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Use this form to enter and post payments that you receive from customers.

Some buttons in the form are not available when a journal has been submitted for workflow journal approval. When the journal is approved, the options in the menu are available and the other controls and fields in the form are not. You can view, edit, or process payments for a journal that has been approved. If you edit an approved journal, the workflow status is reset, the options in the menu are not available, and the other controls and fields are available. When the changes have been made, the journal must be resubmitted for approval.

Tasks that use this form

Navigating the form

The following links and tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview tab

Create and view the journal lines for payments from customers in the journal that you selected.

General tab

Enter and view more information about the payment line that is selected on the tab.

Dimension tab

Enter or view dimension values for the payment line that is selected on the tab.

Enter or view information about the payment that is related to the selected payment line.

Enter or view information about the payment fee that is related to the selected journal line.

Enter or view information about the bank to which the payment is made.

View the history of the payment transaction line.

Buttons

Button

Description

Open the form, where you can settle the payment that is selected on the tab.

Click or . The function that you select is carried out on the lines that are selected on the tab.

To post vouchers without errors and transfer vouchers with errors to a new journal, click .

Otherwise, click . If an error exists, no vouchers are posted, and you receive an error message.

Click or . The function that you select is carried out on the lines that are selected on the tab.

The validation verifies that the journal lines that are selected are ready for posting.

Change the approval status of the selected journal line.

View (and edit before posting, if necessary) the expected sales tax transaction that is related to the journal line that is selected on the tab.

Retrieve the lines of a period journal.

Open a menu with the following items:

  • – Settle the payment line that is selected on the tab against one of the open customer invoices.

  • – For the selected lines, generate a payment to the appropriate bank account.

  • – Create a deposit slip when the journal has been posted.

  • – Create new journal texts (transaction texts for the journal).

  • – Delete all lines in the journal.

  • – Import customer payments into the journal.

  • – Enter a date for the import of domiciliation records.

Edit the payment status of the selected payment line:

  • – The status of the line at the start of the process.

  • – Select when the payment or check is generated.

  • – Select when the bank informs you that it has received a file (if the bank has agreed to inform you about this).

  • – Select when the payment is approved.

  • – Select to use the check number for the payment again. For instance, if the check was damaged while printing, you can use the same check number to print on a new check.

    Note Note

    (USA) This option appears only if the configuration key for the United States is selected, and you selected the check box in the form.


  • – Select when the payment is rejected.

Note Note

(NOR) Three additional statuses also are available if the configuration key for Norway is selected.


Create or edit payment proposals:

  • – Run a batch job to retrieve open and approved customer invoice lines that are due for payment, that can yield a cash discount, or that fulfill both of these criteria.

  • – Edit the payment proposal lines that were created in the batch job, print reports of the proposals, and transfer the lines to the payment journal.

Make various inquiries that depend on the posting status of the selected journal line.

For example, before you post the line, click to view the balances of each bank account. After posting, click to view the resulting transactions.

Print reports that are relevant to the journal lines, and print pro forma invoices for prepayments.

Fields

Field

Description

( )

The balance for the journal.

( )

The balance for the selected journal line.

( )

The total debit amount for the journal.

( )

The debit amount for the selected journal line.

( )

The total credit amount for the journal.

( )

The credit amount for the selected journal line.

View or enter the posting date. The system date (today's date) is suggested, but you can select another date as appropriate. When the date on a line has been changed, this date is suggested when a new line is created.

Select the company that is associated with the customer for this transaction. If you are using centralized payments, the company that you select here is considered the payment company. For more information, see About centralized customer payments.

Enter or view the account number for the account type that is selected in the field.

You can find the account by entering the search name for the account in this field. The search name for customers is defined in the form.

Enter or select the invoice number that is related to the payment. For example, if you received a payment receipt from your bank, enter the invoice number. Information about the customer is displayed.

Note Note

If multiple invoices are related to the payment, use the form ( > ) to select the invoices, instead.


