Use the Vendor posting profilesform to set up posting profiles to use when posting promissory notes, promissory note remittances, or invoice remittances.

• Promissory note – Use when posting promissory notes automatically when invoices are settled or when posting promissory notes manually that are entered in the Journalform ( Accounts payable> Journals> Promissory notes> Redraw promissory note journal).

• Remit promissory note – Use when posting remittances automatically or when posting remittances that are entered in the Journalform ( Accounts payable> Journals> Promissory notes> Remittance journal).

• Invoice remit – Use when posting invoice remittances automatically or when posting invoices that are entered in the Journalform ( Accounts payable> Journals> Promissory notes> Remittance journal).

1. Click Accounts payable> Setup> Posting profiles .

2. On the Overviewtab, press CTRL+N. Enter an identifier, such as PN; and then enter a description, such as Promissory note.

3. On the Setuptab, select the summary account to post promissory note amounts to in the Summary accountfield.

   • For promissory notes, this account is credited when a promissory note is posted and is debited when a remittance is posted.

   • For promissory note remittances, this account is credited when a remittance is posted and is debited when the remittance is settled.

   • For invoice remittances, this account is credited when a remittance is posted and is debited when the remittance is settled. This account offsets the vendor summary account in these transactions.

4. Select values for other account fields as appropriate.

5. Repeat steps 2 through 4 for the remaining posting profiles.

1. Click Accounts payable> Setup> Parameters .

2. Click the Ledger and sales taxtab.

3. In the Promissory notesfield, select the default posting profile to use when posting a promissory note or a redrawn promissory note.

4. In the Remit promissory notefield, select the default posting profile to use when posting a vendor bank remittance.

5. In the Invoice remitfield, select the default posting profile to use when posting an invoice remittance.

6. Select the Mixed Paymentcheck box if a message should be displayed when a payment proposal includes more than one method of payment for the same journal line.

7. Click the Number sequencestab.

8. In the Note IDrow, select a number sequence to identify promissory note payment files.

9. In the Remittance numberrow, select a number sequence to identify remittance files.

Create at least four journal names to use for promissory notes. For each promissory note journal, you can use the Promissory notetab on the corresponding journal voucher form to enter information about the promissory note. After promissory note journal lines are posted, you can see them in the Promissory note journalinquiry form, and also in the Promissory note statisticsform.

1. Click General ledger> Setup> Journals> Journal names .

2. On the Overviewtab, press CTRL+N and enter information for the journal name. For more information, see Journal names setup (form).

3. In the Journal typefield, select one of the following options:

   • Vendor draw promissory note– Use with the Journalform ( Accounts payable> Journals> Promissory notes> Draw promissory note journal).

   • Vendor redraw promissory note– Use with the Journalform ( Accounts payable> Journals> Promissory notes> Redraw promissory note journal).

   • Customer bank remittance– Use with the Journalform ( Accounts payable> Journals> Promissory notes> Remittance journal).

   • Vendor settle promissory note– Use with the Journalform ( Accounts payable> Journals> Promissory notes> Settle promissory note journal).

4. If you selected the Customer bank remittancejournal type, click the Generaltab, and in the Fees postingfield, specify how remittance fees are posted.

   • Keep fees in journal– Retain the fees in the remittance journal. You will post the fees after the payment amounts have been posted.

   • Transfer fees, keep voucher no.– Post fees using the same voucher number as the one used for the original payment. The remittance fees are transferred into the journal that is specified for the bank account for the remittance and retain the original voucher number.

   • Transfer fees, new voucher no.– Transfer the remittance fees into the fee journal that is specified for the bank account for the remittance and assign a new voucher number.

5. Repeat steps 2 through 4 to set up at least one journal name for each journal type.

Set up at least one method of payment for promissory notes. If you do business with more than one bank, set up a method of payment that corresponds to the bill of exchange remittance format required for each bank.

If you do business in more than one country/region, set up a method of payment that corresponds to the promissory note export format that is used in each country/region. For more information, see Country/region-specific features for Microsoft Dynamics AXand Vendor methods of payment (form).

1. Click Accounts payable> Setup> Payment> Methods of payment .

2. On the Overviewtab, press CTRL+N and enter an identifier, such as PN.

3. In the Periodfield, select the period that invoices in automatic payment proposals are combined in.

   • Invoice– One payment transfer is created for each invoice.

   • Date– All invoices for a vendor that have the same due date are combined.

   • Week– All invoices for a vendor that have a due date in the same week are combined.

   • Total– All invoices for a vendor are combined into one payment.

