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Use this form to view open customer transactions and mark them for settlement.
Note
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An icon in the column on the tab indicates that a transaction already is marked for settlement. |
Discount amounts per transaction and the total discount amount for the customer or invoice are displayed in both the payment currency and the currency of the company that is associated with the customer account.
If you open this form from a remittance journal, you must mark transaction lines until the invoice is fully settled; the balance must be zero.
Open transactions for the companies that are included in a virtual company for centralized payments, and that are associated with the selected customer (the selected customer, a customer in another company that is mapped to the same address book ID, or a customer in a virtual company) are included in the form. For more information, see Set up centralized customer payments.
If you are settling intercompany transactions but the companies are not included in a virtual company for centralized payments, the form displays transactions that are associated with the company of the payment customer. For example, if you are working in the DAT company and you create a payment for a customer account in the EXT company, the form displays invoices from the EXT company.
Tasks that
use this form
Use open transaction editing to settle transactions with payments
Navigating
the form
The following tables provide descriptions for the controls in this form.
Tabs
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Tab |
Description |
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View information about open customer transactions and mark the transactions for settlement. Also view discount amounts for each transaction line, and the total discount amount granted to the customer so far. |
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View additional information about an open customer transaction. |
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View details about the payment, bill of exchange, and amount for an open customer transaction. |
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View the details of a partially settled transaction. |
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If a transaction includes a cash discount, view the discount date and amount, and the total transaction amount. |
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View interest and collection letter information about an open customer transaction. |
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View the dimension values attached to a transaction. |
Buttons
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Button |
Description |
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Settle the marked transactions. After transactions are settled, you can view and reverse the settlements in the form. For more information, see About cross-company payment settlements. |
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Reorganize an open transaction. You can split a transaction into new transactions with new due dates, or you can select multiple open transactions and reorganize them into a single open transaction. |
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View information about a voucher, history, or specifications of a transaction. |
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Designate the selected payment as the primary payment. |
Fields
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Field |
Description |
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The customer balance in the currency of the company that is associated with the customer account. |
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The balance of the transactions that are marked to be settled, less the discount amount, in the currency of the company that is associated with the customer account. |
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The remaining amount to be settled, less the discount amount, in the currency of the customer, primary payment, or journal transaction.
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The amount transferred from the voucher or payment, in the currency of the company that is associated with the account.
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The payment amount transferred from the voucher, in the currency of the customer, primary payment, or journal transaction.
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The discount amount total in the currency of the company that is associated with the customer account. |
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The expected discount amount total in the currency of the customer, primary payment, or journal transaction. |
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Select how to determine the settlement posting date, if the settlement of a transaction results in an exchange difference:
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Specify the posting date for the selected transactions. This field is available only if you selected in the field. |
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If an icon is displayed, the transaction is marked for settlement. |
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If an information icon is displayed, the transaction is the primary payment for an invoice. |
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Select this check box to mark transactions for settlement. |
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Select this check box to settle the invoice with this payment, even if the balance is not zero. The amount shown in the field for the invoice will be cleared when you close the form.
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View or select an option to use the cash discount after the discount date. You can see the amount after cash discount in the field. The options are:
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The voucher number for the attached ledger transaction. The voucher number is determined by the voucher series as it was defined in the form. |
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The customer account that is associated with the transaction. |
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The company that is associated with the customer account for the transaction. |
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The date of the current transaction. |
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The date that the transaction is due. |
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The deadline for confirmation from the bank that payments that are eligible for discounts have been paid. |
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The invoice number that the transaction is attached to. |
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The unique key for identifying bills of exchange. The key is used when creating new bills of exchange.
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Displays 1for the first draw bill of exchange cycle and 2for the first redraw bill of exchange cycle. If you open this form from a journal and if the field is blank, 0is displayed.
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The status of the bill of exchange:
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A unique identifier for the remittance file.
