Overview tab

Create and view the journal lines for payments to vendors in the payment journal that you selected.

General tab

Enter and view more information about the payment line that is selected on the Overviewtab.

Dimension tab

Enter or view dimension values for the payment line that is selected on the Overviewtab.

Payment

Enter or view information about the payment that is related to the selected payment line.

Payment fee

Enter or view information about the payment fee that is related to the selected payment line.

Bank

Enter or view information about the bank from which the payment is made.

History

View the history of the payment transaction line.

BTL91

Enter or view BTL91 information for the selected payment line.

Note
(NLD) This tab is available only if the configuration key for the Netherlands is selected.

Post

Click Post and transferor Post. The function that you select is carried out on the lines that are selected on the Overviewtab.

To post lines without errors and to transfer lines with errors to a new journal, click Post and transfer.

Otherwise, click Post. If an error exists, no lines are posted, and you receive an error message.

Validate

Click Validateor Validate voucher only. The function that you select is carried out on the lines that are selected on the Overviewtab.

The validation verifies that the journal lines that are selected are ready for posting.

Approval

Change the approval status of the selected journal line.

Sales tax

View (and edit before posting, if necessary) the expected sales tax transaction that is related to the selected payment line.

Functions

Open a menu with the following items:

• Settlement– Settle the payment against one of the open vendor invoices.

• Generate payments– For the selected lines, generate a payment to the appropriate bank account.

• Journal texts– Create new journal texts (transaction texts for the journal).

• Delete journal lines– Delete all lines in the journal.

• Change method of payment– Change the payment method for one or all of the journal lines.

Payment status

Edit the payment status of the selected payment line:

• None– The status of the line at the start of the process.

• Sent– Select when the payment or check is generated.

• Received– Select when the bank informs you that it has received a file (if the bank has agreed to inform you about this).

• Approved– Select when the payment is approved.

• Reuse– Select to reuse the check number for the payment. For example, if the check was damaged during printing, you can use the same check number to print on a new check.

  Note
  (USA) This option appears only if the configuration key for the United States is selected, and you selected the Allow check reusecheck box in the Bank parametersform.

• Rejected– Select when the payment is rejected.

Note
(NOR) Three additional statuses also are available if the configuration key for Norway is selected.

Payment proposal

Open a menu with the following items:

• Create payment proposal– Run a batch job to retrieve open and approved vendor invoice lines that are due for payment, that can yield a cash discount, or that fulfill both of these criteria.

• Edit payment proposal– Edit the payment proposal lines that were created in the batch job, print reports of the proposals, and transfer the lines to the payment journal.

Inquiries

Make various inquiries that depend on the posting status of the selected journal line.

For example, before you post the line, click Balance controlto view the balances of each bank account.

After you post the line, click Voucherto view the resulting transactions.

Print

Print reports that are relevant to the payment lines and print pro forma invoices for prepayments.

( Balance )

Journal

The balance for the journal.

( Balance )

Per voucher

The balance for the selected journal line.

( Total debit )

Journal

The total debit amount for the journal.

( Total debit )

Per voucher

The debit amount for the selected journal line.

( Total credit )

Journal

The total credit amount for the journal.

( Total credit )

Per voucher

The credit amount for the selected journal line.

Date

View or enter the posting date. The system date (today's date) is suggested, but you can select another date as appropriate. When the date on a line has been changed, this date is suggested when a new line is created.

Company accounts

Select the company that is associated with the vendor for this transaction. If you are using centralized payments, the company that you select here is considered the payment company. For more information, see About centralized vendor payments.

Account

Enter or view the account number for the current account type.

You can find the account by entering the search name for the account in this field. The search name for vendors is defined in the Vendors form.

Transaction text

Enter descriptive text about the transaction. When you specify an offset account, the same transaction text is used on the offset transaction, unless offset transaction text is specified. Alternatively, enter the code for the standard journal text that is created in the Journal texts form.

Debit

Enter a debit amount in the currency that is selected for the journal line. Vendor payment amounts are typically (but not always) entered in this field.

Credit

Enter a credit amount in the currency that is selected for the journal line.

