You can register the lease of an asset and the subsequent return of the leased asset to record the transactions for historical purposes.

Lease a fixed asset

  1. Click Fixed assets> Common Forms> Fixed assetsto open the Fixed assetsform.

  2. On the Overviewtab, select the fixed asset to be leased, and then click History> Lendingto open the FA on loanform.

  3. Press CTRL+N to create a new line.

  4. In the Lent out datefield, select the date that the asset was lent out.

  5. In the Expected return datefield, select the planned return date.

  6. In the Lent tofield, enter the name of the lessee.

  7. Click the Generaltab, and in the Locationfield, select the location of the leased fixed asset.

  8. Press CTRL+S or close the form.

  9. Click Fixed assets> Common Forms> FA journalto open the Journalform.

  10. On the Overviewtab, press CTRL+N to create a new journal.

  11. In the Namefield, select a journal name.

  12. In the Descriptionfield, view or modify the description of the journal.

  13. Click Linesto open the Journal voucherform to create fixed asset transactions.

  14. Press CTRL+N to open the Add to journalform.

  15. In the Transaction datefield, select the date of the transaction. You must specify a date that is the same as or later than the date specified on the FA on loanform.

  16. In the Transaction typefield, select Lending.

  17. In the FA numberfield, select the leased fixed asset number.

  18. In the Value modelfield, select a fixed asset value model.

  19. In the Reason codefield, select a reason code.

  20. In the Reason commentfield, view or modify the reason for the lease of the fixed asset.

  21. Click OK. The lines for the leased asset are displayed in the journal.

    Note Note

    You can also click Group operations> Lendingto create transactions for several fixed assets.

  22. Click Validate> Validateto validate the transaction.

  23. Click Post> Postto post the journal. Fixed asset and ledger transactions are created.

    Note Note

    The status of the fixed asset changes from Exploitationto Lendingin the Fixed assetsform.

  24. Press CTRL+S or close the form.

Register the return of a leased fixed asset

You can register the return of a leased fixed asset in the same way that you registered the lease. Create a Return from leasetransaction in the FA journalform, and then verify the return from lease dates in the FA on loanand Journal transactionsforms.

  1. Click Fixed assets> Common Forms> Fixed assetsto open the Fixed assetsform.

  2. On the Overviewtab, select the leased fixed asset to be returned, and then click History> Lendingto open the FA on loanform.

  3. Press CTRL+N to create a new line.

  4. In the Actual return datefield, view or modify the date.

  5. Repeat steps 9 through 22 in the Lease a fixed asset topic.

    Note Note

    You must select Return from leasein the Transaction typefield to create a Return from leasetransaction.

  6. Click Validate> Validateto validate the transaction.

  7. Click Post> Postto post the journal. Fixed asset and ledger transactions are created.

    Note Note

    The status of the fixed asset changes from Lendingto Exploitationin the Fixed assetsform.

  8. Press CTRL+S or close the form

    Note Note

    Lease and return from lease transactions are reversed in the same manner as acquisition transactions.

See Also