If an asterisk (*) is displayed, multiple invoices or transactions other than invoices are assigned to the payment.

Enter descriptive text about the transaction. When you specify an offset account, the same transaction text is used on the offset transaction, unless offset transaction text is specified. Alternatively, enter the code for the standard journal text that is created in the form.

Enter a debit amount in the currency that is selected for the journal line.

Enter a credit amount in the currency that is selected for the journal line. Customer payment amounts are typically (but not always) entered in this field.

Select this check box to indicate that the amount is to be deposited by a deposit slip.

For more information, see Create a deposit slip.

Select the account type for the offset transaction to the customer payment. This is typically the account type for customer payment journal lines.

Enter or view the account number for the offset account type that is selected in the drop-down list.

Enter the payment status of the payment line.

  • – The status of the line at the start of the process.

  • – Select when the payment or check is generated.

  • – Select when the bank informs you that it has received a file (if the bank has agreed to inform you about this).

  • – Select when the payment is approved.

  • – Select to use the check number for the payment again. For instance, if the check was damaged while printing, you can use the same check number to print on a new check.

    Note Note

    (USA) This option appears only if the configuration key for the United States is selected, and you selected the check box in the form.


  • – Select when the payment is rejected.

Note Note

(NOR) Three additional statuses also are available if the configuration key for Norway is selected.


The voucher number for the transaction.

Voucher series are set up in the form. If the check box is selected and no user changes are allowed (the and fields are cleared), this field is skipped if you tabulate through the fields on the form.

The voucher series is attached to the journal name in the field in the form.

The currency of the payment line. If the payment is in a foreign currency, you must specify the currency in this field.

This field receives a default currency according to the following priorities:

  1. The value in the field in the account of the account type that is selected on the line. The value is usually taken from a ledger, customer, or vendor account.

  2. The field that is selected in the journal that contains the journal lines. The default value on the journal is copied from the journal template that the journal is based on, but you can change this value.

  3. The field in the form ( > ).

Note Note

In the field in the form, you can set up validation rules for the use of currencies in a ledger account.


The currency exchange rate that applies to the transaction. The currency rate that is expressed here is the rate that is set up in the form, but it is possible to change this rate, if necessary.

The exchange rate is expressed as the number of units of the foreign (non-company) currency that is indicated in the field on the tab in the form ( > > ).

The payment method used on the selected payment line.

Select or edit the payment specification, if any, of the method of payment that applies to the selected payment line.

The reference for a specific payment.

Note Note

When using a deposit slip, a payment reference must be entered.


The settlement type of the payment transaction.

You can use open transaction editing to settle previously posted invoices. For more information, see Open customer transaction editing (form).

When you record a customer payment and specify in the form, the transaction is posted to the selected customer account. At the same time, a transaction is made automatically in the customer summary account in the general ledger. For more information, see Customer posting profile (form).

Enter the number or name of the document that is the basis for the payment transaction (optional).

Enter or view the date of the document, such as a sales invoice, that is the basis for the payment transaction. The document date is used to determine the payment due date and the cash discount date.

Select this check box to mark the transaction as a transfer. You can use the transaction type name that is added to the payment transaction to identify the transaction later.

The identifier for the company. This abbreviation also serves as an extension on transactions that are posted between companies in intercompany accounting.

View or select the account type of the journal line. In the customer payment journal lines, the default value for this field is .

Enter or view the sales tax group for the transaction. The default value is taken from the sales tax group that is attached to the customer that is entered on the payment line.

For more information, see Sales tax groupsand Sales tax groups (form).

The item sales tax group that is specified for each journal line.

For more information, see Item sales tax groupsand Item sales tax groups (form).

Note Note

If the check box in the form is selected for the ledger account in the field on the journal line, this field does not have a default value, but you can enter a value manually if appropriate.


If this check box is selected, the sales tax direction for the selected journal line is controlled by the setup of the field in the form for the ledger account that is selected in the field on the journal line.

