Overview tab

Create and view the journal lines for payments from customers in the journal that you selected.

General tab

Enter and view more information about the payment line that is selected on the Overviewtab.

Dimension tab

Enter or view dimension values for the payment line that is selected on the Overviewtab.

Payment

Enter or view information about the payment that is related to the selected payment line.

Payment fee

Enter or view information about the payment fee that is related to the selected journal line.

Bank

Enter or view information about the bank to which the payment is made.

History

View the history of the payment transaction line.

Edit customer payments

Open the Edit customer paymentsform, where you can settle the payment that is selected on the Overviewtab.

Post

Click Post and transferor Post. The function that you select is carried out on the lines that are selected on the Overviewtab.

To post vouchers without errors and transfer vouchers with errors to a new journal, click Post and transfer.

Otherwise, click Post. If an error exists, no vouchers are posted, and you receive an error message.

Validate

Click Validateor Validate voucher only. The function that you select is carried out on the lines that are selected on the Overviewtab.

The validation verifies that the journal lines that are selected are ready for posting.

Approval

Change the approval status of the selected journal line.

Sales tax

View (and edit before posting, if necessary) the expected sales tax transaction that is related to the journal line that is selected on the Overviewtab.

Period journal

Retrieve the lines of a period journal.

Functions

Open a menu with the following items:

• Settlement– Settle the payment line that is selected on the Overviewtab against one of the open customer invoices.

• Generate payments– For the selected lines, generate a payment to the appropriate bank account.

• Deposit slip– Create a deposit slip when the journal has been posted.

• Journal texts– Create new journal texts (transaction texts for the journal).

• Delete journal lines– Delete all lines in the journal.

• Import payments– Import customer payments into the journal.

• Execution date– Enter a date for the import of domiciliation records.

Payment status

Edit the payment status of the selected payment line:

• None– The status of the line at the start of the process.

• Sent– Select when the payment or check is generated.

• Received– Select when the bank informs you that it has received a file (if the bank has agreed to inform you about this).

• Approved– Select when the payment is approved.

• Reuse– Select to use the check number for the payment again. For instance, if the check was damaged while printing, you can use the same check number to print on a new check.

  Note
  (USA) This option appears only if the configuration key for the United States is selected, and you selected the Allow check reusecheck box in the Bank parametersform.

• Rejected– Select when the payment is rejected.

Note
(NOR) Three additional statuses also are available if the configuration key for Norway is selected.

Payment proposal

Create or edit payment proposals:

• Create payment proposal– Run a batch job to retrieve open and approved customer invoice lines that are due for payment, that can yield a cash discount, or that fulfill both of these criteria.

• Edit payment proposal– Edit the payment proposal lines that were created in the batch job, print reports of the proposals, and transfer the lines to the payment journal.

Inquiries

Make various inquiries that depend on the posting status of the selected journal line.

For example, before you post the line, click Balance controlto view the balances of each bank account. After posting, click Voucherto view the resulting transactions.

Print

Print reports that are relevant to the journal lines, and print pro forma invoices for prepayments.

( Balance )

Journal

The balance for the journal.

( Balance )

Per voucher

The balance for the selected journal line.

( Total debit )

Journal

The total debit amount for the journal.

( Total debit )

Per voucher

The debit amount for the selected journal line.

( Total credit )

Journal

The total credit amount for the journal.

( Total credit )

Per voucher

The credit amount for the selected journal line.

Date

View or enter the posting date. The system date (today's date) is suggested, but you can select another date as appropriate. When the date on a line has been changed, this date is suggested when a new line is created.

Company accounts

Select the company that is associated with the customer for this transaction. If you are using centralized payments, the company that you select here is considered the payment company. For more information, see About centralized customer payments.

Account

Enter or view the account number for the account type that is selected in the Account typefield.

You can find the account by entering the search name for the account in this field. The search name for customers is defined in the Customers form.

Invoice

Enter or select the invoice number that is related to the payment. For example, if you received a payment receipt from your bank, enter the invoice number. Information about the customer is displayed.

Note
If multiple invoices are related to the payment, use the Open transaction editingform ( Functions> Settlement) to select the invoices, instead.

If an asterisk (*) is displayed, multiple invoices or transactions other than invoices are assigned to the payment.

Transaction text

Enter descriptive text about the transaction. When you specify an offset account, the same transaction text is used on the offset transaction, unless offset transaction text is specified. Alternatively, enter the code for the standard journal text that is created in the Journal texts form.

Debit

Enter a debit amount in the currency that is selected for the journal line.

