General

Enter or view parameters in the Default values, Setup, Vendor, and Belgiumsections.

Set up the default values that appear on new purchase orders. You can change the values on individual orders as appropriate.

Updates

Enter or view parameters in the General, Packing slip, Invoice, and Invoice matchingsections. This includes rules for delivery acceptances and the updating of invoices and packing slips.

To view or edit parameters for the automatic order line updating of purchase order lines (if the purchase order header is modified), click Update order lines.

Summary update

Specify default values for summary updates, order error tolerance, and whether to allow a split delivery address on a purchase order.

To set up parameters for data collection for a summary update, click Summary update parameters, and make selections on the Purchase order, Receipts list, Packing slip, and Invoicetabs.

Organization number

Specify how the organization number should be used with vendor accounts.

Note
(ISL) This tab is available only if the configuration key for Iceland is selected.

Ledger and sales tax

Enter or view parameters in the Posting, Promissory notes, Payment proposal, Prepayment, Cash flow forecast, and Sales taxsections.

Promissory notes ES

Select values that are relevant for promissory notes in Spain.

Note
(ESP) This tab is available only if the configuration key for Spain is selected.

Credit rating

Specify the credit limit type that most of your vendors use.

Settlement

Specify various parameters about settlement, including whether settlements made in product versions earlier than Microsoft Dynamics AX 2.5 (formerly known as Axapta) can be accessed in closed transaction editing.

Prices

Specify how the total discount is calculated (if various discounts apply) and whether miscellaneous charges are added automatically to purchase orders or lines.

Cycles

Select the purchase cycles that are used in the company.

Note
(ESP) This tab is available only if the configuration key for Spain is selected.

AIF

Select the default purchase invoice register for inbound electronic purchase invoice documents.

Inventory dimensions

Select the inventory dimensions that are displayed in purchase order lines.

Request for quote

Specify default values for requests for quotes such as purchase type, expiry date information, delivery information, payment terms, and trade agreement journal.

Purchase Requisition

Select which items to make available for purchase requisitions and specify default values that appear on new purchase requisitions.

Number sequences

Define number sequences for Accounts payable.

To create or update number sequence groups, click Group.

Update order lines

Specify how purchase order lines are automatically updated when modifications are made on the purchase order header.

Summary update parameters

Set up summary update parameters for purchase orders, receipts lists, packing slips, and invoices. You can use this form to group multiple purchase documents according to relevant criteria, such as vendor account, and you can simultaneously update them.

Add ledger account categories

If you selected the Ledger account selection filtercheck box, open the Add ledger account categoriesform, in which you can specify one or more ledger account categories to add to the filter.

Only the ledger accounts that are associated with one of the categories selected here will be available to users in the Ledger accountfield on the purchase requisition line.

Note
You can select only active ledger account categories. Ledger account categories that are added to the filter but later become inactive are designated with a warning symbol.

Group

Create or update number sequence groups.

Default request for quote reply fields

Specify the default information to receive from vendors when they reply to requests for quotes. The fields that you select in the Default request for quote reply fieldsform are printed on the request for quote reply sheet that users send to vendors.

Update request for quote lines

Specify how request for quote lines are automatically updated when modifications are made on the request for quote header and the request for quote reply header.

Purchase type

Select the order type to be proposed when you create an order in the Purchase orderform.

For more information, see the field description for the Purchase typefield in Purchase orders (form).

Return action default

Select the standard return action to be proposed when you enter return item quantities in a purchase order line.

For more information about return actions, see Return action (form).

Purchase pool

Enter the purchase pool to be added automatically to a purchase order when it is created it in the Purchase orderform.

If you do not want to use the default purchase order pool, you can change it on the vendor or on a specific purchase order.

You can create purchase order pools in the Purchase pools form.

Prompt when specifying vendor and invoice account

Select this check box to display a message when you create or modify a purchase order that vendor information from the Vendors form will be copied to the purchase order. If you do not select this check box, the information will be copied and no message will be displayed.

For more information, see Prompt when specifying vendor and invoice account.

Mark purchase as voided

Select this check box if you want purchase orders to be marked as voided when a purchase order is deleted. If this check box is cleared, the purchase order is deleted.

For more information, see Mark purchase as voided.

Prompt quantity field value when posting documents

Specify that you want Microsoft Dynamics AX to recommend a value for the Quantityfield when you post a document.

The recommended values for purchase orders are as follows:

• Purchase order- All

• Receipts list- All

• Packing slip- All

• Invoice- Packing slip

If you previous posted the purchase order documents using values other than the recommended values, and you have selected this check box, you will receive a message that recommends changing the current value to the recommended value.

One-time vendor account

Select a vendor account that is used as a template for one-time vendors.

For more information, see One-time vendor account.

