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Use this form to attach new value models to fixed assets. You also can modify or delete current value models for the fixed asset.

Value models change the financial value of a fixed asset over time for various purposes, such as accounting depreciation, tax depreciation, revaluation, and disposal. Each value model represents an independent financial life cycle, and each fixed asset can have several value models.

When you assign a fixed asset group to a fixed asset, default value models are assigned to the fixed asset automatically, but you can change or delete them, if necessary.

Tasks that use this form

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview tab

Attach a new value model and view the value models of the fixed asset.

Enter and view basic information about each value model.

General tab

View additional information for the value model that is selected on the tab.

Enter information about the depreciation included in the value model that is selected on the tab. If the value model does not include depreciation, these fields are empty.

Depending on the setup of the value model, different fields will be displayed on the tab. For example, if you added an alternative depreciation profile or an extraordinary depreciation profile to a value model in the form, a field group is displayed when the value model is attached to a fixed asset.

You can set up depreciation profiles, including depreciation methods and calculation rules, in the form.

Enter or view information about the purchase or sale of the fixed asset for the value model that is selected on the tab.

Dimension tab

Enter or view the dimension values of the value model that is selected on the tab.

Fields

Field

Description

The consumption depreciation – in units – that has been posted for the selected value model of the fixed asset. This field has a value only if consumption depreciation has been set up for the value model and depreciation has been posted.

Identification of the value model. By default, value models for the asset are created automatically based on the setup of the asset group, but you can add additional value models. You also can delete value models from the setup of the asset if no transactions have been posted for the value model.

If fixed assets have been set up for accounting only, one value model per asset is needed.

If separate tax transactions must be posted, a value model for tax purposes also must be added to each asset.

Additional value models can be added for other accounting purposes, such as concern values of the fixed assets or for calculation purposes.

Various statuses are available during the service life of a fixed asset.

  • is the default status of each new fixed asset until the first acquisition has been posted for the value model.

  • is the status for a fixed asset that has been acquired. For open value models, all fixed asset transaction types can be posted once, except for the type, which can be posted more than once only if the check box has been selected in the form.

  • status is assigned to the value model manually. Value models with this status are not available for posting fixed asset transactions and cannot be selected in the journals.

  • status is assigned to fixed assets when the last depreciation is posted and when the net book value becomes zero.

  • status is assigned to fixed assets and value models that have been disposed of by sale, which means that you must create a free text invoice or a manual sales transaction in the journal.

  • status is assigned as soon as a disposal scrap transaction has been posted in a journal.

Value models with statuses of , , , or cannot be updated with additional fixed asset transactions. However, you can manually change the status at any time and reopen the fixed asset for any kind of transaction.

You must update the fixed asset status per value model for a fixed asset. For example, an asset might be fully depreciated for tax purposes and closed for its tax value model, but can be open for accounting purposes because more depreciation will be posted in the future.

The status of a fixed asset is updated automatically. However, you can modify the status of the fixed asset.

Select a posting layer for fixed asset transactions for the value model. For more information, refer to Posting layer.

Depreciation indicates that fixed assets can be depreciated. When the check box is selected, the depreciation calculation that is set up for the value model is used. The default calculation used for the value model is from the fixed asset group, but can be changed at any time. It also can be removed temporarily. For example, if the fixed asset is out for repair, you could stop the depreciation during that time.

Select this check box to validate the information in the field in the form. For more information, see Reducing balance depreciation.

Note Note

(DEU) This field is available only if the configuration key for Germany is selected and you selected the check box in the form.

Select the primary depreciation profile that will apply the calculation rules for depreciation calculation to each fixed asset that has been set up with this value model. The depreciation profile defines the depreciation method, depreciation period, and rounding information.

Displays a check mark if the value model is a derogatory value model.

Note Note

(FRA) This field is available only if the configuration key for France is selected.

In some countries/regions, such as Belgium, Germany, and the United States, a depreciation method exists that combines two different depreciation methods – usually and . The company is entitled to post the highest depreciation.

If you selected the check box in the form, you cannot select an alternative depreciation profile. For more information, refer to Alternative depreciation profile.

The starting date for the first depreciation calculation, which is the date when the value model was created.

Several countries/regions might require you to set up the date for the first depreciation differently, even months before the acquisition, so you can change the date, if necessary. The date you enter remains the same, even when acquisition transactions are posted with a date that is different from the depreciation run date. You should verify this date for all new fixed assets prior to the first depreciation.

No depreciation can be calculated and posted prior to acquisition. Therefore, if the depreciation is set up to start before the date of acquisition, the first depreciation calculated after the acquisition will include the depreciation prior to the acquisition date, as well.

Example

A fixed asset is acquired on December 31, 2008, and the depreciation profile is straight line quarterly. Depreciation starts on July 1, 2006 (depreciation run date), acquisition price is 10.000, and service life is 4 (quarters).

Depreciation calculated on December 31, 2008, is 5.000 (for two quarters).

This date is updated automatically each time that depreciation is posted for the fixed asset/value model. You can change the date, if necessary.

Displays the maximum percentage that was used when either the depreciation proposal process or the profile inquiry was last completed.

Note Note

(DEU) This field is available only if the configuration key for Germany is selected, the depreciation method for the depreciation profile is , and the check box in the form is selected.

The service life of the fixed asset in years. The service life can be set up for the fixed asset group, but can be adjusted on each particular fixed asset/value model.

