approval selected on the Overviewtab.

Lower pane

Tab

Description

Overview tab

Add and edit dates and absence codes for the absence approval selected on the Overviewtab in the upper pane.

General tab

View identification, description and hours information about the absence approval selected on the Overviewtab in the upper pane.

Buttons

Button

Description

Accept an absence journal.

Reject an absence journal.

Fields

Field

Description

The absence record's identification code.

The employee number entered at logon.

The first date of the period for which absences can be recorded.

The last date of the period for which absences can be recorded.

Note Note

This box will be blank if the value is selected in the box on the assigned to the employee. This means that absences can be recorded for the employee at any time.

Employee who transferred the absence record.

The date on which the absence record was transferred.

Status of the absence registration.

Employee who approved absence record.

The date on which the absence was approved.

The absence approver who rejected absence record.

The date on which the absence was rejected.

Note to the registrar from the approver. The registrar cannot modify the note.

Additional details related to the absence from the absence registrar. The approver cannot modify the note.

The absence date.

Select a code from the list. The absence code usually provides the reason for the absence.

Text describing the transaction.

Enter the number of work hours that the employee was absent.

The absence record's identification code.