Use this procedure when you know which invoices to pay, but you do not know the payment amount. This example shows how to pay a vendor invoice by check.

1. Click Accounts payable> Journals> Payments> Payment journal .

2. Create a journal, and click Linesto open the Journal voucherform for payment journal lines. See Create and validate a journal and journal linesfor more information about creating journals.

3. In the Accountfield, enter the vendor account to which a payment will be issued.

4. Click Functions> Settlement.

5. In the Open transaction editingform, select the Markcheck box on the line for each vendor invoice that you want to pay.

   Note
   To make a partial payment, you can enter the amount to pay in the Amount to settlefield.

6. Close the Open transaction editingform. The payment line with information from the invoice now appears in the Journal voucherform. The amount on the payment line contains the amount from the vendor invoice that the company can pay the vendor. The cash discount that applies to this payment, if any, is included.

7. Verify that you want to pay the amount to the vendor, and click Functions> Generate payments.

8. Depending on the method of payment on the journal line, select either the payment method or the export format, and select the bank account from which the payment is drawn.

   Note
   Click Inquiries> Balance controlto verify that the bank account can cover the payment to the vendor.

9. Click Dialog, fill in the fields, and click Documentto print the check.

10. Click Validateto validate the payment line, and then click Post> Post.

    Note
    If you cannot post and you receive an error message that mentions posting restrictions, you might be set up to post only journals that you create. For more information, see Posting restrictions (form).

Use this procedure when you know the amount that you want to pay. You can settle the payment amount with as many invoices as possible.

1. Click Accounts payable> Journals> Payments> Payment journal .

2. Create a journal, and click Linesto open the Journal voucherform for payment journal lines. See Create and validate a journal and journal linesfor more information about creating journals.

3. In the Accountfield, enter the vendor account to which a payment will be issued.

4. In the Debitfield, enter the payment amount.

5. Click Functions> Settlement.

6. In the Open transaction editingform, select the Markcheck box on the line for each vendor invoice that you want to pay.

   Note
   To make a partial payment, you can enter the amount to pay in the Amount to settlefield.

7. Close the Open transaction editingform.

8. Click Functions> Generate payments.

9. Depending on the method of payment on the journal line, select either the payment method or the export format, and select the bank account from which the payment is drawn.

10. If the payment method requires printed documents, click Dialog, fill in the fields, and click Documentto print the documents.

11. Click Validateto validate the payment line, and then click Post> Post.