Overview

Enter or view the journal lines.

General

View or modify additional information about the selected journal line.

Dimension

Enter or view dimension values for the selected journal line.

Cash order

Enter or view information about the cash order related to the selected journal.

Note
This tab is available only through the Bank module.

Officials

View information about the employee responsible for the cash transaction in the selected journal line.

Note
This tab is available only through the Bank module.

Payment

Enter or view payment information for the selected cash journal.

Note
This tab is available only through the Bank module.

Payment fee

Enter or view payment fee information for the selected journal line.

Note
This tab is available only through the Bank module.

History

View the history of the selected journal.

Project

Enter or view project information for the selected cash journal.

Note
This tab is available only through the Bank module.

Depreciation

Open the Depreciationform to create depreciation transactions for the selected journal line.

Note
This button is available only through the FA Budget journal in the Fixed assets module.

Putting into operation

Open the Putting into operationform to create acquisition transactions for the selected journal line.

Note
This button is available only through the FA Budget journal in the Fixed assets module.

Group operations

Open a menu with the following items:

• Depreciation– Generate depreciation transactions for fixed assets.

• Group depreciation– Generate depreciation transactions for fixed assets depreciated using the tax non-linear group method.

• Putting into operation– Generate acquisition transactions for fixed assets.

• Currency revaluate– Generate currency revaluation transactions for fixed assets.

• Cost revaluation– Generate cost revaluation transactions for fixed assets.

• Depreciation Revaluation– Generate depreciation transactions for fixed assets.

• Major repairs– Generate major repairs transactions for fixed assets.

• Writing-off– Generate write-off transactions.

• Leaving (sale)– Generate leaving sale transactions for fixed assets.

• Leaving (dismantlement)– Generate leaving dismantlement transactions for fixed assets.

• Partial take-down– Generate partial disposal transactions for fixed assets.

• Lending– Generate lease transactions for fixed assets.

• Return from lease– Generate transactions for fixed assets returned from lease.

• Issue– Generate transactions for fixed assets issued to another company.

• Receipt– Generate transactions for fixed assets received from another company.

• Depreciation reversal– Generate depreciation reversal transactions for fixed assets.

• Writing off reversal– Generate write-off reversal transactions for all deferrals.

• Disposal– Generate disposal transactions for all deferrals.

Note
The Writing-off reversaland Disposaloptions are available only in the General ledger module. This button is available through the General ledger module or through the FA journal in the Fixed assets module.

Post

Open a menu with the following items:

• Post– Post the journal.

• Post and transfer– Post the journal without errors and transfer lines with errors to a new journal.

• Transfer Budgets– Post the budget transactions.

• Transfer and update budgets– Post the budget transactions and update them in the ledger budget.

Note
The Transfer Budgetsand Transfer and update budgetsoptions are available only through the FA Budget journal in the Fixed assets module.

Validate

Open a menu with Validateand Validate voucher onlymenu items to validate that the journal lines are ready for posting.

Approval

Select the status of the selected journal line from the following options:

• Report as ready

• Approve

• Reject

Note
This button is available through the General ledger module or through the FA journal in the Fixed assets module.

Documents approval

Open a menu with the following items:

• Confirm– Change approval status from Noneto Confirmed.

• Approve– Change approval status from Noneor Confirmedto Approved.

• Reject– Change approval status to Rejected.

• Reset status– Reset the cash document to its previous status. Upon resetting, the approval status changes from Approvedto Confirmedand from Confirmedto None.

Note
The Confirm, Reject, and Reset statusoptions are active only when the Use confirm statusattribute is selected in the Bank parametersform. This button is available only through the Bank module.

Sales tax

Open the Temporary sales tax transactionsform to view the sales tax transaction for the selected journal line.

Note
This button is not available through the FA Budget journal in the Fixed assets module.

Period journal

Open a menu with the following items:

• Retrieve journal– Import a periodic journal into the current journal.

• Save journal– Save the journal as a periodic journal.

Note
This button is available through the Bank module or through the FA journal in the Fixed assets module.

Functions

Open a menu with the following items:

• Deposit slip– Print a deposit slip.

• Settlement– Mark transactions for settlement.

• Transactions– Open the Cash transactionform to view the cash transactions for the selected journal line.

• Journal texts– Open the Ledger journaltexts form to create transaction texts for the journal.

• Load ledger transactions– Open the Load ledger transactionsform to load ledger transactions into the journal.

• Select bridged transactions– Open the Select bridged transactionsform to view and manage the transactions that are posted in bridged accounts.

