Overview tab

Enter and view overview information about a bill of exchange transaction.

General tab

Enter and view additional information about a bill of exchange transaction.

Dimension tab

View the dimension values attached to a transaction.

Bill of exchange

View details about the payment, bill of exchange, and amount for a bill of exchange transaction.

History

View information about changes that have been made to a transaction and to the journal, when the changes were made, and the users who made them.

Post

Open a menu with the following items:

• Post and transfer– Post lines without errors and transfer lines with errors to a new journal.

• Post– Post selected lines. If an error exists, no lines are posted and an error message is displayed.

Validate

Open a menu with the following items:

• Validate– Verify that the journal lines are ready for posting.

• Validate voucher only– Verify that the selected journal line is ready for posting.

Sales tax

Open the Temporary sales tax transactionsform, where you can view the calculated tax amounts for the selected transaction.

Functions

Open a menu with the following items:

• Settlement– Select transactions for settlement.

• Generate payments– Create a bill of exchange payment file for the transactions that are settled.

• Generate remittance– Create a bill of exchange bank remittance file. This option is available only if you are working with a remittance journal.

• Cancel bill of exchange document– Cancel a bill of exchange that already has been submitted for bank processing.

• Journal texts- Create new journal texts (transaction texts for the journal).

• Delete journal lines– Delete all lines in the journal.

• Load ledger transactions– Generate ledger accrual transactions based on information in the Accrual schemes form.

Payment status

Change the payment status for the lines that are selected on the Overviewtab.

Note
This button is available only if you open the form from a draw bill of exchange journal or a remittance journal.

Payment proposal

Open a menu with the following items:

• Coverage code– Select open and approved customer invoice lines that are due for payment, that can yield a cash discount, or that fulfill both of these criteria.

• Edit payment proposal– Change existing payment proposal lines, print reports for the proposals, and transfer the lines to the payment journal.

Note
This button is available only if you open the form from a draw bill of exchange journal, remittance journal, or settlement journal.

Inquiries

View information that can help you make more informed decisions about the line that is selected on the Overviewtab, depending on the posting status of the line.

For example, before you post the line, you can click Balance controlto view the balances of each bank account. After you post the line, you can click Voucherto view the resulting transactions.

Print

Print reports that are relevant to the journal lines.

( Balance )

Journal

The balance for the journal.

( Balance )

Per voucher

The balance for the selected journal line.

( Total debit )

Journal

The total debit amount for the journal.

( Total debit )

Per voucher

The debit amount for the selected journal line.

( Total credit )

Journal

The total credit amount for the journal.

( Total credit )

Per voucher

The credit amount for the selected journal line.

Date

View or enter the posting date for the journal line.

The default entry is the system date, typically today's date. If you change the date, the date that you enter is the default date when you create new lines.

Voucher

The voucher number for the transaction.

If the number sequence for the journal name is set to Continuousin the Journal namesform and no user changes are allowed, this field is not available.

Company accounts

Select the company that is associated with the customer for this transaction. If you are using centralized payments, the company that you select here is considered the payment company. For more information, see About centralized customer payments.

Account

Enter or view the account number for the current account type.

You also can find the account by entering the search name for the account.

Transaction text

Enter descriptive text about the transaction. When you specify an offset account, the same text is used, as long as no other offset transaction text is specified.

NoteAlternatively, you can enter the code for the journal text that was created in the Journal textsform.

Debit

Enter the debit amount in the currency that is selected in the Currencyfield.

Credit

Enter the credit amount in the currency that is selected in the Currencyfield.

Due date

The due date for the invoice. This date is calculated based on the terms of payment for the invoice that is settled with the bill of exchange.

Note
The calculation occurs only if an invoice document is selected for settlement. If a date is not displayed, enter a due date.

Payment status

The payment status of the journal line:

• None– Payment proposal is generated.

• Sent– Payment has been generated.

• Received– Payment has been received by the bank.

• Approved– Payment is approved.

• Rejected– Payment is rejected.

Currency

The currency code for the journal line.

Exchange rate

Enter the currency exchange rate that applies to the transaction, or accept the default entry, which is set up in the Exchange rates form.

The exchange rate is expressed as the number of units of the transaction currency that is indicated in the Express exchange ratefield on the Ledgertab in the General ledger parametersform.

Sales tax group

Enter or view the sales tax group for the transaction. The default entry is based on the Sales tax groupfield in the Chart of accounts , Customers , and Vendors forms, based on the account type.

Item sales tax group

Enter or view the item sales tax group for the journal line.

The default entry is based on the Item sales tax groupfield in the Chart of accountsform. If this field is empty, the item sales tax group comes from the Item sales tax groupfield on the Sales taxtab in the General ledger parametersform.

Note
If the Exemptcheck box in the Chart of accountsform is selected, no default entry is shown. You can enter an item sales tax group manually.

