Accounts payable> Periodic> Request for quote> Request for quote reply

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Accounts payable> Common Forms> Request for Quote Details> Inquiries> Request for quote reply

Use this form to register replies from vendors to requests for quotes and to accept, reject, and return request for quote replies.

You enter information from the request for quote replies that you received from vendors into the reply fields in the form. You can copy information from the request for quote to the request for quote replies and use this information as a starting point for entering vendor specific information. Click Functions> Copy data to replyto copy data from a request for quote to a reply.

Tasks that use this form

Receive and register request for quote replies

Accept, reject, and return request for quote replies

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Upper pane

Tab	Description
Overview tab	View the list of vendor-specific requests for quotes.
Reply fields	View and enter information that you received from the vendor in reply to the selected request for quote. On this tab, you can enter the most common information and compare the information in the request for quote with the information received from the vendor.
General tab	View and enter information about reason code, sales tax, and contact information from the request for quote reply.
Address	View and edit vendor address information.
Price/Discount	View and enter price and discount information from the request for quote reply.
Dimension	View and select the dimensions for the selected request for quote.

Lower pane

Tab	Description
Lines	View and enter information about the request for quote lines in the selected request for quote on the Overviewtab in the upper pane.
Reply fields	View and enter information that you received from vendors in reply to the selected request for quote line. On this tab, you can enter the most common information and compare the information in the request for quote line with the information received from the vendor.
General tab	View and enter information about external item number, reason code, and delivery date from the selected request for quote reply line.
Address	View and edit vendor address information for the selected request for quote reply line.
Price/Discount	View and enter price and discount information for the selected request for quote reply line.
Other	View and edit information about sales taxes and requirements from Master planning. Specify if the request for quote reply is for an existing or new fixed asset.
Project	View and edit project information for the request for quote reply line.
Dimension	View and change the inventory dimensions for the selected request for quote reply line.

Buttons

Button	Description
Setup	View or enter additional request for quote reply information. Misc. charges– Specify miscellaneous charges for the request for quote reply. Print management– Control how the selected request for quote is printed.
Functions	Copy data from the request for quote to the request for quote reply.
Update	Accept, reject, and return a request for quote reply.
Inquiries	Open a menu with the following items: Totals- View the totals for the selected request for quote reply. Compare- Compare request for quote replies. Request for quote- View the request for quote that the selected reply is attached to. Request for quote journal- View the request for quote journal. Purchase order- View the purchase order that was created from the accepted request for quote reply.
Trade agreements	Open a menu with the following items: Purchase prices- View or change purchase prices Line discount- View or change line discounts. Multiline discount- View or change multiline discounts. Total discount- View the total discount. Create price agreement journal- Create new trade agreements.
Setup	Add miscellaneous charges to the selected request for quote reply line.
Inquiries	Open a menu with the following items: Item statistics- View item statistics for the item on the selected request for quote reply line. Request for quote -View the request for quote that the selected request for quote reply line is attached to. Purchase order- View the purchase order that was created from the accepted request for quote reply line.
Inventory	Open a menu with the following items: Transactions– View inventory transactions for the selected request for quote reply line. On-hand– View inventory available for the item on the selected request for quote reply line. Lot– View lot transactions for the selected request for quote reply line. Trace– Trace inventory dimensions. Dimensions display– Select which dimensions to display for the selected request for quote reply line.