Credit

Enter a credit amount in the currency that is selected for the journal line. Customer payment amounts are typically (but not always) entered in this field.

Use a deposit slip

Select this check box to indicate that the amount is to be deposited by a deposit slip.

For more information, see Create a deposit slip.

Offset account type

Select the account type for the offset transaction to the customer payment. This is typically the Bankaccount type for customer payment journal lines.

Offset account

Enter or view the account number for the offset account type that is selected in the Offset account typedrop-down list.

Payment status

Enter the payment status of the payment line.

• None– The status of the line at the start of the process.

• Sent– Select when the payment or check is generated.

• Received– Select when the bank informs you that it has received a file (if the bank has agreed to inform you about this).

• Approved– Select when the payment is approved.

• Reuse– Select to use the check number for the payment again. For instance, if the check was damaged while printing, you can use the same check number to print on a new check.

  Note
  (USA) This option appears only if the configuration key for the United States is selected, and you selected the Allow check reusecheck box in the Bank parametersform.

• Rejected– Select when the payment is rejected.

Note
(NOR) Three additional statuses also are available if the configuration key for Norway is selected.

Voucher

The voucher number for the transaction.

Voucher series are set up in the Number sequences form. If the Continuouscheck box is selected and no user changes are allowed (the To a lower numberand To a higher numberfields are cleared), this field is skipped if you tabulate through the fields on the form.

The voucher series is attached to the journal name in the Voucher seriesfield in the Journal names form.

Currency

The currency of the payment line. If the payment is in a foreign currency, you must specify the currency in this field.

This field receives a default currency according to the following priorities:

1. The value in the Currencyfield in the account of the account type that is selected on the line. The value is usually taken from a ledger, customer, or vendor account.

2. The Currencyfield that is selected in the journal that contains the journal lines. The default value on the journal is copied from the journal template that the journal is based on, but you can change this value.

3. The Currencyfield in the Company informationform ( Basic> Setup).

Note
In the Validate currency codefield in the Chart of accounts form, you can set up validation rules for the use of currencies in a ledger account.

Exchange rate

The currency exchange rate that applies to the transaction. The currency rate that is expressed here is the rate that is set up in the Exchange rates form, but it is possible to change this rate, if necessary.

The exchange rate is expressed as the number of units of the foreign (non-company) currency that is indicated in the Express exchange ratefield on the Ledgertab in the General ledger parametersform ( General ledger> Setup> Parameters ).

Method of payment

The payment method used on the selected payment line.

Payment specification

Select or edit the payment specification, if any, of the method of payment that applies to the selected payment line.

Payment reference

The reference for a specific payment.

Note
When using a deposit slip, a payment reference must be entered.

Settlement type

The settlement type of the payment transaction.

You can use open transaction editing to settle previously posted invoices. For more information, see Open customer transaction editing (form).

When you record a customer payment and specify Customerin the Account typeform, the transaction is posted to the selected customer account. At the same time, a transaction is made automatically in the customer summary account in the general ledger. For more information, see Customer posting profile (form).

Document

Enter the number or name of the document that is the basis for the payment transaction (optional).

Document date

Enter or view the date of the document, such as a sales invoice, that is the basis for the payment transaction. The document date is used to determine the payment due date and the cash discount date.

Transferred

Select this check box to mark the transaction as a transfer. You can use the transaction type name that is added to the payment transaction to identify the transaction later.

Company accounts

The identifier for the company. This abbreviation also serves as an extension on transactions that are posted between companies in intercompany accounting.

Account type

View or select the account type of the journal line. In the customer payment journal lines, the default value for this field is Customer.

Sales tax group

Enter or view the sales tax group for the transaction. The default value is taken from the sales tax group that is attached to the customer that is entered on the payment line.

For more information, see Sales tax groupsand Sales tax groups (form).

Item sales tax group

The item sales tax group that is specified for each journal line.

For more information, see Item sales tax groupsand Item sales tax groups (form).

Note
If the Exemptcheck box in the Chart of accounts form is selected for the ledger account in the Accountfield on the journal line, this field does not have a default value, but you can enter a value manually if appropriate.

Sales tax direction

If this check box is selected, the sales tax direction for the selected journal line is controlled by the setup of the Sales tax directionfield in the Chart of accounts form for the ledger account that is selected in the Accountfield on the journal line.