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The transaction amount. |
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The currency code for the transaction. |
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The direct exchange rate between the payment and the invoice, if they are in different currencies and if a primary payment is selected. |
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The amount of the settlement in the company currency of the transaction. |
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The amount of the settlement in the currency of the customer, primary payment, or journal transaction.
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The date by which an invoice must be settled to receive a cash discount. The cash discount is posted automatically to the ledger account that is specified for the cash discount. For more information, see About cash discounts. |
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The cash discount amount included in a customer transaction when creating an invoice. |
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The amount of the cash discount in the currency of the payment.
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The descriptive text for the current transaction. The transaction text can be inserted automatically when invoices are posted, or you can enter it manually. |
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You can enter an alternative account number for the cash discount that will override the normal posting setup for the current line. For example, if you allow customers to deduct cash discounts on payments that are made after a payment date, you can track the unauthorized cash discount deductions in a separate account. |
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The transaction type that is attached to the transaction when it is posted, such as or . |
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If this check box is selected, the current transaction is a correction of another transaction. When credit notes are updated, ledger transactions are debited or credited as reverse entries. |
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The posting profile used for the transaction. A posting profile can be related to selected customers (first search criterion), groups of customers (second search criterion), or all customers (third search criterion). |
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The date of the most recent exchange rate adjustment for the current transaction. You can use the form to make adjustments on open customer transactions. |
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The initials of the employee who approved the transaction. |
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If this check box is selected, the transaction has been approved. The default value for payments comes from the payment journal. |
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The number of the document, such as a bill of exchange, that the transaction is based on. |
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Enter or view the document date. When a customer invoice is entered, the actual date of the invoice is usually used as the posting date. If this is the case, both the due date and the cash discount date are based on the document date. |
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The order account number that is related to the transaction. |
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A reference to a specific payment. |
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The payment method used for the customer transaction. |
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Enter a payment specification code, if one is required for the current method of payment. Payment specification codes are used in connection with automatic payment transfers to select different levels of payment specifications. Payment specification codes are defined by banks. They must be included in each payment record in the payment transfer file to inform the bank of the level of payment specification for each payment.
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The terms of payment used for a transaction. |
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If selected, the payment is to be managed as a prepayment. |
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The reporting batch for payment management. |
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The total amount of the transaction in the transaction currency. |
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The total transaction amount of the original transaction in the company currency. |
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The open amount of the transaction in the transaction currency. |
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The open amount of the transaction in the company currency. |
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If an invoice was created in a foreign currency, and if an exchange rate adjustment was made between the time of invoicing and the time of payment, the amount of the exchange rate adjustment is displayed in the default currency. |
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If this check box is selected, the exchange rate is included in triangulation. |
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The settled portion of the amount in the currency shown the field. |
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The settled portion of the amount in the company currency, including any exchange rate adjustments and penny differences. |
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The voucher number from the most recent settlement. |
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The customer account for the most recent settlement voucher. |
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The company that is associated with the most recent settlement voucher. |
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The date of the most recent settlement. |
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If this check box is selected, the transaction can be settled automatically. |
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If the transaction has been settled, the date for the full settlement is displayed. This date corresponds to the transaction date of the final payment. If the field is empty, the transaction has not yet been fully settled. For example, if a prepayment that is posted on January 1 is settled against an invoice that is posted on February 1, the invoice date is displayed. |
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The posting profile used when payment has been confirmed by the bank and the settlement can be considered closed. |
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The amount of the cash discount transaction in the transaction currency. |
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The interest note number for the most recent interest calculation for the transaction. |
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The date of the most recent interest calculation for the transaction. |
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The date of the most recent interest note for the transaction. |
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The current collection letter number for the transaction. |
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The current collection letter code for the transaction. |
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The date of the most recent collection letter for the transaction. |
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The collection letter code to use for the next collection letter for the transaction. For more information, see Valid collection letter code. |
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The department used for the transaction. |
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The cost center used for the transaction. |
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The purpose used for the transaction. |