When depreciation periods are part of the setup of the depreciation calculation, they are used to calculate straight line depreciation and factor depreciation. The default service life in years for the value model can be set up for the fixed asset group, but can be changed for each particular fixed asset/value model.

The service life is calculated using the setting in the field of the form for the straight line depreciation method. This means that if the period frequency is , the service life of 1 is equal to 4 quarters in the field. If the period frequency is , the service life of 4 is equal to 4 years.

The depreciation periods remaining limits the number of depreciation periods that are left and indicates the number of times that depreciation still must be calculated. For new fixed assets, the periods remaining will be equal to the number of depreciation periods. For fixed assets that are partly depreciated, the periods remaining will be less than the total depreciation periods.

The default posting profile from the form. You can replace the default posting profile with an alternative posting profile for the selected value model.

Because depreciation is an allocation of the fixed asset value, some companies choose to post rounded amounts only, such as 1.100 instead of 1100.99 or 10.000 instead of 8.800.

For more information, see Round-off depreciation

Select the check box to allow transactions that will create a net book value greater than acquisition costs.

Select the check box to allow transactions that will create a negative net book value for the fixed asset/value model.

The system date when the fixed asset record was entered in the form. You can change the date, if necessary. When an acquisition is posted, the acquisition date will be updated with the date of the actual acquisition. If the setup in the form allows multiple acquisitions, this date will be updated every time a new acquisition has been posted and will display the latest acquisition date.

The acquisition price to be used in acquisition proposals. Only fixed assets that have been set up with an acquisition price will be available in the acquisition proposal.

The acquisition price is updated every time an acquisition or an acquisition adjustment is posted for the fixed asset/value model.

Select how you acquired the fixed asset. The list contains the methods created in the form. For more information, see Acquisition methods (form).

The date when the fixed asset was sold or scrapped.

The selling price of a fixed asset. The field is updated when a fixed asset is sold.

Enter the date when you plan to replace the fixed asset. The default date is the acquisition date plus the service life.

Select or view a revaluation group created in the form. This group is used to revalue fixed assets when you click the button in the fixed assets journal. The proposal creates journal lines based on the value of the asset and on the setup of the revaluation group.

Select or view a provision type for the fixed asset. The setup of a provision type for an asset automatically creates a provision for reserves when the asset is sold with a profit and the requirements in the form are met.

When the proposal is activated in the fixed assets journal, the dissolution of reserves occurs.

For more information, see Fixed asset reserve

Method used for depreciation.

For more information, see Depreciation methods and conventions

The option displayed in this field depends on the value mode selected and affects the options that are displayed in the drop-down list.

Displays the frequency of ledger accruals for the value model.

This field is available only when the depreciation method is any reducing balance method or straight line method.

Enter the expected scrap value. This is part of the acquisition price, which is the value of the fixed asset at the end of its service life. Scrap value is not depreciated, but is considered in depreciation calculation formulas.

The posting date of the acquisition transaction. You can change this date until the first depreciation has been posted.

The date is the basis for the field.

This date is updated automatically each time that extraordinary depreciation is posted for the fixed asset. You can change the date, if necessary.

Select or view a consumption factor created in the form.

Select or view a unit created in the form for unit price entry and for consumption depreciation proposal.

Enter or view the cost price for one consumption unit. To calculate consumption depreciation, the unit depreciation is used for the price, and the consumption factor is the quantity.

For consumption factors set up as percentages, the estimated consumption is the total quantity of units, which will be allocated into depreciation periods according to the percentages set up for the particular consumption factor.

The vendor account number is updated automatically when a fixed asset is acquired using purchase orders.

The identification of the purchase order.

The identification of the purchase order invoice.

The customer account is updated automatically when a fixed asset is disposed of externally using a free text invoice.

Identification of the free text invoice.

The dimension that the transaction is associated with. The department that is displayed is selected in the field in the form. If that field is empty, the department is selected from the dimensions fields in the , , or form, depending on the account type.

The dimension that the transaction is associated with. The default is the cost center that is displayed is selected in the field in the form. If that field is empty, the cost center is selected from the dimensions fields in the , , or form, depending on the account type.

The dimension that the transaction is associated with. The purpose that is displayed is selected in the field in the form. If that field is empty, the cost center is selected from the dimensions fields in the , , or form, depending on the account type.

Buttons

Button

Description

Open the form, in which you can view the realized transactions for the fixed asset value model that is selected on the tab.

Open a menu with the following items:

  • – Open the form, in which you can view the balances, summarized by transaction type, for all transactions recorded for the fixed asset value model.

  • – Open the form, in which you can view the posted and expected depreciation, according to the setup of the fixed asset.

  • – Open the form, in which you can view changes that have been made to the service life, depreciation periods, expected scrap value, or sales value for the asset. For more information, see Fixed asset change history inquiry.

Open a menu with the following items:

  • – Open the form, in which you can transfer part or the entire selected fixed asset value model to another fixed asset value model.

  • – Open the form, in which you can transfer an asset to a low value pool.

Open a menu with the following item:

  • – Open the form, in which you can view, create, or update fixed asset budget transactions for the selected fixed asset value model.

Open a menu with the following item:

  • – Open the form, in which you can view inventory transactions from purchase orders and the inventory journal for the fixed asset value models that are listed on the tab.