4. In the Descriptionfield, enter a name or short description for the method of payment.

5. In the Payment typefield, select Promissory note(optional).

6. In the Days of gracefield, enter, if applicable, the number of days in which your business is allowed a cash discount after the specified period.

7. In the Payment statusfield, select the payment status that is required to post a payment that is assigned this method of payment. Select Sentto indicate that the promissory note document must be printed or an export file must be created before you can post a payment that uses this method of payment.

8. (FRA) If you are setting up a method of payment for French promissory notes, click the Generaltab. In the Type of draftfield, select Promissory note.

9. Click the File formatstab.

10. Select an export format. For example, in the Export formatfield, you can select Promissory note document, which is the promissory note document format required by several countries/regions, including Spain.

    Note
    If the field list is empty, click Setupand select from the available formats.

11. (FRA) Select a remittance format.

12. Select the Automatic postingcheck box to have a promissory note drawn and posted when a purchase order invoice is posted. Clear the check box to draw promissory notes manually in a draw promissory note journal.

13. If a promissory note should be drawn automatically when a purchase order invoice is posted, you can select the Run export scriptcheck box to automatically export the promissory note information to a file. Clear the check box to create a payment file manually for each bank account.

14. Select a journal name that uses the Customer draw bill of exchangejournal type to post the payments to a draw promissory note journal.

    Note
    Be sure to select a journal name with the correct journal type. Other payment journal types are used with different methods of payment, such as checks.

15. Click the Payment attributestab and select options to include when selecting invoices using a payment proposal.

    • Select the Third-party bankcheck box to include the bank account for the vendor.

    • Select the Payment accountcheck box to include the bank account for the method of payment.

    • Select other options, if required by the export format for your bank or country/region.

    Note
    The payment attributes are used only when you select invoices by using a payment proposal.

16. Click Payment fee setupand enter payment fees for the method of payment. The payment fees that you set up in this form are used as the default entries on the Payment feetab when journal lines are created in a redraw promissory note journal, remittance journal, or settle promissory note journal. For more information, see Vendor payment fee setup (form).

17. You can click Remittance files for vendorsto show a list of generated remittance files.

18. Repeat steps 2 through 17 to set up additional methods of payment, if necessary.

If vendors charge a fee when you pay with a promissory note, you can set up payment fees, which are charges associated with the process of collecting payments from customers. Each payment fee can have multiple payment fee setup lines associated with it. Use setup lines to control how default amounts for payment fees are calculated. For example, you can create setup lines for methods of payment, payment specifications, currencies, time periods, and a percentage or amount based on day intervals, such as an interest percentage based on the length of that time a payment is overdue.

1. Click Accounts payable> Setup> Payment fee> Payment fee .

2. On the Overviewtab, press CTRL+N and enter information for the payment fee. For more information, see Vendor payment fee (form).

3. Click Payment fee setupto open the Payment fee setupform. For more information, see Vendor payment fee setup (form).

4. Click the Generaltab.

5. In the Method of paymentfield, select a method of payment to use for payment of the payment fee. The method of payment for the payment fee may be different from the method of payment for the payment that the fee is based on.

6. In the Payment specificationfield, select the payment specification to use for the method of payment.

7. Repeat steps 2 through 6 to set up additional payment fees, if necessary.

You can set up remittance fees that are charged by a bank for each remittance file that is generated. The remittance fees are posted when the remittance has been confirmed and the realized fee amounts are known. These fees are different from payment fees, which are paid to vendors and are attached to journal lines.

1. Click Bank> Common Forms> Bank Accounts Details.

2. On the Overviewtab, press CTRL+N and enter information for the bank account. For more information, see Bank accounts (form).

3. Click the Negotiable instrumenttab.

4. In the Fee journalfield, select a journal to use for the generated remittance fees.

5. In the Collection expenses fee, Discount interests fee, and Invoice remit feefields, enter the amounts charged by the bank for each type of remittance. For each type of fee, select a ledger account to post the fee expenses to.

Specify the document layout required for each bank account that you will generate printed promissory note documents for.

1. Click Bank> Common Forms> Bank Accounts Details.

2. Select a bank account, or create a new one and enter information.

3. Click Setup> Promissory note layoutand set up the layout. For more information, see Promissory note layout (form).

For each vendor that you will pay by using a promissory note, you can set up a default method of payment for promissory notes.

1. Click Accounts payable> Vendors .

2. Click the Paymenttab.

3. Select a method of payment that is set up for promissory notes.

4. Select a payment specification, if necessary.