Example

If customer payments are recorded on a voucher together with a fee from the bank, the sales tax direction on the sales tax posting of the fee is determined to be outgoing ( ), because a customer account is part of the voucher posting. If the field is selected on the line with the fee, however, the sales tax direction is instead taken from the chart of accounts. The sales tax direction changes to if the sales tax direction on the ledger account is set to .

Tip Tip

To view the sales tax direction for the journal line, click .


Enter the identifier for the company where the current transaction is to be offset.

If text other than the text entered in the transaction text field should be used, enter it here.

This check box is selected if the currency code is included in triangulation. The default setting comes from the selected currency, but this setting can be changed if appropriate.

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note Note

You can clear this field to remove the hold.


( )

Select the dimension value that is attached to the transaction. If there is a default value, it is derived as follows:

  1. The value in the relevant dimension field in the field group in the form (the journal header).

  2. The dimension value that is associated with the account type and account for ledger accounts, customer accounts, and vendor accounts.

Note Note

The dimension values that can be posted for the transaction may be restricted by the controls that are set for dimensions (dimension sets, dimension set hierarchies, dimension set rules, or mandatory dimensions). For more information, see Dimensionsand Dimension sets and dimension set hierarchies.


( )

Select the dimension value that is attached to the transaction. If there is a default value, it is derived as follows:

  1. The value in the relevant dimension field in the field group in the form (the journal header).

  2. The dimension value that is associated with the account type and account for ledger accounts, customer accounts, and vendor accounts.

Note Note

The dimension values that can be posted for the transaction may be restricted by the controls that are set for dimensions (dimension sets, dimension set hierarchies, dimension set rules, or mandatory dimensions). For more information, see Dimensionsand Dimension sets and dimension set hierarchies.


( )

Select the dimension value that is attached to the transaction. If there is a default value, it is derived as follows:

  1. The value in the relevant dimension field in the field group in the form (the journal header).

  2. The dimension value that is associated with the account type and account for ledger accounts, customer accounts, and vendor accounts.

Note Note

The dimension values that can be posted for the transaction may be restricted by the controls that are set for dimensions (dimension sets, dimension set hierarchies, dimension set rules, or mandatory dimensions). For more information, see Dimensionsand Dimension sets and dimension set hierarchies.


( )

Select the dimension value that applies to the transaction in the company that is selected in the lookup field. You enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

( )

Select the dimension value that applies to the transaction in the company that is selected in the lookup field. You enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

( )

Select the dimension value that applies to the transaction in the company that is selected in the lookup field. You enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

Select this check box to specify that the payment is a prepayment.

For more information, see Post prepayments to prepayment accounts.

Enter the payment identification of the payment line.

If the payment proposal was used to create the line, the payment identification from the invoice or credit note is suggested, but the identification can be changed.

Enter text that is used to describe the payment in a generated file for electronic payments.

The due date for the invoice that is calculated on the basis of the selection in the field. This date can be changed if, appropriate.

Note Note

The calculation is not possible if the payment is not associated with an invoice.


The posting profile for the transaction that is defaulted from the setup for the selected account type. A posting profile must be specified in connection with every update of, for example, a vendor, customer, or fixed assets transaction.

The identification of the fee.

The amount of the fee (absolute value).

The currency code for the fee.

The sales tax group for the fee.

The item sales tax group for the fee.

The type of account (such as vendor, customer, or ledger) that the fee transaction is applied to.

Enter the account number for the fee transaction. The selection is limited by the account type.

Enter the bank transaction type that is used for the payment.

The deposit slip number for the posted payment line, if is selected.

Select or view the bank account that is receiving the payment.

The field is editable if the payment status is not or .

If the transaction is an intercompany accounting transaction, view the other company in which the transaction is also posted.

The voucher number in the intercompany accounting company for the transaction that is related to the posted journal line transaction.

The date for loading the journal, if the journal was imported.