Overview tab

Enter and view overview information about a promissory note transaction.

General tab

Enter and view additional information about a promissory note transaction.

Dimension tab

View the dimension values attached to a transaction.

Promissory note

View details about the payment, promissory note, and amount for a promissory note transaction.

Payment fee

Enter or view information about the payment fees that are attached to the transaction.

Note
This tab is not available if you opened the form from a draw promissory note journal.

History

View information about changes that have been made to a transaction and the journal, when the changes were made, and the users who made them.

Post

Post the lines that are selected on the Overviewtab to the journal.

Validate

Verify that the lines that are selected on the Overviewtab are ready to post.

Sales tax

Enter information about temporary sales tax transactions.

Functions

Settle transactions, generate payments, generate remittances, transfer ledger transactions to the journal, and do other tasks that are relevant to the type of journal you are working with.

Payment status

Change the payment status for the lines that are selected on the Overviewtab.

Note
This button is available only if you open the form from a remittance journal.

Payment proposal

Select transactions to transfer to journal lines, based on the due date of the transactions, or modify a payment proposal.

Note
This button is available only if you open the form from a draw promissory note journal, remittance journal, or settlement journal.

Inquiries

View information that can help you make more informed decisions about the line that is selected on the Overviewtab, depending on the posting status of the line.

For example, before you post the line, you can click Balance controlto view the balances of each bank account. After you post the line, you can click Voucherto view the resulting transactions.

Print

Print reports that are relevant to the journal lines.

Date

View or enter the posting date for the journal line.

The default entry is the system date, typically today's date. If you change the date, the date that you enter is the default date when you create a new line.

Voucher

The voucher number for the transaction.

If the number sequence for the journal name is set to Continuousin the Journal namesform and no user changes are allowed, the field is not available.

Account type

Select one of the following options for the account type:

• Ledger

• Customer

• Vendor

• Project

• Fixed assets

• Bank

• Outdated

Company accounts

Select the company that is associated with the vendor for this transaction. If you are using centralized payments, the company that you select here is considered the payment company. For more information, see About centralized vendor payments.

Account

Enter or view the account number to use.

You can also find the account by entering the search name for the account.

Transaction text

Enter descriptive text about the transaction. When you specify an offset account, the same text is used, as long as no other offset transaction text is specified.

Note
Alternatively, you can enter the code for the journal text that was created in the Journal textsform.

Debit

Enter the debit amount in the currency that is selected in the Currencyfield.

Credit

Enter the credit amount in the currency that is selected in the Currencyfield.

Due date

The due date for the invoice. This date is calculated based on the terms of payment for the invoice that is settled with the promissory note.

Note
The calculation occurs only if an invoice document is selected for settlement. If a date is not displayed, enter a due date.

Payment status

The payment status of the journal line, such as None, Sent, or Approved.

Currency

The currency code for the journal line.

If a default currency is displayed, it is taken from one of the following fields:

• The Currencyfield in the Chart of accounts, Customers, or Vendorsform, based on the account type that corresponds to your selection in the Accountfield.

• The Currencyfield in the Journal namesform for the journal name that is assigned to the journal that you are entering.

• The Currencyfield in the Company informationform.

Sales tax group

The sales tax group for the journal line.

The default entry is based on the Sales tax groupfield in the Chart of accounts, Customers, and Vendorsforms, based on the account type.

Item sales tax group

The item sales tax group for the journal line.

The default entry is based on the Item sales tax groupin the Chart of accountsform. If this field is empty, the item sales tax group comes from the Item sales tax groupfield on the Sales taxtab in the General ledger parametersform.

Note
If the Exemptcheck box in the Chart of accountsform is selected, no default entry is shown. You can enter an item sales tax group manually.

Sales tax amount

The calculated sales tax amount shown in the current currency.

Corrected sales tax amount

The corrected sales tax amount for the journal line, if the amount has been adjusted.

Offset account type

Select one of the following options for the account type for the offset account:

• Ledger

• Customer

• Vendor

• Project

• Fixed assets

• Bank

• Outdated

Method of payment

The payment method that is used for the current payment, invoice, or credit note.

Payment specification

Select the payment specification, if any, for the current method of payment.