Purchase order prices/amount

Select this check box to print prices and amounts on purchase orders.

Tax exempt number requirement

Select the type of tax exempt number requirement that is appropriate for the company. In certain countries/regions, a tax exempt number must be specified for vendors.

Mandatory tax group

Select this check box to require that a tax group be defined for each new or modified vendor account.

Validation of payment ID

Select to use the Belgian validation of payment ID.

Note
(BEL) This field is available only if the configuration key for Belgium is selected.

Accept underdelivery

Select this check box to allow under-deliveries to be accepted as a final delivery.

For more information, see Accept under-delivery.

Accept overdelivery

Select this check box to receive more items through the packing slip update than the quantity that you ordered in the purchase line.

For more information, see Accept over-delivery.

Safety level of invoiced orders

Specify whether to allow changes to a fully invoiced purchase order.

For more information, see Safety level of invoiced orders.

Remittance file and report in payment journal

Select this check box to allow the Italian remittance file and report to be printed from the payment journal.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Post packing slip in ledger

Select this check box to post the stock value of physical stock transactions to the ledger when you update a packing slip. If you select this check box:

• Set up the packing slip account and the packing slip offset account on the Purchase ordertab of the Posting form.

• Select the Post physical inventorycheck box in the Inventory model groups form.

For more information, see Post packing slip in ledger.

Check for packing slip number used

Select how duplicate packing slip numbers per vendor should be handled.

Delete purchase order line invoiced in total

Select this check box to delete purchase order lines that are fully invoiced.

Note
If you selected the Mark purchase as voidedcheck box on the Generaltab and you select this check box, fully invoiced purchase lines are not deleted, but are marked as voided.

Delete purchase order after invoicing

Select this check box to delete the purchase order header when all the purchase order lines are deleted. For the deletion to occur, the Delete purchase order line invoiced in totalcheck box must also be selected.

Note
If the Mark purchase as voidedcheck box is selected on the Generaltab, the purchase order header is not deleted, but is marked as voided. For the header to be marked as voided, the Delete purchase order line invoiced in totalcheck box must also be selected.

Use document date for vendor

Select this check box if you want the vendor transaction and associated tax to use the document date as specified when you post the invoice.

For more information, see Use document date for vendor.

Settlement type for credit notes

Select the standard settlement type to use when you create a credit note in the Purchase orderform.

For more information, see Settlement type for credit notes.

Post to charge account in ledger

Select this check box to post to a charge account in the ledger.

Credit note as correction

Select this check box to post a credit note as a correction in the ledger. The ledger transaction is posted on the same side as an invoice, but with a negative sign (reverse entry).

This check box only indicates the default method of posting a credit note. You can change the default when updating a credit note.

Check the invoice number used

Select how duplicate invoice numbers per vendor should be handled.

Tax exempt number requirement

Select the countries/regions where a tax exempt number is required before invoices can be posted.

Use vendor invoice reference number validation

Select this check box to use vendor invoice reference number validation.

Note
(FIN) This field is available only if the configuration key for Finland is selected.

Require document date on purchase invoice

Select this check box to require that a document date must be specified on a purchase invoice. The document date must not be later than the posting date.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Use vendor name associated with tax exempt number when invoicing

If this check box is selected, the vendor name is taken from the tax exempt table when a sales invoice is printed. You can see the tax exempt information in the Tax exempt numbersform ( General ledger> Setup> Sales tax> External> Tax exempt numbers ).

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Use invoice matching for this company

Select this check box if you will set up price tolerance percentages that are used to identify discrepancies among purchase order line prices, packing slip line quantities, and invoice line prices and quantities. For more information, see Set up Accounts payable invoice matching.

This field is available only if the Invoice matchingconfiguration key is selected.

Post invoice match discrepancies

Select whether to require approval before posting an invoice that contains invoice matching discrepancies, or to display a message and allow posting.

This field is available only if Use invoice matching for this companyis selected.

Display price match icon

Select the condition in which to indicate that there is a price match discrepancy.

For example, if the tolerance is 5 percent and the purchase order unit price is 10.00, a price match icon is shown if the invoice unit price exceeds 10.50. If you select If line prices are greater than or less than allowed tolerance, an icon is also shown if the invoice unit price is less than 9.50.

This field is available only if Use invoice matching for this companyis selected.

Default values for summary update

Select a default value for summary updates when multiple sales orders should be posted simultaneously.

For more information, see Default values for summary update.

Order error tolerance

Select the type of error message to be displayed when, during a summary update of the Ordertype, orders do not match the criteria set in the Summary update parametersfield in the posting form.

For more information, see Order error tolerance.

Purchase order

Select this check box to produce one purchase order per order line delivery address when posting.