Fields

Field	Description
Filter	Select how to filter request for quote replies: Case ID- Identification of a request for quote. Vendor account– Specific vendor account. Request for quote- Vendor specific requests for quotes. Employee– Employee who created the requests for quotes. Status– Request for quote replies with a specific status.
Request for quote	The identification of the vendor specific request for quote reply.
Purchase type	The purchase order type that the request for quote was created for; Purchase orderor Blanket order. If the type is Purchase Requisition, the request for quote was created from a purchase requisition.
Case ID	The identification of the request for quote.
Vendor account	The vendor account number.
Requested delivery date	The requested delivery date for the items in the request for quote.
Expiry date	The date by which vendors must reply to the request for quote.
Lowest status Highest status	The lowest/highest statuses of the request for quote reply header reflect the statuses of request for quote reply lines. For example, you receive replies to a request for quote from two vendors and you reject one reply and accept the other. The lowest status on the request for quote header is Rejectedand the highest is Accepted. For more information about statuses, see About request for quote statuses.
Orderer	The user who ordered the items in the request for quote.
Project	The identification of the project related to the request for quote.
Currency	The currency code for the currency used in the request for quote reply.
Terms of payment	The terms of payment from the request for quote.
Total discount %	The total discount percentage from the request for quote.
Requested delivery date	The requested delivery date from the request for quote.
Delivery terms	The terms of delivery from the request for quote.
Mode of delivery	The mode of delivery from the request for quote.
Terms of payment	Enter the terms of payment from the request for quote reply.
Total discount %	Enter the total discount percentage from the request for quote reply.
Delivery date	Enter the delivery date from the request for quote reply.
Delivery terms	Enter the delivery terms from the request for quote reply.
Mode of delivery	Enter the mode of delivery from the request for quote reply.
Valid from	The date that the request for quote reply is valid from.
Valid to	The date that the request for quote reply is valid to.
Vendor reference	The vendor's reference.
Buyer group	The buyer group assigned to the vendor.
Orderer	The user who ordered the items in the request for quote.
Language	The company language. You can change the language.
Reason	Enter a reason code that describes why the request for quote reply was accepted or rejected.
Sales tax group	The sales tax group code assigned to the vendor.
Tax exempt number	The tax exempt number.
Enterprise number	The enterprise number that is used to identify Belgium companies.
Prices incl. sales tax	Select this check box to include sales tax in prices.
Contact ID	The vendor's contact person.
E-mail	The e-mail address of the vendor's contact person.
Telephone	The telephone number of the vendor's contact person.
Delivery name	The name or company name on the delivery address.
Street name	The street name of the delivery address.
ZIP/postal Code	The ZIP/postal code for the delivery address.
City	The city for the ZIP/postal code.
County	The region for the delivery address. In the United States, this is the county.
State	The state for the delivery address.
Country/region	The ID of the country for the delivery address.
Site	The site where you will receive the items.
Warehouse	The warehouse in which you will store the items.
Delivery address	The address where the items are to be delivered.
Price group	Select a price group. For more information, see Price/discount groups (form).
Line discount	Select a line discount group.
Multiline disc. group	Select a multiline discount group.
Total discount	Select a total discount group.
Misc. charges group	Select a miscellaneous charges group. For more information, see Misc. charges groups (form).
Payment specification	Specify payment handling for the current method of payment.
Payment schedule	Select a payment plan. For more information, see Payment schedules (form).
Cash discount	Select cash discount terms. For more information, see Cash discounts (form).
Method of payment	Select the method of payment. For more information, see Vendor methods of payment (form).
Department	Select or view a department. For more information, see Dimension (form).
Cost center	Select or view a cost center. For more information, see Dimension (form).
Purpose	Select or view a purpose. For more information, see Dimension (form).
Line type	The line type: Item- An item that is registered in Microsoft Dynamics AX and has an item number. None- A new item that is not registered in Microsoft Dynamics AX.
Item number	The identification of the item if the line type is Item.
Configuration	The item configuration that specifies an item with specific attributes.
Size	The size of the item.
Color	The color of the item.
Site	The site where the item will be received, if a request for quote is accepted and a purchase order is created.
Warehouse	The warehouse where the item will be stored if purchased.
Batch number	The item batch number.
Location	The location in the warehouse.
Pallet ID	The unique identification for the pallet.
Serial number	The item serial number.
Item name	The description of the item.
Delivery date	The date by which the vendor can deliver the item.
Expiry date	The expiry date for vendor replies to the request for quote line.
Status	The status of the request for quote reply line.
Quantity	The quantity of the item.
Unit price	The unit in which the item is purchased.
Discount	The line discount per price unit.
Disc. pct.	The line discount as a percentage of the net amount.
Net amount	The total line amount. This includes discounts.
Item number	The identification of the item.
External	The vendor's item number for the item.
Text	The description of the item.
Requested delivery date	The requested delivery date for the item.
Quantity	The quantity of the item