Settlement type

The settlement type, such as Designated transactions.

Transferred

Select this check box if the transaction is a transfer transaction. The transaction type name is used to identify the transaction type in other places in the system.

Company accounts

The identification for the company to post the transaction line to.

Sales tax code

Enter the sales tax code for the transaction. You must specify a sales tax code if the account is a tax account.

Sales tax direction

If this check box is selected, the sales tax direction for the current journal line in the current voucher is controlled by the selection in the Sales tax directionfield in the Chart of accountsform for the ledger account in the Accountfield.

If vendor payments are recorded on a voucher together with a fee from the bank, the direction of the sales tax for the fee is incoming ( Sales tax receivable) because vendor accounts exist in the current voucher. By selecting the Sales tax directionfield on the line with the fee, the sales tax direction comes from the chart of accounts, and consequently, is set to Sales tax payableif the sales tax direction is set to Purchase.

Tip
To verify the actual sales tax direction for the journal line, click the Sales taxbutton.

Tax exempt number

Select the tax exempt number for the transaction.

For more information, see Tax exempt numbers (form).

Offset account

Enter or view the account number for the current offset account type, or accept the default entry.

Offset-transaction text

If text other than the text entered in the transaction text field should be used, enter it here.

Triangulation

If this check box is selected, the currency code is included in triangulation. The default entry is based on your selection in the Currencyfield, but it can be changed.

Exchange rate

Enter the currency exchange rate that applies to the transaction, or accept the default entry.

The default entry is the rate that is set up in the Exchange rates form, but you can change this rate, if necessary.

The exchange rate is expressed as the number of units of the foreign currency (not the company currency) that is indicated in the Express exchange ratefield in the General ledger parametersform.

Secondary exchange rate

Enter the currency exchange rate to use for the secondary currency.

Cross rate

If the currency code is included in triangulation, you can enter the exchange rate that includes the triangulation.

If the currency code does not use triangulation, this field displays the same rate that is shown in the Exchange ratefield.

Calculation method

The basis for the calculation of the cross rate.

Quantity

Indicate the quantity for the current transaction. Use a Current quantitycolumn type to display quantities in the Financial statementform.

( Dimensions )

Department

If your company uses dimensions, select the dimension that the transaction is associated with.

( Dimensions )

Cost center

If your company uses dimensions, select the dimension that the transaction is associated with.

( Dimensions )

Purpose

If your company uses dimensions, select the dimension that the transaction is associated with.

( Intercompany dimensions )

Department

The dimensions in the company that is selected for intercompany accounting.

( Intercompany dimensions )

Cost center

The dimensions in the company that is selected for intercompany accounting.

( Intercompany dimensions )

Purpose

The dimensions in the company that is selected for intercompany accounting.

Bank account

Select a bank account or accept the default entry.

Promissory note number

The number of the printed promissory note.

Document

Enter the number or name of the document that is the basis of the transaction.

Document date

Enter or view a date for the document. This date is used together with the terms of payment for the invoice to calculate the due date and cash discount date.

Approved by

The user who approved the transaction.

Approved

If this check box is selected, the transaction has been approved.

Account identification

Select or view the bank account identification of the recipient of the negotiable instrument; in this case, the promissory note. For example, select the bank account identification for the vendor.

You can change the bank account only if the payment status is not Sentor Approved.

Only bank accounts with a status of Activeappear in the list. For more information, see Specify when a vendor bank account is active.

Fee ID

The identification of the payment fee.

Fee amount

The amount of the payment fee in the currency selected in the Currencyfield.

Currency

The currency code for the payment fee.

Sales tax group

The sales tax group for the payment fee.

Item sales tax group

The tem sales tax group for the payment fee.

Account type

The type of account to use for the payment fee. For example, select Vendorif the vendor pays the fee, or select Ledgerif your company pays the fee.

Account

Enter the account number that corresponds to the account type for the payment fee.

Foreign company accounts

The other company where the voucher also has been posted.

Foreign voucher

The voucher number in the other company, if the transaction is an intercompany transaction.

Transferred on

The transfer date for the transaction.

Transferred by

The user who transferred the voucher.

Transferred to journal

The number of the journal that the transaction was transferred to.