Example

If customer payments are recorded on a voucher together with a fee from the bank, the sales tax direction on the sales tax posting of the fee is determined to be outgoing ( Sales tax payable), because a customer account is part of the voucher posting. If the Sales tax directionfield is selected on the line with the fee, however, the sales tax direction is instead taken from the chart of accounts. The sales tax direction changes to Sales tax receivableif the sales tax direction on the ledger account is set to Purchase.

Tip
To view the sales tax direction for the journal line, click Sales tax.

Offset company accounts

Enter the identifier for the company where the current transaction is to be offset.

Offset-transaction text

If text other than the text entered in the transaction text field should be used, enter it here.

Triangulation

This check box is selected if the currency code is included in triangulation. The default setting comes from the selected currency, but this setting can be changed if appropriate.

Release date

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note
You can clear this field to remove the hold.

( Dimensions )

Department

Select the dimension value that is attached to the transaction. If there is a default value, it is derived as follows:

1. The value in the relevant dimension field in the Dimensionsfield group in the Journalform (the journal header).

2. The dimension value that is associated with the account type and account for ledger accounts, customer accounts, and vendor accounts.

Note
The dimension values that can be posted for the transaction may be restricted by the controls that are set for dimensions (dimension sets, dimension set hierarchies, dimension set rules, or mandatory dimensions). For more information, see Dimensionsand Dimension sets and dimension set hierarchies.

( Dimensions )

Cost center

Select the dimension value that is attached to the transaction. If there is a default value, it is derived as follows:

1. The value in the relevant dimension field in the Dimensionsfield group in the Journalform (the journal header).

2. The dimension value that is associated with the account type and account for ledger accounts, customer accounts, and vendor accounts.

Note
The dimension values that can be posted for the transaction may be restricted by the controls that are set for dimensions (dimension sets, dimension set hierarchies, dimension set rules, or mandatory dimensions). For more information, see Dimensionsand Dimension sets and dimension set hierarchies.

( Dimensions )

Purpose

Select the dimension value that is attached to the transaction. If there is a default value, it is derived as follows:

1. The value in the relevant dimension field in the Dimensionsfield group in the Journalform (the journal header).

2. The dimension value that is associated with the account type and account for ledger accounts, customer accounts, and vendor accounts.

Note
The dimension values that can be posted for the transaction may be restricted by the controls that are set for dimensions (dimension sets, dimension set hierarchies, dimension set rules, or mandatory dimensions). For more information, see Dimensionsand Dimension sets and dimension set hierarchies.

( Intercompany dimensions )

Department

Select the dimension value that applies to the transaction in the company that is selected in the Offset company accountslookup field. You enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

( Intercompany dimensions )

Cost center

Select the dimension value that applies to the transaction in the company that is selected in the Offset company accountslookup field. You enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

( Intercompany dimensions )

Purpose

Select the dimension value that applies to the transaction in the company that is selected in the Offset company accountslookup field. You enter an offset company if your company uses intercompany accounting and the journal line is an intercompany transaction.

Prepayment

Select this check box to specify that the payment is a prepayment.

For more information, see Post prepayments to prepayment accounts.

Payment ID

Enter the payment identification of the payment line.

If the payment proposal was used to create the line, the payment identification from the invoice or credit note is suggested, but the identification can be changed.

Note

Enter text that is used to describe the payment in a generated file for electronic payments.

Due date

The due date for the invoice that is calculated on the basis of the selection in the Terms of paymentfield. This date can be changed if, appropriate.

Note
The calculation is not possible if the payment is not associated with an invoice.

Posting profile

The posting profile for the transaction that is defaulted from the setup for the selected account type. A posting profile must be specified in connection with every update of, for example, a vendor, customer, or fixed assets transaction.

Fee ID

The identification of the fee.

Fee amount

The amount of the fee (absolute value).

Currency

The currency code for the fee.

Sales tax group

The sales tax group for the fee.

Item sales tax group

The item sales tax group for the fee.

Account type

The type of account (such as vendor, customer, or ledger) that the fee transaction is applied to.

Account

Enter the account number for the fee transaction. The selection is limited by the account type.

Bank transaction type

Enter the bank transaction type that is used for the payment.

Deposit slip

The deposit slip number for the posted payment line, if Use a deposit slipis selected.

Account identification

Select or view the bank account that is receiving the payment.

The field is editable if the payment status is not Sentor Approved.

Foreign company accounts

If the transaction is an intercompany accounting transaction, view the other company in which the transaction is also posted.

Foreign voucher

The voucher number in the intercompany accounting company for the transaction that is related to the posted journal line transaction.

Date of import

The date for loading the journal, if the journal was imported.