• Exchange rate calculation– Open the Exchange rate calculationform to calculate the exchange rate for each journal line.

• Cancel cash due announcement– Cancel the cash due announcement.

• Delete journal lines– Delete all lines in the journal.

• Show invisible– Show all hidden lines in the journal.

• Edit line– Edit the line details for the journal.

Note
The Delete journal linesoption is available only through the General ledger module or through the FA journal in the Fixed assets module. The Edit lineoption is available only through the General ledger module.

Inquiries

Open a menu with the following menu items:

• Voucher– Open the Voucher transactionsform to view the ledger voucher transactions for the selected transaction.

• View marked transactions– View transactions marked for settlement.

• Cash balance– Open the Cash balanceform to view the balance in the cash account.

• Balance control– Open the Balance controlform to view the balance and other relevant information about the company bank account.

• Payment control– Open the Payment controlform to view the list of payments.

• Sales tax totals– Open the Sales tax totalsform to view the total sales tax for the journal.

Note
This button is not available through the FA Budget journal in the Fixed assets module.

Print (b)

Open a menu with the following menu items:

• Print journal– Print the transactions entered in the current journal.

• Cash order– Open the Cash orderform to print a cash slip.

Note
This option is activated for documents with the status Approved, Confirmed, or Rejected.

• Balances– Open the Balancesform to view the opening and closing balance details of the cash account.

• Cash report– Open the Cash reportform to print a cash report for the journal.

• Cash due announcement– Create a cash due announcement.

( Balance) Journal

The balance for the journal.

Per voucher

The balance for the selected journal line.

( Total debit)

Journal

The total debit amount for the journal.

Per voucher

The total debit amount for the selected journal line.

( Total credit)

Journal

The total credit amount for the journal.

Per voucher

The total credit amount for the selected journal line.

( Total amount)

Reimb

The total reimbursement amount for the journal.

Disb

The total disbursement amount for the journal.

Model number

View or modify the deferrals model number.

Note
This field is available only through the General ledger module.

Budget model

View or modify the fixed asset budget model number.

Note
This field is available only through the FA Budget journal in the Fixed assets module.

Accounting

View or modify the fixed asset value model number.

Note
This field is available only through the FA journal in the Fixed assets module.

Date

Select the posting date.

Account type

View or modify the account type.

Account

Select an account for the transaction.

Transaction type

Select or view the transaction type for the journal line.

Note
This field is available only through the General ledger module or through the FA Budget journal in the Fixed assets module.

Transaction text

Select a journal text for the transaction.

Debit

Enter a debit amount for the transaction.

Credit

Enter a credit amount for the transaction.

Offset account type

Select an offset account type for the transaction.

Offset account

Select an account code for the transaction, based on the offset account type selected.

Cash due announcement

The cash due announcement number.

Note
This field is available only through the Bank module.

Currency

Select a currency code for the transaction.

Voucher

Enter a voucher number for the transaction.

Order number

Enter a code for the reimbursement or disbursement cash slip.

Note
This field is available only through the Bank module.

Department

Select the department dimension that the transaction is attached to.

Cost center

Select the cost center dimension that the transaction is attached to.

Purpose

Select the purpose dimension that the transaction is attached to.

Deferral ID

The deferral code.

Note
This field is available only through the General ledger module.

Writing off period

View or modify the ending date of the write-off period.

Note
This field is available only through the General ledger module.

Document type

The type of the transaction, which is displayed as one of the following:

• Cash disbursement slip- For a credit transaction.

• Cash reimbursement slip- For a debit transaction.

• Correction- For a reversal transaction, if you enter a negative amount in the Creditor Debitfield.

Note
This field is available only through the Bank module.

Approval status

The approval status for the cash transaction, which is displayed as one of the following:

• None

• Confirmed

• Approved

• Rejected

Note
This field is available only through the Bank module.

FA number

View or modify the fixed asset number.

Note
This field is available only through the FA journal in the Fixed assets module.

Account name

The name of the account specified for the voucher.

Offset account name

The name of the offset account specified for the voucher.

Journal number

The ledger journal number.

Line No

The line number for identification.

Company accounts

The abbreviation for the company accounts where the cash journal is to be posted.

GL account

View or modify the debit account for the deferrals journal.

Note
This field is available only through the General ledger module or through FA journal in the Fixed assets module.

Sales tax code

Select a sales tax code for the transaction.

Note
A sales tax code must be specified if the ledger account in use is a sales tax account.

