Use the Business tripsform to register a business trip, calculate average earnings for the business trip, and enter trip time into a time sheet. When you enter a business trip record, the employee's time sheets are filled with a time code specified in the Time codefield of the business trip type record. Depending on the business trip type, the time sheets can be completed in the following ways:

• Ordinary business trip or business trip extension – Complete the time sheets in the same manner as vacations and sick lists.

• Business trip breaking – If you are using the Dailyassessment principle, the days in the break period are filled according to a schedule, or as vacation schedule or sick lists if they fall within that period. In the case of the Summaryassessment principle, the number of days or hours worked from the break period is subtracted from the total number of days or hours worked for business trips of the same type. If vacations or sick lists fall within the break period, their days or hours are added to the time sheet fields.

Average earnings for a business trip are calculated according to the existing rules for average-earnings calculation for business trips payments. Business trip payments split by months are calculated on the basis of average earnings.

The business trip payment is calculated not only during the specified period, but also during each period when the business trip occurred.

• When calculating a business trip extension, the average earnings are not calculated, but are taken from the average earnings of the business trip.

• When calculating a business trip break, the payment amount is calculated in the same way as for an ordinary business trip, but then multiplied by -1. At the same time, the average earnings are not calculated but are taken from the average earnings of the trip.

When you enter a sick list, the following actions take place:

• All business trips that overlap the sick list are identified, and a warning message is displayed.

• You can provide confirmation to identify the overlaps.

• For each business trip, a new business trip breaking record, showing the breaking period and the related business trip date, is created.

• Time sheets are filled out according to the sick list and business trip records.

When you remove a sick list, the following actions take place:

• All business trips breaks that were created together with the sick list are removed.

• Time sheets are adjusted according to the removed sick list and business trip records.

1. Click Staff accounting> Calculation procedures> Business trips> Business trip registrationto open the Business tripsform.

2. Press CTRL+N to create a new line.

3. In the Calculation method codefield, select the average-earnings calculation method code.

4. In the Typefield, select a business trip type from the following options:

   • Business trip– An ordinary business trip or for the business trip extension.

   • Business trip breaking– Interruption of an existing business trip.

5. In the Employeefield, select the employee for whom the business trip is registered.

6. In the Related business tripfield, select a date to break or extend the trip.

   Note
   Only business trips of Business triptype and added to salary can be selected.

7. In the Start datefield, select the starting date of the business trip.

   Note
   If you select a business trip with Business triptype, and a related business trip is selected, this field is automatically updated with a date that is one day after the end date of the related business trip. You can modify the date. If you select a business trip with Business trip breakingtype, the starting date of the business trip must fall within the period of the related business trip.

8. In the Finish datefield, select the ending date of the business trip.

   Note
   If you select a business trip with Business trip breakingtype, the ending date of the business trip must fall within the period of the related business trip.

9. In the Business trip typefield, select the business trip type.

10. Select the Add to salarycheck box to include the business trip into the payroll calculation of the current period.

    Note
    If the business trip is selected as a related business trip, it cannot be excluded from salary. The current calculation period is updated automatically in the Calculation periodfield period if you select the Add to salarycheck box.

11. Click the Generaltab.

12. In the Number of monthfield, select the rate code that defines the number of months for the average-earnings calculation.

13. In the Working week durationfield, select the work-week duration from the following options:

    • 5 days

    • 6 days

    • 7 days

    Note
    The work-week duration is used to find a corresponding calendar and to calculate the number of business trip days according to this calendar. It is also used to calculate average earnings or to adjust the days or hours worked in a month to the 5-, 6-, or 7-day week.

14. In the Calculation method of short monthfield, select a calculation method to calculate an employee's worked days or hours for partially worked months from the following options:

    • Summary– The difference between the number of days or hours worked according to schedule and the number of days or hours absent from work.

    • Calendar– The difference between the days worked according to schedule and the number of days absent from work, divided by the number of calendar days in the month, and then multiplied by the average number of days in the month specified in the Average days number in monthfield, in the General settings for average earned calculationform.

    • By coefficient– The number of days or hours from a time sheet multiplied by a factor that is set up in the General settings for average earned calculationform.

15. In the Calculation method of full monthfield, select the method used to calculate the employee's days or hours worked for a full month from the following options:

    • According to calendar– The days or hours were worked according to schedule in accordance with time group specified in the According to schedulefield.

    • Average value– The calculation is based on the average number of days in the month specified in the Average days number in monthfield, in the General settings for average earned calculationform, divided by a factor selected in the Working week durationfield. If 5 daysis selected, the factor is set up in the From 5 to 7 days working weekfield, in the General settings for average earned calculationform. If 6 daysis selected, the factor is set up in the From 6 to 7 days working weekfield, and if 7 daysis selected, the factor is set to 1.