Unit price	The unit in which an item is purchased.
Discount	The line discount per price unit.
Disc. pct.	The line discount as a percentage of the net amount.
Multiline discount	The calculated multiline discount as an amount per price unit. The multiline discount can be granted when one or more lines added together meet a discount requirement.
Multiline discount %	The calculated multiline discount as a percentage per price unit. The multiline discount can be granted when one or more lines added together meet a discount requirement.
External	Enter vendor's item number for the item from the request for quote reply.
Text	Enter a description of the item from the request for quote reply.
Delivery date	Enter the date by which the vendor can deliver the item from the request for quote reply.
Quantity	Specify the unit in which the item is purchased from the request for quote reply.
Unit price	Specify the purchase price per unit from the request for quote reply.
Discount	Specify line discount per price unit from the request for quote reply.
Disc. pct.	Specify line discount as a percentage of the net amount from the request for quote reply.
Multiline discount	Specify calculated multiline discount as an amount per price unit. The multiline discount can be granted when one or more lines added together meet a discount requirement.
Multiline discount %	Specify calculated multiline discount as a percentage per price unit. The multiline discount can be granted when one or more lines added together meet a discount requirement.
Lead time	Enter the purchase lead time in number of days. The time from placing a purchase order with the vendor until receiving the items.
Working days	Select this check box to use working days from the company calendar instead of all calendar days when calculating the lead time.
Valid from	The date that the request for quote reply line is valid from.
Valid to	The date that the request for quote reply line is valid to.
External	View or edit vendor's item number for the item.
Text	View or edit the description of the item.
Reason	Enter a reason code that describes why the request for quote reply line was accepted or rejected.
Delivery date	View or edit the delivery date of the request for quote reply line.
Delivery name	The name or company name on the delivery address.
Street name	The street name of the delivery address.
ZIP/postal Code	The ZIP/postal code for the delivery address.
City	The city for the ZIP/postal code.
County	The region for the delivery address. In the United States, this is the county.
State	The state for the delivery address.
Country/region	The ID of the country for the delivery address.
Address	The address where the items on the line are to be delivered.
Discount	View or modify the line discount per price unit.
Disc. pct.	View or modify the line discount as a percentage of the net amount.
Multiline discount	View or change the multiline discount. The calculated multiline discount as an amount per price unit. The multiline discount can be granted when one or more lines added together meet a discount requirement.
Multiline discount %	View or change the multiline discount percentage. The calculated multiline discount as a percentage per price unit. The multiline discount can be granted when one or more lines added together meet a discount requirement.
Unit price	View or modify the unit in which an item is purchased.
Purchase misc. charges	View or modify the miscellaneous charge, which is a charge that is independent of the quantity.
Price unit	View or modify the price unit, which specifies the quantity of the item that the purchase price covers.
Sales tax group	View or modify the sales tax group code assigned to the line. For more information, see Sales tax groups (form).
Item sales tax group	View or modify the item sales tax group code assigned to the line. For more information, see Item sales tax groups (form).
Number	The identification of the planned purchase order that generated the request for quote line.
Master plan	The identification of the master plan that generated the request for quote line.
Fixed asset number	View or change the identification of the fixed asset. When you enter a fixed asset number of an existing asset, you create an association between the request for quote and the fixed asset.
Value model	View or select the value model that is related to the transaction.
Transaction type	View or select the type of fixed asset transaction that will be created if the request for quote results in a purchase.
Project	View or select the identification of the project that is related to the line.
Activity number	View or select the identification of the activity that is related to the line.
Category	View or select the category that the transaction is attached to.
Item number	The identification of the item.
Line property	View or select the line property for the transaction.
Transaction ID	View the identification of the transaction.
Quantity	View or modify the quantity of the item
Unit price	View or select the unit in which the item is purchased.
Net amount	The total line amount. This includes discounts.
Sales currency	View or select the currency in which the project is invoiced.
Unit	View or select the project unit.
Sales price	View or select the sales price per unit, calculated in the current sales currency.
Sales tax group	View or select the sales tax group code.
Item sales tax group	View or select the item sales tax group code.
Department	View or select a department. For more information, see Dimension (form).
Cost center	View or select a cost center. For more information, see Dimension (form).
Purpose	View or select a purpose. For more information, see Dimension (form).
Configuration	The item configuration that specifies if an item has specific attributes.
Size	The size of the item.
Color	The color of the item.
Site	The site where you will receive the items.
Warehouse	The warehouse in which you will store the items.
Batch number	The item batch number.
Location	The location in the warehouse.
Pallet ID	The unique identification for the pallet.
Serial number	The item serial number.

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