Use this form to enter and post basic information about vendor
invoices as soon as they arrive. The actual balance in the journal
is reflected in the
and
fields.
The invoices are not yet approved for posting to ledger cost
accounts, but they are posted to the
and
fields
that are set up in the
form.
Note
To view the posted invoices, click
>
>
.
To further process the invoices after they have been approved,
click
>
>
.
Create or view vendor invoice lines in the journal. When you
post an invoice line and transfer it to the
, the
program selects the
check box on
the invoice line.
View additional information about posting, the document, sales
tax, 1099 tax (if applicable), and purchase orders, for the invoice
line that is selected on the
tab.
Enter or view dimension values for the selected invoice line on
the
tab.
Enter or view information about the cash discount, if any, that
is offered on the selected invoice line on the
tab.
View the history of the selected invoice line on the
tab.
View specific information for the selected invoice on the
tab.
Buttons
Button
Description
When you post the journal lines, you transfer them to the
invoice approval journal.
If you want vouchers without errors to be posted and vouchers
with errors to be transferred to a new journal, click
.
Otherwise, click
. If an error
exists, no vouchers are posted, and you receive an error
message.
Select
or
.
The function that you select is performed on the lines that are
selected on the
tab.
The validation checks whether the journal lines that are
selected are ready for posting.
View (and edit before posting if it is necessary) the expected
sales tax transaction that is related to the selected invoice line
on the
tab.
Report the journal as ready, or reject the journal.
Perform various functions that are related to the journal:
:
Split the posting and sales tax calculation of the selected invoice
line on the
tab.
: Create
keyboard shortcuts that can be used to enter standard transaction
texts on each line.
:
Delete all lines on the
tab.
:
Make various inquiries depending on the posting status of the
selected line on the
tab. For
example, before you post the line, click
to
calculate and show sales tax totals for the journal. After you post
the line, click
to view the
resulting transactions.
Print reports that are relevant to the journal lines:
,
,
, and
.
Fields
Field
Description
View or enter the posting date. The system date (today's date)
is suggested, but it can be changed. When the date on a line has
been changed, this date is suggested when a new line is
created.
The voucher number for the transaction. Set up the voucher
series in
in
,
,
. The
voucher series is attached to the journal name in the
field in
>
>
>
. If the
number sequence is set to
and no user
changes are enabled, the field is skipped.
Enter or view the account number for the current
.
You can also find the account by entering the
for the
.
Enter or view the invoice number.
When you post directly on customers and vendors in general
journals, this field must be filled in to retrieve the
from the
form or the
tab in
.
Enter text about the transaction. When you specify an offset
account, the same text is used, if no other offset transaction text
is specified
Enter the debit amount in the given currency.
Enter the credit amount in the given currency.
Enter or view sales tax group for the transaction. The value is
defaulted from the
field
in the
form,
, and
, according to account
type.
The item sales tax group can be specified for each journal line.
The value is defaulted from the
in the
form. If this
field is empty, it is retrieved from the
field on the
tab in the
form.
Note
If the
check box in the
is
checked, the field is never filled in, but you can enter a value
manually.
The employee who approves the transaction. By default, it is
filled in with the user who logged on to the system, but it can be
changed. In the
field in the
form, you can restrict the approval function to a specific
.
The terms of payment for the current invoice.
Due date for the invoice that is calculated based on the
. It can be changed
manually.
Note
The calculation occurs only if an
number is entered.
Payment identification that is used when payment is made. If a
payment proposal is used, the payment ID from the invoice or credit
note is suggested, but it can be changed.
Select the tax exempt number for the transaction. The tax exempt
numbers are created in
>
>
>
.
Specify the purchase orders that pertain to this invoice.
Note
This field is used only for information, and more than one
purchase order can be set in the field.
The payment method that is used on the current payment, invoice
or credit note.
Specify the payment specification, if any, for the current
method of payment.
When you post in a foreign currency, you must specify which
currency you are using.