Offset account type

Select the account type for the offset transaction to the vendor payment. This is typically the Bankaccount type for vendor payment journal lines.

Offset account

Enter or view the account number for the offset account type that is selected in the Offset account typedrop-down list

Payment status

Enter the payment status of the payment line.

• None– The status of the line at the start of the process.

• Sent– Select when the payment or check is generated.

• Received– Select when the bank informs you that it has received a file (if the bank has agreed to inform you about this).

• Approved– Select when the payment is approved.

• Reuse– Select to reuse the check number for the payment. For example, if the check was damaged during printing, you can use the same check number to print on a new check.

  Note
  (USA) This option appears only if the configuration key for the United States is selected, and you selected the Allow check reusecheck box in the Bank parametersform.

• Rejected– Select when the payment is rejected.

Note
(NOR) Three additional statuses also are available if the configuration key for Norway is selected.

Voucher

The voucher number for the transaction.

Voucher series are set up in the Number sequences form. If the Continuouscheck box is selected and no user changes are enabled (the To a lower numberand To a higher numberfields are cleared), this field is skipped when you tabulate through the fields in the form.

The voucher series is attached to the journal name in the Voucher seriesfield in the Journal names form.

Currency

The currency of the payment line. If the payment is in a foreign currency, you must specify the currency in this field.

This field receives a default currency according to the following priorities:

1. The value in the Currencyfield in the account of the account type that is selected on the line. The value is usually taken from a ledger, customer, or vendor account.

2. The Currencyfield that is selected in the journal that contains the journal lines. The default value in the journal is copied from the journal template that the journal is based on, but you can change this value.

3. The Currencyfield in the Company informationform ( Basic> Setup> Company information).

Note
In the Validate currency codefield in the Chart of accounts form, you can set up validation rules for the use of currencies in a ledger account.

Exchange rate

The currency exchange rate that applies to the transaction. The currency rate that is expressed here is the rate that is set up in the Exchange rates form, but you can change this rate.

The exchange rate is expressed as the number of units of the foreign (non-company) currency that is indicated in the Express exchange ratefield on the Ledgertab in the General ledger parametersform ( General ledger> Setup> Parameters ).

Method of payment

The payment method used on the selected payment line.

Payment specification

Select or edit the payment specification, if any, of the method of payment that applies to the selected payment line.

Payment ID

Enter the payment identification of the payment line.

If the payment proposal was used to create the line, the payment identification from the invoice or credit note is suggested, but the identification can be changed.

Settlement type

The settlement type of the payment transaction.

You can use open transaction editing to settle previously posted invoices. For more information, see Open vendor transaction editing (form).

When you record a vendor payment and specify Vendorin the Account typeform, the transaction is posted to the selected vendor account. At the same time, a transaction is made automatically in the vendor summary account in the general ledger. For more information, see Vendor posting profiles (form).

Check number

The identification number of the bank check that is issued to pay the vendor.

Document

Enter the number or name of the document that is the basis for the payment transaction (optional).

Document date

Enter or view the date of the document that is the basis for the payment transaction. The document date is used to determine the payment due date and the cash discount date.

Withholding tax group

The vendor's withholding tax group. You can change this group or delete it if no withholding tax is calculated for the line.

Company accounts

The identifier for the company. This identifier also serves as an extension on transactions that are posted between companies in intercompany accounting.

Account type

View or select the account type of the journal line. In the vendor payment journal lines, the default value for this field is Vendor.

Sales tax group

Enter or view sales tax group for the transaction. The default value is taken from the sales tax group that is attached to the vendor that is entered on the payment line.

For more information, see Sales tax groupsand Sales tax groups (form).

Item sales tax group

The item sales tax group that is specified for each journal line.

For more information, see Item sales tax groupsand Item sales tax groups (form).

Note
If the Exemptcheck box in the Chart of accounts form is selected for the ledger account selected in the Accountfield on the journal line, this field does not have a default value; you can enter a value manually.

Sales tax direction

If this check box is selected, the sales tax direction for the selected journal line is controlled by the setup of the Sales tax directionfield in the Chart of accounts form for the ledger account that is selected in the Accountfield on the journal line.

