Overview

Enter the employee details, business trip calculation parameters, and business trip registration details.

General

Enter or modify the business trip calculation parameters.

Calculation

Enter or view the salary report that contains the average-earnings calculation record, and the benefit due that contains the business trip payment amount for the specified employee.

Calculation

Run the business trip calculation for the current period.

Payroll lines

Open the Business tripsform to view the payroll lines that are related to the business trip.

Calendar

Open the Calendars setupform to set up calendars.

Enter from order

Open the Creating business trip lines on the basis of business trip ordersform to create business trip records from closed business trip resolution journals.

Functions

Open a menu with the following items:

• Recalculation– Recalculate the average earnings and the benefit amount of the business trip.

• Hours worked accounting– Open the Resulting information about employee worked hoursform to view the worked days or hours that are included in the average-earnings calculation for the business trip.

• Bonus– Open the Bonusform to view the employee's bonuses that are included in the average-earnings calculation.

• Payroll lines– Open the Pay type transaction listform to view the employee's payroll lines that are included in the average-earnings calculation.

Note
The Functionsbutton is available on the Calculationtab.

Calculation method code

Select the average-earned calculation method code.

Type

Select a business trip type from the following options:

• Business trip– An ordinary business trip or a trip extension.

• Business trip breaking– Interruption of an existing business trip.

Employee

Select the employee to whom the business trip is registered.

Employee name

The employee name.

Related business trip

Select a related business trip date to break or extend the trip.

Note
Only trips of Business triptype and added to salary are available for selection.

Start date

Select the starting date of the business trip.

Note
If you select a business trip with Business triptype and a related business trip is selected, this field is automatically updated with the date that is one day after the end date of the related business trip. You can modify the date. If you select a business trip with Business trip breakingtype, the starting date of the business trip must fall within the period of the related business trip.

Finish date

Select the ending date of the business trip.

Note
If you select a business trip with Business trip breakingtype, the ending date of the business trip must fall within the period of the related business trip.

Quantity of days

The number of days between the starting and ending dates of the business trip.

Business trip type

Select the business trip type.

Add to salary

Select this check box to include the business trip into the payroll calculation for the current period.

Note
If the business trip is selected as a related business trip, it cannot be excluded from salary.

Calculation period

The month and year of the calculation period.

Note
The calculation period is set to the current calculation period if you select the Add to salarycheck box.

Number of month

Select the rate code that defines the number of months for the average-earnings calculation.

Working week duration

Select the work-week duration from the following options:

• 5 days

• 6 days

• 7 days

  Note
  The work-week duration is used to find a corresponding calendar and to calculate the number of business trip days according to this calendar. It is also used to calculate average earnings or to adjust the days or hours worked in a month to the 5-, 6-, or 7-day week.

Calculation method of short month

Select a calculation method to calculate an employee's worked days or hours for partially worked months from the following options:

• Summary– The difference between the number of days or hours worked according to schedule and the number of days or hours absent from work.

• Calendar– The difference between the days worked according to schedule and the number of days absent from work, divided by the number of calendar days in the month and multiplied by the average number of days in the month specified in the Average days number in monthfield, in the General settings for average earned calculationform.

• By coefficient– The number of days or hours from a time sheet multiplied by a factor that is set up in the General settings for average earned calculationform.

Calculation method of full month

Select the method used to calculate the employee's days or hours worked for a full month from the following options:

• According to calendar– The days or hours were worked according to schedule in accordance with time group specified in the According to schedulefield.

• Average value– The calculation is based on the average number of days in the month specified in the Average days number in monthfield, in the General settings for average earned calculationform, divided by a factor selected in the Working week durationfield. If 5 daysis selected, the factor is set up in the From 5 to 7 days working weekfield, in the General settings for average earned calculationform. If 6 daysis selected, the factor is set up in the From 6 to 7 days working weekfield, and if 7 daysis selected, the factor is set to 1.

  Note
  If the number of hours has to be calculated, the result (in days) is multiplied by a value specified in the Workweek durationfield, in the General settings for vacation calculationform (the standard value is 40), and then divided by the number of days worked in a week, as specified in the Working week durationfield.

Calculation type

Select the calculation type to define the time unit used in average-earnings calculations from the following options:

• by days– The number of days is used.

• by hours– The number of hours is used.

Base of calculation

Select a base for calculation to calculate the employee's average earnings.

Note
This calculation base is used if a full period is used for average-earnings calculation, which is 12 months before the starting date of a business trip.

Average earned base

Select a base to calculate the employee's average earnings.

Note
This calculation base is applied if a short period, which is the month that contains the starting date of the business trip.

Step-up ratio

Select the rate that defines a salary increase factor for the entire company.

According to schedule

Select a time group that contains time codes used in the calendar schedules.

Actually worked

Select the time group that contains time codes for the time actually worked.

Note
This field is available only if you select By coefficientin the Calculation method of short monthfield.

Absences from work

Select the time group that contains time codes for absence time.

Note
This field is available only if you select Calendaror Summaryin the Calculation method of short monthfield.

On average

Select the time group that contains time codes for time actually worked.

Note
The time group is applied if a short period, which is the month that contains the starting date of the business trip, is used for the average-earnings calculation.

Bonus base

Select the base to calculate the employee's bonuses to be included in the average-earnings calculation.

Criteria of bonus accounting

Specify the rule of bonus accounting if an employee has two or more bonuses of equal type for the same period:

• Maximal– The bonus with a maximum amount is taken.

• Minimal– The bonus with a minimum amount is taken.

• First– The bonus with the first accrual date is taken.

• Last– The bonus with the last accrual date is taken.

Proportional calculation

Select the check box to adjust the bonus amount according to the days or hours worked in the average-earnings period.

( Salary report)

Payment source

Select or view the source of payment for the average-earnings calculation from the following options:

• Wage fund

• Health fund

Days

Enter the number of working days included in the average-earnings calculation.

Note
This field is displayed if you select by daysin the Calculation typefield on the Generaltab.

Hours

Enter the number of working hours included in the average-earnings calculation.

Note
This field is displayed if you select by hoursin the Calculation typefield on the Generaltab.

Amount

Enter the salary amount in default currency.

Average per day

The calculated average daily salary.

Note
This field is displayed if you select by daysin the Calculation typefield on the Generaltab.

Average per hour

The calculated average hourly earnings.

Note
This field is displayed if you select by hoursin the Calculation typefield on the Generaltab.

Average daily payment from Wage fund

The average daily payment calculated from the wage fund.

Average daily payment from Health fund

The average daily payment calculated from the health fund.

( Benefit due)

Payment period

Enter the period of benefit.

Payment source

Select the source of the benefit-due payment for average-earnings calculation from the following options:

• Wage fund

• Health fund

Days

Enter the number of business trip days in the payment period.

Note
This field is displayed if you select by daysin the Calculation typefield on the Generaltab.

Hours

Enter the number of business trip days in the payment period.

Note
This field is displayed if you select by hoursin the Calculation typefield on the Generaltab.

Average per day

The calculated average daily benefit due.

Note
This field is displayed if you select by daysin the Calculation typefield on the Generaltab.

Average per hour

The calculated average hourly benefit due.

Note
This field is displayed if you select by hoursin the Calculation typefield on the Generaltab.

Amount

Enter the benefit due amount in default currency.

Wage Fund amount

The total business trip payment amount from the wage fund.

Total for business trip

The total business trip payment amount.

Welfare Fund amount

The total business trip payment amount from the welfare fund.