Overview tab

Create and manage journal names.

General tab

Create rules for voucher numbering, offset accounts, posting, currency, and sales tax for the journal name that is selected on the Overviewtab.

Dimension tab

Select dimension values for the journal name that is selected on the Overviewtab.

Journal control

Set up posting control for journal.

Create posting journal

Create a posting journal with the same voucher series attached as the active journal. The function is performed immediately and only if a posting journal has not been created.

Dimension set rules

Create or update dimension set rules for the selected journal name.

Posting restrictions

Open the Posting restrictions form, in which you can specify whether specific users or user groups can post only journals that they create.

For more information, see Posting restrictions (form).

Note
This button is not available for journal names with a journal type of Cost accounting daily, Cost accounting periodic, Periodic, Fixed asset budget, Vendor invoice pool, or Vendor invoice pool excl. transactions.

Name

The name of the journal. This name is used to refer to this journal throughout Microsoft Dynamics AX. Use a name that is easily recognizable.

Description

The short description of the journal.

Journal type

Select the type of the journal. The journal type determines what the journal is used for. For more information, see Journal types.

Voucher series

Enter the number sequence that is used for voucher numbering.

Note
If the Number allocation at postingcheck box is selected, the number sequence must be set to Continuous, and no user changes are allowed on the Generaltab in the Number sequences form.

Sales tax book section

The sales tax book section storing the transactions.

Account type

The account type for the offset account.

Offset account

Define the default offset account for the journal name. You can overwrite this default entry in the journal at any time.

Active

Select this check box to activate the manual journal approval system for this journal name.

Approve

Enter the user group that can approve the journal name in journals or journal lines. Only users in this group can approve the journal.

Approval workflow

Select this check box to activate the workflow journal approval for this journal name.

Note
You cannot use both the manual approval system and the workflow approval system for the same journal name.

Configuration

Enter the workflow configuration to use for the workflow approval for this journal name. For more information, see Set up a workflow.

Private for user group

Optionally, select a user group that the selected journal name is private to.

New voucher

The selected value determines when a new voucher number is assigned.

Document

The default number or name of the document that the voucher originates from.

Number allocation at posting

Select this check box to activate voucher number allocation in journals at posting.

For more information, see Number allocation at posting.

Fixed offset account

Select this check box to have the offset account in the journals as a default fixed offset account that cannot be changed.

Beginning-Ending balance control

Select this check box to use begin-end balance control in the journal.

Detail level

Select whether to post the journal lines in detail or as a summary transaction when vouchers with Date, Account number, Dimension, and Currency codehave identical values.

Delete lines after posting

Select this check box to delete journal lines after posting.

Posting layer

Select whether the transactions in this journal name are Current, Operations, or Tax. The default value is Current.

Note
Posting operations or tax transactions can be done in the closing period from the Closing sheet form. You can use this feature to post, for example, write-offs on fixed assets in the normal periods.

Fees posting

Select how to handle posting of fees; for example, in relation to remittance.

Lines limit

If the number of lines in a journal exceeds this number, the lines will be distributed into several smaller journals during posting.

For more information, see Lines limit.

Currency

Select a default currency when creating a journal of this type.

Fixed rate

Select this check box to have a default fixed exchange rate when creating a journal.

Amount incl. sales tax

Select this check box if the amount entered in the journals includes sales tax.

Italian sales tax book

Select the type of transactions to register in sales tax book sections.

For more information, see Sales tax book - Italian.

Department

Select the default department for posting.

For more information, see Dimensions.

Cost center

Select the default cost center for posting.

For more information, see Dimensions.

Purpose

Select the default purpose for posting.

For more information, see Dimensions.