Set up the following sections:

    • If you plan to use payment journals, you must first set up payment journals under finance ( > > > ).

    • If you plan to run exchange rate adjustments, you must set up the currency codes ( > > ).

  • In the section, set up bank accounts to use with methods of payment.

Main setup forms for Accounts payable

Use the following forms to set up the basic functionality of Accounts payable for each company. The forms are listed in the recommended order of setup.

To make the setup process simpler, you can create company or user templates from the first records that are created. A template typically includes entries in a large number of fields that reflect the features that the company wants to implement for a particular type of vendor.

  1. Define the terms of payment that you assign to sales orders, purchase orders, customers, and vendors, and that determine invoice due dates, in the form.

    For complete guidelines, see Terms of payment (form).

  2. Create and maintain information about how the company pays its vendors in the form.

    For complete guidelines, see Vendor methods of payment (form).

  3. Create and maintain groups of vendors that share key parameters for posting, settlement and payment, reporting, and forecasting in the form.

    For complete guidelines, see Vendor groups (form).

  4. Set up the way in which vendor transactions are posted to the general ledger in the form.

    For complete guidelines, see Vendor posting profiles (form).

  5. Set up default settings that are applied if a more specific setting is not specified, parameters for various kinds of functionality, and various number sequences for Accounts payable in the form.

    You can enable or disable functionality by selecting or clearing check boxes; select from system options in drop-down lists (characterized by a downward-pointing arrow); and select from options that are particular to your company in lookup fields (characterized by a small, curved, downward-pointing arrow). If the lookup fields have no options, you need to set up the options for your company: With your cursor in the field, right-click, select Go to the Main Table Form, and create the values that are agreed on for your company in the form that you have opened.

    For complete guidelines, see Accounts payable parameters (form).

  6. Define the format of various documents that are related to vendors, and that are used within the company to keep track of receipts from vendors and to enter reasons for the flow of payments to vendors, in the form.

    For complete guidelines, see Purchase form setup (form).

  7. Create and maintain vendor accounts, including the tax authorities to whom your company reports sales taxes, in the form.

    For complete guidelines, see Vendors (form).

Optional setup forms for Accounts payable

The setup of Accounts payable includes a number of other steps beyond the basic functionality.

The additional setup forms are organized by functionality.


  • Set up workflow configurations for journal approvals and purchase requisitions in the form.

    For complete guidelines, see Workflow configuration (form).


  • Set up reason codes in the form to manage financial reason codes.

    For complete guidelines, see Reasons (form).


Miscellaneous charges

Supplementary items

External item description



Purchase orders (purchase order pools and return actions)



(USA) Tax 1099

  • Verify and update, according to the latest IRS requirements, the minimum amounts that must be reported to the IRS in the form.

    For complete guidelines, see 1099 fields (form).

Optional setup

Inventory management

  • Set up warehouses in the form ( > > > ).

    For complete guidelines, see Warehouses (form).


General ledger