Sales tax amount

The calculated sales tax amount.

Corrected sales tax amount

The adjustments to sales tax that you made in the Temporary sales tax transactionsform, if any.

Method of payment

The payment method that is used on the current payment, invoice, or credit note.

Payment specification

Specify the payment specification, if any, for the current method of payment.

Protest cause

Select the reason the bill of exchange is protested:

• None– The reason is unknown.

• Not accepted– The customer did not accept the bill of exchange.

• Not paid– The bank did not pay the bill of exchange, possibly due to insufficient funds.

Note
This field is available only if you are working with a protest bill of exchange journal.

Settlement type

Displays Designated transactionsif one or more specific invoices have been selected for settlement in the Open transaction editingform.

Displays Noneif the bill of exchange payment will not be settled when it is posted. You can settle the payment later by opening the Customers form and clicking Functions> Open transaction editing. For more information, see Use open transaction editing to settle transactions with payments.

Transferred

Select this check box if the transaction is a transfer transaction. The transaction type name is used to identify the transaction type in other places in the system.

Company accounts

The identifier for the company to post the transaction line to. If the company is different from the company that you are currently working with, the transaction between accounts is posted in the Intercompany accounting form for both companies.

Account type

Specify the account type:

• Ledger– Post to the selected account and to the summary account in General ledger.

• Customer– Post to the selected customer account and to the customer summary account in General ledger.

• Vendor– Post to the selected vendor account and to the vendor summary account in General ledger.

• Bank– Post to a specific bank account transaction, if the transaction will be reconciled later.

Sales tax code

Enter the sales tax code for the transaction. You must specify a sales tax code if the account is a tax account.

Sales tax direction

If this check box is selected, the sales tax direction for the current journal line in the current voucher is controlled by the selection in the Sales tax directionfield in the Chart of accountsform for the ledger account in the Accountfield on the journal line.

If customer payments are recorded on a voucher together with a fee from the bank, the sales tax direction on the sales tax posting of the fee is determined to be outgoing ( Sales tax payable), because customer accounts exist in the current voucher. By selecting the Sales tax directionfield on the line with the fee, the sales tax direction will be taken from the chart of accounts, and consequently, is set to Sales tax receivableif the sales tax direction is set to Purchase.

Tip
To verify the actual sales tax direction for the journal line, click the Sales taxbutton.

Tax exempt number

Select the tax exempt number for the transaction. For more information, see Tax exempt numbers (form).

Offset-transaction text

If text other than the text entered in the transaction text field should be used, enter it here.

Triangulation

This check box is selected if the currency code is included in triangulation. The default entry is based on your selection in the Currencyfield, but it can be changed.

Exchange rate

Enter the currency exchange rate that applies to the transaction, or accept the default entry, which is set up in the Exchange rates form.

The exchange rate is expressed as the number of units of the transaction currency that is indicated in the Express exchange ratefield on the Ledgertab in the General ledger parametersform.

Secondary exchange rate

The secondary exchange rate.

Quantity

Indicate the quantity for the current transaction. Use a Current quantitycolumn type to display quantities in the Financial statementform.

Release date

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note
You can clear this field to remove the hold.

Cross rate

If the currency code is included in triangulation, you can enter the exchange rate that includes the triangulation.

If the currency code does not use triangulation, this field displays the same rate that is shown in the Exchange ratefield.

Calculation method

The basis for the calculation of the cross rate.

( Dimensions )

Department

If your company uses dimensions, select the department that the transaction is associated with.

( Dimensions )

Cost center

If your company uses dimensions, select the cost center that the transaction is associated with.

( Dimensions )

Purpose

If your company uses dimensions, select the purpose that the transaction is associated with.

( Intercompany dimensions )

Department

The dimensions in the company that is selected for intercompany accounting.

( Intercompany dimensions )

Cost center

The dimensions in the company that is selected for intercompany accounting.

( Intercompany dimensions )

Purpose

The dimensions in the company that is selected for intercompany accounting.

Bank account

Select a bank account or accept the default entry.

Bill of exchange number

The number of the printed bill of exchange.

Document

Enter the number or name of the document that is the basis of the transaction.

Document date

Enter or view a date for the document. This date is used together with the terms of payment for the invoice to calculate the due date and cash discount date.

Approved by

The user who approved the transaction.

Approved

If this check box is selected, the transaction has been approved.

Account identification

Select or view the bank account of the recipient.

You can change the bank account only if the payment status is not Sentor Approved.

Foreign company accounts

The other company where the voucher also has been posted, if the transaction is an intercompany transaction.

Foreign voucher

The voucher number in the other company, if the transaction is an intercompany transaction.

Transferred on

The transfer date for the transaction.

Transferred by

The user who transferred the voucher.

Transferred to journal

The number of the journal that the transaction was transferred to.