      Note
      If the number of hours has to be calculated, the result (in days) is multiplied by a value specified in the Workweek durationfield, in the General settings for vacation calculationform (the standard value is 40), and then divided by the number of days worked in a week, as specified in the Working week durationfield.

16. In the Calculation typefield, select the calculation type that defines the time unit used in average earnings calculations from the following options:

    • by days– The number of days is used.

    • by hours– The number of hours is used.

17. In the Base of calculationfield, select a base for calculation to calculate the employee's average earnings.

    Note
    The base is used if a full period is used for the average-earnings calculation, which is 12 months before the starting date of a business trip.

18. In the Average earned basefield, select a base to calculate the employee's average earnings.

    Note
    The base is applied if a short period is used for the average-earnings calculation, which is the month that contains the starting date of the business trip.

19. In the Step-up ratiofield, select the rate that defines a salary increase factor for the entire company.

20. In the According to schedulefield, select a time group that contains time codes used in the calendar schedules.

21. In the Actually workedfield, select the time group that contains time codes for the time actually worked.

    Note
    This field is available only if you select By coefficientin the Calculation method of short monthfield.

22. In the Absences from workfield, select the time group that contains time codes for absence time.

    Note
    This field is available only if you select Calendaror Summaryin the Calculation method of short monthfield.

23. In the On averagefield, select the time group that contains time codes for time actually worked.

    Note
    The time group is applied if a short period, which is the month that contains the starting date of the business trip, is used for the average-earnings calculation.

24. In the Bonus basefield, select the base to calculate the employee's bonuses to be included in the average-earnings calculation.

25. In the Criteria of bonus accountingfield, specify a bonus accounting rule if an employee has two or more bonuses of equal type for the same period:

    • Maximal– The bonus with a maximum amount is taken.

    • Minimal– The bonus with a minimum amount is taken.

    • First– The bonus with the first accrual date is taken.

    • Last– The bonus with the latest accrual date is taken.

26. Select the Proportional calculationcheck box to adjust the bonus amount according to the worked days or hours worked in the average earnings period.

27. Click the Calculationtab.

28. Under the Salary reportfield group, view the calculated salary amount split by calculation periods.

29. Press CTRL+N to open the Salary reportform to create more records if necessary.

30. In the Calculation periodfield, select the month and year of the calculation period.

31. In the Payment sourcefield, select the source of salary payment for the average-earnings calculation from the following options:

    • Wage fund

    • Health fund

32. Click OKto create new lines in the Salary Reportfield group.

33. In the Daysfield, enter the number of working days included in the average-earnings calculation.

    Note
    This field is displayed if you select by daysin the Calculation typefield on the Generaltab.

34. In the Hoursfield, enter the number of working hours included in the average-earnings calculation.

    Note
    This field is displayed if you select by hoursin the Calculation typefield on the Generaltab.

35. In the Amountfield, enter the salary amount in default currency.

    Note
    You can view the average daily earnings of an employee after calculation in the Average per dayfield.

36. Click Functions> Recalculationto recalculate the average earnings and the benefit amount of the business trip.

    Note
    After recalculation, all modifications made under the Salary reportor Benefit duefield groups in the Business tripsform will be deleted.

37. Click Functions> Hours worked accountingto open the Resulting information about employee worked hoursform and view the worked days or hours included into the average earnings calculated for the business trip.

38. Press CTRL+S or close the form.

39. Click Functions> Bonusto open the Bonusform, and view the employee's bonuses that are included in the average earnings calculated for the business trip.

40. Press CTRL+S or close the form.

41. Click Functions> Payroll linesto open the Pay type transaction listform, and view the employee's payroll lines that are included in the average earnings calculated for the business trip.

42. Press CTRL+S or close the form.

43. Click Calculationto define the business trips calculation for the current period.

44. Click Payroll linesto open the Business tripsform and view the payroll lines that are related to the business trip.

45. Press CTRL+S or close the form.

46. Click Calendarto open the Calendars setupform to set up calendars.

47. Press CTRL+S or close the form.

48. Click Enter from orderto open the Creating business trip lines on the basis of business trip ordersform to create business trip records from closed business trip resolution journals.

    Note
    Select From ordersor From order's linesto create records in the Business tripsform.

49. Press CTRL+S or close the Creating business trip lines on the basis of business trip ordersform.

50. Press CTRL+S or close the Business tripsform.

    Note
    You can modify the transferred information about the business trip.