> > > >

Use this journal to enter information about vendor invoices and post the invoices to the appropriate ledger accounts. The actual balance in the journal is reflected in the and fields.

By default, the invoices are approved the user who is logged on and who enters the journal lines.

Tasks that use this form

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview tab

Create and view invoice lines in the selected vendor invoice journal.

General tab

Enter and view more information about the selected invoice line on the tab.

Dimension tab

Enter or view dimension values for the selected invoice line on the tab.

Enter or view information about the cash discount that applies to the selected invoice line.

Enter or view information about the invoice that is related to the selected invoice line.

Enter or view information about the project that is related to the selected invoice line.

This tab is displayed only if the journal includes a journal line where is selected in the field.

Enter or view information about the fixed asset that is related to the selected invoice line.

View the history of the selected invoice line.

Buttons

Button

Description

Open a menu with the following items:

  • – Post lines without errors and transfer lines with errors to a new journal.

  • – Post the selected lines. If an error exists, no lines are posted and an error message is displayed.

Open a menu with the following items:

  • – Verify that the journal lines are ready for posting.

  • – Verify that the selected journal line is ready for posting.

Open the form, where you can view the calculated tax amounts for the selected transaction.

Retrieve a period journal, or save the invoice lines in this journal as a period journal.

Open a menu with the following items:

  • – Edit and mark open transactions for settlement.

  • – Split the posting and sales tax calculation of the selected vendor invoice line.

  • – Create new journal texts (transaction texts for the journal).

  • – Delete all lines in the journal.

  • – View and edit invoice pool lines and accept the invoices to transfer them to the invoice journal lines.

  • – Generate ledger accrual transactions from the setup of accrual schemes.

  • – Change the current BLWI code to another BLWI code.

  • – Select a voucher template and copy it to the journal.

  • – Save the selected voucher as a template.

Make various inquiries that depend on the posting status of the selected invoice line:

  • After you post the line, click to view the resulting transactions.

  • Click to view transactions marked for settlement.

  • Before you post the line, click to view calculated sales tax totals per sales tax code.

Print reports that are relevant to the journal lines.

Fields

Field

Description

View or enter the posting date. The system date (today's date) is suggested, but it can be changed. When the date on a line has been changed, this date is suggested when a new line is created.

The voucher number for the transaction. Set up voucher series in the form ( > > > ). The voucher series is attached to the journal name in the field in > > > . If the number sequence is set to and no user changes are allowed, the field is skipped.

Specify the account type as:

Enter or view the account number for the current account type.

You can also find the account by entering the search name for the account.

Enter or view the invoice number.

When you post directly on customers and vendors in general journals, this field must be filled in to retrieve the item sales tax group from the form or the tab in the form.

Enter text about the transaction. When you specify an offset account, the same text is used if no other offset transaction text is specified.

Enter the debit amount in the transaction currency.

Enter the credit amount in the given currency.

Select the offset account type, as in the field.

Enter or view the account number for the current offset account type.

Note Note

It is possible in the form to set up a default offset account that automatically appears in this field. This is also possible in the field in the form.

The terms of payment for the current invoice.

Due date for the invoice that is calculated on the basis of the terms of payment, but it can be changed manually.

Note Note

The calculation takes place only if an invoice number is entered.

Payment identification that is used when a payment is made. If a payment proposal is used, the payment ID from the invoice or credit note is suggested, but it can be changed.

Select the tax exempt number for the transaction. The tax exempt numbers are created in > > > .

The enterprise number used to identify Belgian companies.

When posting in a foreign currency, you must specify which currency you are using.

The default entry is based on the following fields and forms. Microsoft Dynamics AX searches for the default entry in the following order:

  1. The field in the , , or forms, according to the account type.

  2. The field in the form, taken from the form.

  3. The field in the form.

Note Note

In the field in the form, you can set up validation rules for the use of currency.

To manage currencies, right-click in the field and select Go to the Main Table Formto go to the form to correct, add, and edit the various currencies and exchange rates.

Enter or view a sales tax group for the transaction. This is the default value from the field in the , or forms, according to the account type.

The item sales tax group can be specified for each journal line. This is the default value from the field in the form. If this field is empty, the value is retrieved from the field on the tab in the form.

Note Note

If the check box in the form is selected, the field is never filled in, but you can enter a value manually.

The calculated sales tax amount, shown in the current currency.

The corrected sales tax amount.

Enter or view the code for the cash discount for subsequent approval.

Latest payment date to qualify for a cash discount, which is calculated based on the field, but it can be changed manually.

Note Note

If a cash discount hierarchy is used, the first date of the cash discount is shown.

Cash discount amount that is included in the payment.

When payment is made before the deadline, the specified amount is redeemed and posted automatically.

Optionally, enter the number or name of the document that is the basis of the transaction.

Enter or view a date for the document, such as a purchase invoice. The date determines the and field values.

