You can close balances for an advance holder in one of the following ways:
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Close via cash
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Close via bank
Closing via
cash
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Click Accounts payable> Inquiries> Advance holders> Balanceto open the Balanceform.
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In the To datefield, enter the date to obtain advance holder balances.
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Click Balance closing, and then select Close via cash.
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In the Date of paymentfield, enter the date of payment.
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In the Amount to be transferredfield, enter the balance amount while closing.
Note
The amount indicated in the Amountfield in the Balanceform is displayed by default.
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Select the Automaticcheck box to create and post the slip journal automatically.
Note
If the Automaticcheck box is cleared, a journal will be created automatically, and the journal number is displayed. This journal must be posted manually.
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Click OKto generate the slip journal.
Note
After the slip journal is processed, either a disbursement slip (if the amount in the Amount to be transferredfield is negative) will be generated, or a reimbursement slip (if the amount in the Amount to be transferredfield is positive) will be generated for the advance holder when the balances are closed.
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Press CTRL+S or close the form.
Closing via
bank
The procedure for closing balances through a bank is similar to closing through cash. You can set up the code for the journal and the bank on the Advance holderstab in the Accounts payable parametersform.
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In the Balanceform, you must click Balance closing, and then select Close via bankto open the Close via bankreport. |