Priority for automatic completion of the currency field:
The
field in the
form,
,
according to account type
The
field in the
form, taken from
the
form.
The
field in
in the
folder in
Note
In the
field in
the
form, you can set
up validation rules for the use of currency.
To select a foreign currency manually:
Place the cursor in the
field.
Click the square arrow to see a list of existing currency codes
and names.
Select a currency.
To manage currencies:
Click the
Go to the Main Table Formto go to the
form to correct, add, and edit the various currencies and
exchange rates.
Enter the amount of the transaction in the relevant currency.
The balance indicates the amount in the default currency.
Note
There must always be an exchange rate that is dated before the
earliest transactions. The first rate may have a blank date.
Amounts may be posted in mixed currencies in the same account.
Access a form with posting balances by currency in the
form.
This check box is selected if the currency code is included in
triangulation. It is defaulted from the information about the
selected currency, but it can be changed.
Currency exchange rate that applies to the transaction. The
currency rate that is expressed here is the rate that is set up in
the
form, but it is possible to change this rate if it is
necessary.
The exchange rate is expressed as the number of units of the
foreign (non-company) currency that is indicated in the
field on the
tab in the
form.
Note
To open the form that contains the
field, click
>
>
.
Secondary exchange rate.
Cross rate for the two exchange rates.
Basis for the calculation of the cross rate.
View the corrected sales tax amount.
Enter or view the code for the cash discount for subsequent
approval.
Latest payment date to qualify for a cash discount, which is
calculated based on the
field, but it can be
changed manually.
Note
If a cash discount hierarchy is used, the first date of cash
discount is shown.
Cash discount amount that is included in the payment.
When payment is made before the deadline, the specified amount
is redeemed and posted automatically by the open-post system.
Select or view the bank account of the recipient.
The field can be edited if the payment status is neither
nor
.
Posting profile for the transaction, defaulted from the setup
for the selected account type. A posting profile must be specified
for every update of, for example, a vendor, customer, or fixed
assets transaction.
Enter or view the account number for the current
.
Note
It is possible in the
form to set up a
default
that automatically
appears in this field. This is also possible in the
field in the
form.
If a text other than the one entered in the transaction text
field should be used, enter it here.
Optionally, enter the number, or name, of the document that is
the basis of the transaction.
Enter or view a date for the document, for example, for a
purchase invoice, the date determines the
and
fields
Enter or view the amount to be reported in the 1099 form.
Select the 1099 form on which you want to print the 1099
amount.
Specify the state for the delivery.
Amount to be reported in the 1099 form in default currency.
Specify the purchase orders that pertain to this invoice.
Note
This field is used only for information. More than one purchase
order can be set in the field.
Indicate the dimension that the transaction is associated with.
The value is first defaulted from the
fields in the
form, and then
it is defaulted from the dimensions fields in the
,
,
forms according to account
type. You can set up validation on dimensions in the
form.
Indicate the dimension that the transaction is associated with.
The value is first defaulted from the
fields in the
form, and then
it is defaulted from the dimensions fields in the
,
,
forms according to account
type. You can set up validation on dimensions in the
form.
Indicate the dimension that the transaction is associated with.
The value is first defaulted from the
fields in the
form, and then
it is defaulted from the dimensions fields in the
,
,
forms according to account
type. You can set up validation on dimensions in the
form.
If an invoice is settled in time to obtain a cash discount, the
system automatically posts the cash discount to the ledger account
that is specified for the cash discount.
Cash discount amount that is included in the vendor transaction
when invoicing.
Amount in currency.
Foreign company accounts where the voucher has also been
posted.
User who reported the journal as ready.
User who approved the journal.
User who rejected the journal.
Date of the final posting in the journal.
Voucher number in the other company accounts.
The transfer date for the transaction.
The user who transferred the voucher.
The number of the journal that the transaction was transferred
to.
View error messages for the voucher and specification of actions
taken.
Note
Tasks that
use this form