If customer payments are recorded on a voucher together with a fee from the bank, the sales tax direction on the sales tax posting of the fee is outgoing ( Sales tax payable). This is because a customer account is part of the voucher posting. If the Sales tax directionfield is selected on the line with the fee, however, the sales tax direction is instead taken from the chart of accounts. The sales tax direction changes to Sales tax receivableif the sales tax direction on the ledger account is set to Purchase.

Tip
To view the sales tax direction for the journal line, click Sales tax.

Offset company accounts

Enter the identifier for the company where the current transaction will be offset.

Offset-transaction text

If text other than the text entered in the transaction text field should be used, enter it here.

Triangulation

If selected, the currency code is included in triangulation. The default setting comes from the selected currency, but you can change this setting.

( Dimensions )

Department

Select the dimension value that is attached to the transaction. If there is a default value, it is derived as follows:

1. The value in the relevant dimension field in the Dimensionssection in the Journalform (the journal header).

2. The dimension value that is associated with the account type and account for ledger, customer, and vendor accounts.

Note
The dimension values that can be posted for the transaction may be restricted by the controls that are set for dimensions (dimension sets, dimension set hierarchies, dimension set rules, or mandatory dimensions). For more information, see Dimensionsand Dimension sets and dimension set hierarchies.

( Dimensions )

Cost center

Select the dimension value that is attached to the transaction.

( Dimensions )

Purpose

Select the dimension value that is attached to the transaction.

( Intercompany dimensions )

Department

Select the dimension value that applies to the transaction in the company that is selected in the Offset company accountslookup field. Enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

( Intercompany dimensions )

Cost center

Select the dimension value that applies to the transaction in the company that is selected in the Offset company accountslookup field. Enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

( Intercompany dimensions )

Purpose

Select the dimension value that applies to the transaction in the company that is selected in the Offset company accountslookup field. Enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

Note

Enter text that is used to describe the payment in a generated file for electronic payments.

Prepayment

Select this check box to specify that the payment is a prepayment.

For more information, see Post prepayments to prepayment accounts.

Remittee currency

The currency in which the amount should be paid to the recipient's bank.

Recipient name

The name of the recipient who will be issued a check. You can enter the name if the value in the Account typefield is Ledgeror Bank.

Posting profile

The posting profile of the transaction. If the transaction is a vendor, customer, or fixed asset transaction, the default value is defined by the setup for the selected account type and account.

Central Bank Purpose Code

The code used when reporting to a central bank, if appropriate.

Purpose text

The code that is used when reporting to a central bank.

Import date

Enter the import date for goods. This date is used for a report at the time of payment.

Fee ID

The identification of the fee.

Fee amount

The amount of the fee (absolute amount).

Currency

The currency code of the fee.

Sales tax group

The sales tax group for the fee.

Item sales tax group

The item sales tax group for the fee.

Account type

The type of account (such as vendor, customer, or ledger) that the transaction is applied to.

Account

Enter the account number for the fee transaction. The selection is limited by the account type.

Bank transaction type

Enter the bank transaction type that is used for the payment.

Payment reference

A reference to a specific payment.

Account identification

Select or view the recipient bank account.

You can change the field if the payment status is not Sentor Approved.

Only bank accounts with a status of Activeappear in the list. For more information, see Specify when a vendor bank account is active.

Transferred on

The transfer date for the transaction.

Transferred by

The user who transferred the voucher.

Transferred to journal

The number of the journal that the transaction was transferred to.

File generated on

The date that the payment file was generated.

File No.

The number of the file that was sent.

Payment instruction code 1

A code that is used in the SWIFT message for foreign banks.

Note
(NLD) This field is available only if the configuration key for the Netherlands is selected.

Payment instruction code 2

A code that is used in the SWIFT message for foreign banks.

Note
(NLD) This field is available only if the configuration key for the Netherlands is selected.

Payment instruction code 3

A code that is used in the SWIFT message for foreign banks.

Note
(NLD) This field is available only if the configuration key for the Netherlands is selected.

Payment instruction code 4

A code that is used in the SWIFT message for foreign banks.

Note
(NLD) This field is available only if the configuration key for the Netherlands is selected.