Use the Customer posting profileform to set up posting profiles to use with bills of exchange, protest bills of exchange, remittances for collection, and remittances for discount.

• Bill of exchange– Use when posting bills of exchange automatically when invoices are settled, or when posting bills of exchange manually that are entered in the Journalsform. This form opens from the Draw bill of exchange journalor the Redraw bill of exchange journalmenu items.

• Protest bill of exchange– Use when posting protested bills of exchange automatically, or when posting protested bills of exchange that are entered in the Journalsform. This form opens from the Protest bill of exchange journalmenu item.

• Remit for collection– Use when posting remittances automatically, or when posting collection remittances that are entered in the Journalsform. This form opens from the Remittance journalmenu item.

• Remit for discount– Use when posting remittances automatically, or when posting discount remittances that are entered in the Journalsform. This form opens from the Remittance journalmenu item.

1. Click Accounts receivable> Setup> Posting profiles .

2. On the Overviewtab, press CTRL+N. Enter an identifier, such as BOE; and then enter a description, such as Bill of exchange.

3. Click the Table restrictionstab. Specify options for settlement, interest, collection letter, and the posting profile to use when closing the transaction. For more information, see Customer posting profile (form).

4. Click the Setuptab.

5. In the Account codefield, select whether to use this posting profile for a single customer account, for a group of customer accounts, or for all customer accounts. If necessary, select the account number or group number in the Account/Group numberfield.

6. In the Summary accountfield, select the summary account to post bill of exchange amounts to.

   • For bills of exchange, this account is debited when a bill of exchange is posted and is credited when a remittance for discount or remittance for collection is posted.

   • For protest bills of exchange, this account is debited when a protest bill of exchange is posted.

   • For remittances for collection, this account is debited when a remittance for collection is posted.

   • For remittances for discount, this account is debited when a remittance for discount is posted.

7. In the Settle accountfield, select the cash account to post bill of exchange amounts to. This account is debited when a bill of exchange is settled.

8. In the Sales tax prepaymentsfield, select the summary account to post sales tax amounts to when bills of exchange are used for prepayments.

9. For remittances for discount, select the account to post the discount amount to in the Liabilities for discount accountfield. This account is credited when a remittance for discount is posted.

10. Repeat steps 2 through 9 for the remaining posting profiles.

1. Click Accounts receivable> Setup> Parameters .

2. Select the Ledger and sales taxtab.

3. In the Protest bill of exchangefield, select the default posting profile to use when posting a bill of exchange or a redrawn bill of exchange.

4. In the Protest bill of exchangefield, select the default posting profile to use when posting a protested bill of exchange.

5. In the Remit for collectionfield, select the default posting profile to use when posting a customer bank remittance that is remitted for collection.

6. In the Remit for discountfield, select the default posting profile to use when posting a customer bank remittance that is remitted for discount.

7. Select the Mixed Paymentcheck box if a message should be displayed when a payment proposal includes more than one method of payment for the same journal line.

8. Select the Number sequencestab.

9. In the Bill IDrow, select a number sequence to identify bill of exchange payment files.

10. In the Remittance numberrow, select a number sequence to identify remittance files.

Create at least five journal names to use for bills of exchange. For each bill of exchange journal, you can use the Bill of exchangetab on the corresponding journal voucher form to enter information about the bill of exchange. After bill of exchange journal lines are posted, you can see them in the Bill of exchange journalinquiry form and also in the Bills of exchange statisticsform.

1. Click General ledger> Setup> Journals> Journal names .

2. On the Overviewtab, press CTRL+Nand enter information for the journal name. For more information, see Journal names setup (form).

3. In the Journal typefield, select one of the following options:

   • Customer draw bill of exchange– Use with the Journalform ( Accounts receivable> Journals> Bill of exchange> Draw bill of exchange journal).

   • Customer protest bill of exchange– Use with the Journalform ( Accounts receivable> Journals> Bill of exchange> Protest bill of exchange journal).

   • Customer redraw bill of exchange– Use with the Journalform ( Accounts receivable> Journals> Bill of exchange> Redraw bill of exchange journal).

   • Customer bank remittance– Use with the Journalform ( Accounts receivable> Journals> Bill of exchange> Remittance journal).

   • Customer settle bill of exchange– Use with the Journalform ( Accounts receivable> Journals> Bill of exchange> Settle bill of exchange journal).

4. If you selected the Customer bank remittancejournal type, click the Generaltab, and in the Fees postingfield, specify how remittance fees are posted.

   • Keep fees in journal– Retain the fees in the remittance journal. You will post the fees after the payment amounts have been posted.

   • Transfer fees, keep voucher no.– Post fees using the same voucher number as the one used for the original payment. The remittance fees are transferred into the journal that is specified for the bank account for the remittance and keeps the original voucher number.

   • Transfer fees, new voucher no.– Transfer the remittance fees into the fee journal that is specified for the bank account for the remittance and assign a new voucher number.

5. Repeat steps 2 through 4 to set up at least one journal name for each journal type.

Set up at least one method of payment for bills of exchange. If you do business with more than one bank, set up a method of payment that corresponds to the bill of exchange remittance format required for each bank.

If you do business in more than one country/region, set up a method of payment that corresponds to the bill of exchange export format that is used in each country/region. For more information, see Country/region-specific features for Microsoft Dynamics AXand Customer methods of payment (form).