Clear this check box to use the header address in the Purchase orderform as the delivery address when posting.

Account number from organization number

Select this check box to require that the vendor account number must match the organization number.

Note
(ISL) This field is available only if the configuration key for Iceland is selected.

Validate organization number

Select this check box to specify that the organization number that is entered for vendor accounts will be validated to ensure that it is correct.

Note
(ISL) This field is available only if the configuration key for Iceland is selected.

Mandatory organization number

Select this check box to require that an organization number be defined for vendor accounts.

Note
(ISL) This field is available only if the configuration key for Iceland is selected.

Posting profile

Enter or select the short name of the default vendor posting profile. A posting profile must be specified for every update of a vendor transaction.

The default posting profile is created in the Posting profiles form.

For more information, see Vendor posting profiles (form).

Primary receipt posting

Select whether the primary receipt posting is attached to the item or to the vendor.

For more information, see Primary receipt posting.

Primary discount posting

Select whether the primary discount posting is found on the item or on the vendor when line discounts are posted.

For more information, see Primary discount posting.

Promissory notes

The posting profile for promissory notes.

Remit promissory note

The posting profile for remitting promissory notes.

Invoice remit

The posting profile for invoice remit.

Mixed Payment

Select this check box to receive a warning when a payment proposal returns more than one method of payment on the same journal line.

Sales tax on prepayment

Select this check box to deduct sales tax from payments with prepayments.

Posting profile with prepayment

Select a posting profile to indicate the summary account to which paid prepayments and the sales tax of prepayments are posted. The sales tax is calculated only if the Sales tax on prepaymentcheck box is selected. If this field is not completed, the posting profile from the vendor will be used.

Period between delivery and invoicing

Enter payment terms that correspond to the standard period between a purchase order delivery and purchase order invoicing.

For more information, see Period between delivery and invoicing.

Invoicing period

Select the value that represents the interval between the transaction date of future purchases (budget lines and open purchase orders) and the expected invoicing date from vendors. For example, if vendors usually send invoices three days after delivery, select payment terms such as Net+3 days.

Terms of payment

Select payment terms that indicate the standard time interval from the invoice date to the date the invoice payment is due.

For more information, see Terms of payment.

Settle period

Select payment terms that indicate a standard date interval between the due date and the date of payment.

For more information, see Settle period.

Settle account

Select the default liquidity account to use for vendor payments in cash flow forecasts. This account is used unless you selected a specific settle account in the Settle accountfield for the posting profile for future transactions in the Posting profiles form.

Tip
Enter the liquidity account (bank account) that you usually use to make payments to vendors. If you calculate currency requirements, enter this account as a liquidity account in the Liquidity form.

Allocation key

Select the allocation key to use to reduce the impact of the budget in the cash flow forecast, according to purchase orders.

For more information, see Allocation key.

Time of sales tax posting

Select whether sales tax is to be posted upon invoice registration or upon invoice approval.

EU sales tax for Spanish invoices

Select this check box to use the Spanish Intra-Community VAT feature.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Credit limit type

Select the type of credit limit check that is performed when a purchase order is updated.

For more information, see Credit limit type.

Automatic settlement

Select this check box to automatically settle open invoices when updating a payment or credit note.

For more information, see Automatic settlement.

Cash-discount administration

Specify whether an obtainable cash discount is regarded as a payment on account/lacking payment when an invoice is settled and a cash discount is not deducted correctly.

For more information, see Cash discount administration.

Maximum penny difference

Specify the maximum penny difference between a payment and the total of an optional number of invoices when settling your purchase invoices. If the penny difference is equal to or less than the penny difference specified in this field, the penny difference is posted automatically to the penny difference ledger account number specified in the System accountsform.

Maximum overpayment or underpayment

Enter the amount accepted for overpayment or underpayment.

For more information, see Maximum overpayment or underpayment.

Has older settlements

Select this check box to allow settlements made in product versions earlier than Microsoft Dynamics AX 2.5 (formerly known Axapta) to be referred to in closed transaction editing.

Date options for payment proposal

Select this check box to allow additional date options for the payment proposal.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Discount

Select the method to determine how the total discount is calculated if a line discount and a multiline discount are both effective for a certain purchase order line.

For more information, see Discount field in Accounts payable parameters.

Find main misc. charges

Select this check box to automatically allocate main miscellaneous charges when you create a purchase order.

If you have not defined automatic miscellaneous charges, clear this check box to increase performance.

For more information, see Find main misc. charges.

Find misc. charges for line

Select this check box to automatically allocate line miscellaneous charges set up for the ordered item when you create a purchase order line.

If you have not defined automatic miscellaneous charges, clear this check box to increase performance.

For more information, see Find misc. charges for line.

