1. Click Accounts payable> Common Forms> Sad documentsto open the Create SAD documentsform.

  2. Press CTRL+N to create a header line.

  3. In the Document codefield, view or modify the code for the SAD (Single Administrative Document) document. The document code is displayed, based on the number sequence setup.

  4. In the SADfield, enter a number for the SAD document.

  5. In the SAD datefield, select a date for the SAD document.

  6. In the Duty governmentfield, select a vendor who represents the customs authority.

  7. On the Generaltab, in the Date of VAT registerand Datefields, enter the transaction date.

    Note Note

    The date in the Date of VAT registerfield indicates when the transaction is included in the tax report.

  8. In the Currencyfield, select the currency code for the document. The currency code should be different from the default company currency.

  9. In the Exchange ratefield, view or modify the exchange rate for the currency. The exchange rate is displayed, based on the currency code selected.

  10. In the Transportfield, enter the transport costs. This transport cost is related to the transport cost from the SAD document.

    Note Note

    The amount is split in the document lines or posted to the selected ledger account, based on the setup described in the SAD document parametersform.

  11. On the Misc. paymentstab, in the Misc. paymentsfield, enter the amount to be paid to the customs authority. The amount should be in the default company currency.

  12. In the lower pane, on the Positions of SADtab, enter the line number from the SAD document in the Positionfield.

  13. In the Base for SADfield, enter the currency amount for each position in order to increase the sales tax amount.

  14. In the SAD groupfield, select the code for the item group.

  15. In the Dutyand Excisefields, view the duty amounts that are calculated according to the SAD base and duty percentage settings.

  16. In the Transportfield, enter the transport expenditure amount that increases the base for tax calculation. This transport cost is related to the transport cost from the vendor invoice.

  17. In the Sales tax codefield, select the code for the sales tax that is applied to SAD.

  18. In the Sales tax amountfield, view the sales tax amount that is calculated automatically, depending on the base amount, duties, and transport amount. It can be adjusted manually.

  19. In the lower pane, click Invoices for SAD - ledger.

  20. On the Positiontab, in the Invoicefield, enter the line number from the invoice.

  21. In the Invoicefield, enter a unique code for the invoice.

  22. In the Document datefield, select the date of transaction.

  23. In the Vendor accountfield, select a vendor account.

  24. In the Purchasefield, select the purchase order number to post the SAD documents.

  25. In the Misc. payments, Transport, and Insurancefields, enter the miscellaneous charges, transportation, and insurance costs for each invoice.

  26. Click Purchasesto open the Purchases for SADform to assign purchase orders to SAD.

  27. In the Purchase orderfield, select a purchase order. When you select a purchase order, information, such as vendor account, purchase type, order status, and currency, is displayed for the selected order.

    Note Note

    The currency code for the purchase order and the SAD should be same. Purchase order lines are displayed in the lower pane in the form. The position in the SAD document and the invoice line number are based on the settings on the Positions of the SADand Invoices for SAD – ledgertabs.

  28. Click Postto post the SAD document and the attached purchases.

The invoice is generated and the calculated amounts are paid in default currency to the customs authority.

Note Note

Miscellaneous payments, transport, and insurance amounts that are assigned to the invoice are posted to the vendor accounts in the document currency.

See Also