Select the reason for the transaction. For more information, see About financial reason codes.

Note Note

The reason code requirements that are set up in the form determine whether a reason is required.

Enter a reason description (optional).

If you select a reason code before you enter a reason comment, the default comment that is set up for the reason code is displayed. You still can change the comment.

Indicate the dimension value that the transaction is associated with. The value is first defaulted from the fields in the form, and then from the dimensions fields in the , , or form, according to the account type. You can set up validation on dimensions in the form.

Indicate the dimension value that the transaction is associated with. The value is first defaulted from the fields in the form, and then from the dimensions fields in the , or form, according to the account type. You can set up validation on dimensions in the form.

Indicate the dimension value that the transaction is associated with. The value is first defaulted from the fields in the form, and then from the dimensions fields in the , or form, according to the account type. You can set up validation on dimensions in the form.

The account name for the account on the selected line.

The offset account name for the account on the selected line.

Select this check box to mark the transaction as a transfer.

The identifier for another company in your organization, if this is an intercompany transaction.

Enter the sales tax code for the transaction. It must be specified if the posting type of the ledger account is a tax account.

If this check box is selected, the sales tax direction for the current journal line within the current voucher number is controlled by the setup of the field in the form for the actual ledger account, which is in the field on the journal line.

If customer payments are recorded on a voucher with a fee from the bank, the sales tax direction on the sales tax posting of the fee is determined to be outgoing ( ), because of the existence of customer accounts in the current voucher. By selecting the check box on the line with the fee, the sales tax direction is taken from the chart of accounts, and consequently set to if the sales tax direction is set to .

The calculated sales tax amount, shown in the current currency.

Enter the abbreviation for the company where the current transaction is to be offset.

If text other than the text entered in the transaction text field should be used, enter it here.

This selected, the currency code is included in triangulation. It is defaulted from the information on the selected currency, but it can be changed.

Currency exchange rate.

Secondary exchange rate.

Cross rate for the two exchange rates.

Basis for the calculation of the cross rate.

The dimension value in the company that is selected for intercompany accounting.

The dimension value in the company that is selected for intercompany accounting.

The dimension value in the company that is selected for intercompany accounting.

If an invoice is settled in time to obtain a cash discount, the system automatically posts the cash discount to the ledger account that is specified for the cash discount.

Cash discount amount that is included in the vendor transaction when invoicing.

The transaction line amount in the transaction currency.

Posting profile for the transaction, defaulted from the setup for the selected account type. A posting profile must be specified with every update of, for example, a vendor, customer, or fixed assets transaction.

For payments made by customers or for vendors, you can use the form to settle previously posted invoices.

When you record a customer payment and specify in the field, the transaction is posted in the current customer account. At the same time, posting automatically occurs in the customer summary account in the general ledger. For information about setup, see Customer posting profile (form).

When you record a vendor payment and specify in the field, the transaction is posted in the current vendor account. At the same time, posting occurs automatically in the vendor summary account in the general ledger. For information about setup, see Vendor posting profiles (form).

The employee who approved the transaction. In the field in the form, you can restrict the approval function to a specific user group.

Indicates whether the transaction has been approved. By default, the check box is selected.

Enter or view the amount to be reported on the 1099 form.

Select the 1099 form on which to print the 1099 amount.

Specify the state for the delivery.

Amount to be reported on the 1099 form in the default currency.

The payment method that is used on the current payment, invoice, or credit note.

Specify the payment specification, if any, for the current method of payment.

Select or view the bank account of the recipient.

You can edit the field if the payment status is not or .

Posting date for the project that is attached to the line.

Account number for the project.

Category that is used by default.

Employee identification that is associated with the project.

Status that the transaction is attached to.

Identification of the project transaction.

Text that describes the project transaction.

Specify the number of units for project transactions.

Enter or view the cost price of the hours that are spent on the transaction.

Currency code for sales.

Enter or view the sales price of the hours that are spent on the transaction.

Sales tax group for project invoicing.

Item sales tax group for project invoicing.

Enter or view the type of transaction for the fixed asset transaction.

See also:

Acquisition

Depreciation

Disposal

Fixed asset reserve

Select or view the value model for the fixed asset.

The correct value models often are displayed by default. For example, value models with a status of or are not available for additional transactions.

Only value models that are set up for the posting layer of the journal are suggested. If the journal is set up for , for example, only value models set up for tax are available.

The system date when the fixed asset was acquired. You can change this date when the transaction type is or , or there is no value model depreciation convention.

Note Note

(ITA) This field is available only if the configuration key for Italy is selected.

User who reported the journal as ready.

User who approved the journal.

User who rejected the journal.

Date of the final posting in the journal.

Foreign company accounts in which the voucher has also been posted.

Voucher number in the other company accounts.

The transfer date for the transaction.

The user who transferred the voucher.

The number of the journal that the transaction was transferred to.

Error messages for the voucher and specification of actions taken.