Total discount is calculated automatically

Select this check box to automatically calculate the total discount when purchase orders are posted.

Note
Any total discount information that has been manually entered will be overwritten.

Purchase cycle

If this check box is selected, only the purchase cycle actions that are selected on this tab are used. The selections can be changed for individual vendors in the Sales purchase cycleform ( Accounts payable> Common Forms> Vendor Details> Setup> Purchase cycle).

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Action

An action or document that is available during the purchase cycle.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Active

If this check box is selected, the associated document is used during the purchase cycle.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Purchase lines

Select this check box to display the selected dimension in the overview for purchase order lines. Select the dimension to work with in the Inventory dimensionslist, and then select this check box.

Journal name

Select the default invoice register for inbound electronic purchase invoice documents.

Price/Discount agreement

Select the default journal name for inbound electronic price/discount agreement documents.

Purchase type

Select which purchase type that users typically create requests for quotes for; Purchase orderor Blanket order

Note
You cannot select the Purchase Requisition. This type is selected automatically if the request for quote is created from a purchase requisition.

Days offset

The default days offset for the expiry date. The number of days entered in this field is added to the system date and results in the default expiry date for the requests for quotes.

Working days

Select this check box to use working days from the company calendar instead of all calendar days when calculating the expiry date for requests for quotes.

Mode of delivery

Select a default mode of delivery for requests for quotes.

Delivery terms

Select default delivery terms for requests for quotes.

Terms of payment

Select default terms of payment for requests for quotes.

Default trade agreement journal

Select a default trade agreement journal for request for quote trade agreements.

Purchase requisition catalog

Select which items to make available for selection when users are entering purchase requisitions.

• Catalog– Users can select from a catalog that contains only items that are relevant for purchase requisitions.

• All items– Users can select from all items.

• Non stopped items– Users can select only items that have not been blocked for purchase.

Product group

If you selected Catalogin the Purchase requisition catalogfield, select the product catalog to use for purchase requisitions.

The items in the selected product catalog will be available for selection in the Purchase requisitionsform.

Category node

Select the category catalog that includes the non-catalog items that are available for selection when users are entering purchase requisitions.

Non-catalog items are not included in product catalogs because they are used immediately and not stocked, such as office supplies (unless your company sells office supplies).

The items in the selected category catalog will be available for selection in the Purchase requisitionsform.

Lock multiples

Select this check box to lock the multiples (the default quantity of items in the purchase package) that have been defined for items when users are entering purchase requisitions.

• If this check box is selected, users can enter a quantity other than the default quantity, but a message displays and the value is rounded up to the nearest default multiple.

• If this check box is cleared, users can enter a quantity other than the default quantity, but a message is displayed and users can round the quantity up to conform to the default value.

Lock max. order quantity

Select this check box to lock the minimum quantity that can be ordered for an item when creating purchase requisitions.

• If this check box is selected, users cannot overwrite the minimum quantity that has been defined for the item. The quantity is automatically reset to the required minimum quantity.

• If this check box is cleared, users can overwrite the minimum quantity, but a message is displayed to inform users if the specified quantity is less than the required minimum quantity.

Lock min. order quantity

Select this check box to lock the maximum quantity that can be ordered for an item when creating purchase requisitions.

• If this check box is selected, users cannot overwrite the maximum quantity that has been defined for the item. The quantity is automatically reset to the maximum quantity.

• If this check box is cleared, users can overwrite the maximum quantity, but a message is displayed if the specified quantity is greater than the maximum quantity allowed.

Business justification

Select this check box to require users to enter a business justification on the purchase requisition header.

Unit price

Select this check box to require that the unit price must be specified on the purchase requisition line.

Vendor

Select this check box to require that the vendor information must be specified on the purchase requisition line.

Auto create purchase order

Specify how to automatically create purchase orders from purchase requisitions:

• No– All purchase orders are created manually.

• All– All purchase orders are created automatically.

• General purchase– Only purchase orders with a type of General purchaseare created automatically.

Ledger account selection filter

Select this check box to allow users to filter purchase requisitions by ledger account, and then click the Add ledger account categoriesbutton to add one or more ledger account categories to the filter.

Only the ledger accounts that are associated with one of the categories that you select in the Add ledger account categoriesform will be available for users in the Ledger accountfield on the purchase requisition line.

Reference

View a reference key for which a number sequence can be selected.

Number sequence code

Select a number sequence associated with the reference.

You can define number sequence codes in the Number sequences form.

Sales tax book section

Select the sales tax book section that stores the transactions of the reference key.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Follow

Select this check box if you want the selected reference to follow the number sequence specified for another reference.

For more information, see NumberSequenceReference_AllowSameAs_More.

Reference that may be followed

If the Followcheck box is selected, this field contains the reference key from which number sequences are copied.