1. Click Accounts receivable> Setup> Payment> Methods of payment .

2. On the Overviewtab, press CTRL+Nand enter an identifier, for example, BOE.

3. In the Periodfield, select the period that invoices in automatic payment proposals are combined in:

   • Invoice– One payment transfer is created for each invoice.

   • Date– All invoices for a customer that have the same due date are combined.

   • Week– All invoices for a customer that have a due date in the same week are combined.

   • Total– All invoices for a customer are combined into one payment.

4. In the Descriptionfield, enter a name or short description for the method of payment.

5. In the Days of gracefield, enter, if applicable, the number of days that the customer is allowed a cash discount after the specified discount date.

6. In the Payment statusfield, select the payment status that is required to post a payment that is assigned this method of payment.

   • Select Sentto indicate that the bill of exchange document must be printed or an export file must be created before you can post a payment that uses this method of payment. Your customer does not have to approve the bill of exchange.

   • Select Approvedto indicate that your customer must approve the bill of exchange before you can post it.

7. In the Account type, select Bank, and then select a bank account.

8. (FRA) If you are setting up a method of payment for French bills of exchange, click the Generaltab. In the Type of draftfield, select Promissory note.

9. Click the File formatstab.

10. Select an export format and a remittance format.

    Note
    If the field list is empty, click Setupand select from the available formats.

11. Select the Automatic postingcheck box to have a payment (in this case, a bill of exchange) drawn automatically when a sales order invoice or free text invoice is posted. Clear the check box to draw bills of exchange manually in a draw bill of exchange journal.

12. If a bill of exchange is to be drawn automatically when you post an invoice, you can select the Run export scriptcheck box to automatically export the invoice and bill of exchange information to a file that you can send to your customer. Clear the check box to create a payment file manually for each bank account.

13. Select a journal name that uses the Customer draw bill of exchangejournal type to post the payments to a draw bill of exchange journal.

    Tip
    Be sure to select a journal name with the correct journal type. Other payment journal types are used with different methods of payment, such as checks.

14. Click the Payment attributestab and select options to include when selecting invoices using a payment proposal.

    • Select the Third-party bankcheck box to include the bank account for the customer.

    • Select the Payment accountcheck box to include the bank account for the method of payment.

    • Select other options, if required by the export format for your bank or country/region.

    Note
    The payment attributes are used only when you select invoices by using a payment proposal.

15. Click Payment fee setupand enter payment fees for the method of payment. The payment fees that you set up in this form are used as the default entries on the Payment feetab when journal lines are created in a protest bill of exchange journal, remittance journal, or settle bill of exchange journal. For more information, see Customer payment fee setup (form).

16. Repeat steps 2 through 14 to set up additional methods of payment, if necessary.

A payment fee is a charge associated with the process of collecting payments from customers. Each payment fee can have multiple payment fee setup lines associated with it. Use setup lines to control how default amounts for payment fees are calculated. For example, you can create setup lines for methods of payment, payment specifications, currencies, time periods, and a percentage or amount based on day intervals, such as an interest percentage based on the length of time a payment is overdue. If the bank charges different fees for different remittance types, such as Collectionor Discount, set up a separate payment fee line for each remittance type.

1. Click Accounts receivable> Setup> Payment> Payment fee .

2. On the Overviewtab, press CTRL+Nand enter information for the payment fee. For more information, see Customer payment fee (form).

3. Click Payment fee setupto open the Payment fee setupform and enter information for the payment fee line. For more information, see Customer payment fee setup (form).

4. Select the Generaltab.

5. In the Method of paymentfield, select a method of payment to use for the payment fee. The method of payment for the payment fee may be different from the method of payment for the payment that the fee is based on.

6. In the Payment specificationfield, select the payment specification to use for the method of payment.

7. In the Remittance typefield, select the type of remittance made to the bank, and then enter a currency, the minimum transaction amount that the fee applies to, the maximum transaction amount, and the dates that the fee is in effect.

8. If the fee amount or percentage should change, based on the number of days after the due date that the customer remittance is received, click the Intervaltab and enter information.

9. Repeat steps 2 through 8 to set up additional payment fees, if necessary.

You can set up remittance fees that are charged by a bank for each remittance file that is generated. The remittance fees are posted when the remittance has been confirmed and the realized fee amounts are known. These fees are different from payment fees, which are collected from customers and are attached to journal lines.

1. Click Bank> Bank accounts .

2. On the Overviewtab, press CTRL+Nand enter information for the bank account. For more information, see Bank accounts (form).

3. Click the Negotiable instrumenttab.

4. In the Fee journalfield, select a journal to use for the generated remittance fees.

5. In the Collection expenses fee, Discount interests fee, and Invoice remit feefields, enter the amounts charged by the bank for each type of remittance. For each type of fee, select a ledger account to post the fee expenses to.

Specify the document layout required for each bank account that you will generate printed bills of exchange documents for.

1. Click Bank> Bank accounts .

2. Select a bank account, or create a new one and enter information.

3. Click Setup> Bill of exchange layoutand set up the layout. For more information, see Bill of exchange layout (form).

For each customer who has agreed to pay by using a bill of exchange, you can set up a default method of payment for bills of exchange.

1. Click Accounts receivable> Customers .

2. Click the Paymenttab.

3. Select a method of payment that is set up for bills of exchange.

4. Select a payment specification, if necessary.

Note
(FRA) If you are using a method of payment that uses the French Bill of exchangeexport format, set up an address to include on French bill of exchange payment documents for the customer. Click Setup> Alt. address. In the Address typefield, select Payment. On the Addresstab, enter the address information.