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Use this form to view and manage information about vendor invoices that have been entered and posted in an invoice register journal, but have not yet been approved for payment. You also can use this form to match the invoices with the purchase orders that they are associated with.

When you post a matched invoice, either by using the button in this form or in an invoice approval journal, the invoice is removed from the list in this form.

Navigating the form

The following links and tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview tab

View invoice lines.

General tab

View additional information about the selected line, such as the offset account and sales tax information.

Dimension tab

View dimension values on the journal line.

View information about the invoice for the selected transaction.

View information about the cash discount that applies to the journal line or transaction.

View the history of the journal line or transaction.

Buttons

Button

Description

Post, print, modify, and view information about purchase order invoices that are related to the registered invoice.

Print a report with information about the invoices that have been posted to the register invoice journal, but are not yet approved for payment.

Fields

Field

Description

The posting date for the invoice register voucher.

The voucher number.

The account number for the current account type, such as a vendor account number.

Text about the transaction. When you specify an offset account, the same text is used if no other offset transaction text is specified.

The currency for the transaction.

The debit amount in the currency that is selected in the field.

The credit amount in the currency that is selected in the field.

The invoice number.

If selected, the invoice document has been saved but not posted.

The due date for the invoice that you selected in the field.

Enter or view the code for the cash discount for subsequent approval.

The latest payment date to qualify for a cash discount.

The default entry calculation is based on the field, but can be changed manually.

Note Note

If cash discount hierarchy is used, the first date for a cash discount is shown.

The cash discount amount that is included in the payment.

When payment is made before the deadline, the specified amount is posted automatically.

The percentage of the transaction that is the cash discount for the transaction.

The abbreviation that is used to identify the set of company accounts that you are currently working with.

If you specify a different company in the field, the transaction between the accounts is posted in the form for both sets of company accounts.

Displays one of the following account types for the transaction:

The account number for the current account type.

The posting profile for the transaction. The default entry is based on the setup for the selected account type.

A posting profile must be specified in connection with every update for a transaction, such as a vendor, customer, or fixed assets transaction.

The abbreviation for the set of company accounts where the current transaction is to be offset.

The account type in the offset company for the offset account.

The offset account number, based on the selection in the field.

The transaction text to use for the offset account.

The sales tax group for the transaction.

The item sales tax group for the journal line.

If this check box is selected, the sales tax direction for the current journal line in the current voucher is controlled by the setting for the field in the form for the actual ledger account in the field on the journal line.

The currency exchange rate that applies to the transaction.

The exchange rate is expressed as the number of units of the foreign (non-company) currency that is indicated in the field in the form ( > > ).

The secondary exchange rate for the company. For example, this might be the exchange rate for the reporting currency if your company reports financial information in a currency other than the default currency.

This check box is selected if the currency code is included in triangulation.

The cross rate for the two exchange rates.

Basis for the calculation of the cross rate.

( )

If your company uses dimensions, the dimension that the transaction is associated with.

( )

If your company uses dimensions, the dimension that the transaction is associated with.

( )

If your company uses dimensions, the dimension that the transaction is associated with.

( )

The dimensions in the set of company accounts selected for intercompany accounting.

( )

The dimensions in the set of company accounts selected for intercompany accounting.

( )

The dimensions in the set of company accounts selected for intercompany accounting.

The number or the name of the document that is the basis for the transaction.

The date for the document, for example, for a purchase invoice. This date is used to calculate the default dates shown in the and fields.

The invoice number.

The terms of payment for the current invoice.

Payment identification that is used for the payment. If a payment proposal is used, the default entry is the payment ID from the invoice or credit note.

The tax exempt number for the transaction.

For more information, see Tax exempt numbers (form).

The purchase order that is related to the invoice.

The enterprise number used to identify Belgian companies.

This field is available only when the configuration key is selected.

The amount to be reported on the federal 1099 form.

This field is available only when the configuration key is selected.

The 1099 form to print the 1099 amount on.

This field is available only when the configuration key is selected.

The state for the delivery.

This field is available only when the configuration key is selected.

Amount to be reported in the default currency on the 1099 form.

This field is available only when the configuration key is selected.

The payment method used on the current payment, invoice, or credit note.

The payment specification, if any, for the current method of payment.

The bank account of the recipient.

If an invoice is settled in time to obtain a cash discount, the date by which the cash discount is posted automatically to the ledger account specified for the cash discount.

The cash discount amount included in the vendor transaction when invoicing.

The remaining amount due, after subtracting the cash discount amount.

The employee who approved the transaction.

If this check box is selected, the transaction was approved for payment.

The employee who transferred the voucher.

The transfer date for the transaction.

The identification of the journal that the transaction was transferred to.

If this check box is selected, the transaction was transferred to a journal.

See Also