Sales tax group

Select a sales tax group for the transaction.

Item sales tax group

Select an item sales tax group of the transaction.

Sales tax amount

The calculated sales tax amount shown in the current currency of the transaction.

Note
This field is available only through the General Ledger module.

Corrected sales tax amount

The corrected sales tax amount shown in the current currency of the transaction.

Note
This field is available only through the General Ledger module.

Sales tax direction

Select this check box if the selected journal line is to be controlled by the Sales tax directionsetup in the Chart of accountsform.

Offset company accounts

Select the abbreviation code that defines the set of company accounts in which the journal transaction is offset.

Offset-transaction text

Select the new transaction text if information other than the text that is entered in the transaction text field on the Overviewtab should be used for the offset companytransaction.

Contracts group

The contract group that the transaction is applied to.

Note
This field is available only through the Bank module.

DVR

The registration number assigned to the contract that the transaction is applied to.

Note
This field is available only through the Bank module.

Contract No.

The code of the contract.

Note
This field is available only through the Bank module.

Reason code

Select a reason code for the transaction.

Note
This field is available only through the Bank module or through the FA journal in the Fixed assets module.

Reason comment

Enter a text description of the reason.

Note
By default, the description set up for the reason code is displayed. This field is available only through the Bank module or through the FA journal in the Fixed assets module.

Triangulation

This check box is selected if the currency code is included in triangulation.

Exchange rate

The currency exchange rate.

Secondary exchange rate

The secondary currency exchange rate.

Cross rate

The cross-rate for the two exchange rates.

Calculation method

The calculation method for the transaction.

( Intercompany dimensions)

Department

The dimension value that applies to the transaction in the company that is selected in the Offset company accountsfield.

Cost center

The dimension value that applies to the transaction in the company that is selected in the Offset company accountsfield.

Purpose

The dimension value that applies to the transaction in the company that is selected in the Offset company accountsfield.

Document

Enter the name or number of the document that is the basis of the transaction.

Note
This and the following fields through Accountare available only through the Bank module.

Document date

Enter the date of the document.

Representative type

Select the type of representative for the transaction from the following:

• Employee

• Vendor

• Customer

• Other

Representative

Select the representative code based on the selected representative type.

Employee name

The name of the representative for the selected representative code.

Identity card

The employee's identity card details. If the corresponding account for the transaction is an advance holder account, then the passport details of the employee are displayed. If the corresponding account for the transaction is a customer or vendor account, then the contact details of the representative are displayed.

Note
This field is displayed only for the representative type Employee.

( End uses) End use

Select a payment purpose code for the transaction.

Note
Press CTRL+N to create a new line, and enter the details.

Transaction text

Enter text describing the payment.

Amount

Enter the payment amount in the company currency.

Percent

The percentage value of the payment amount in relation to the total credit or debit amount in the transaction.

Remainder

The remaining amount of the transaction in the company currency.

Position

The position of the employee

Employee name

Select the name of the employee.

Job title

Select the job title of the employee.

Method of payment

Select the method of payment for the current transaction.

Payment specification

Select the payment specification for the current transaction.

Note

Enter comments on the payment.

Prepayment

Select this check box if the payment is to be managed as a prepayment.

Automatically facture creation

Select this check box to create a facture on prepayment automatically.

Posting profile

Select a cash posting profile for the transaction.

Offset posting profile

Select an offset posting profile if the cash transaction journal is offset.

Settlement type

Select the type of settlement from the following:

• None– The transaction will not be settled.

• Open transactions– The transactions will automatically be offset against open transactions according to the First In First Out (FIFO) principle.

• Designated transactions– The transactions will be settled with respect to a specific invoice.

Bank transaction type

Select the bank transaction type that is used for the payment.

Payment reference

Enter a reference number for the specific payment.

Fee ID

Select the identification code for the payment fee.

Fee amount

Enter the fee amount.

( Payment fee) Currency

Select the currency for the payment fee.

Sales tax group

Select the sales tax group for the payment fee.

Item sales tax group

Select the item sales tax group for the payment fee.

Module

Select the account module from the following:

• Customer

• Vendor

( Payment fee) Account type

Select the type of account that the payment fee will be applied to.

Account

Select the account number of the account type that is selected in the Account typefield.

Reported as ready by

The user who reported the journal as ready.

Reported as ready journal

The user who reported the journal as ready.

Note
This field is available only through the General ledger module.

Approved by

The person who approved the journal line.

Rejected by

The person who rejected the journal line, if it was rejected.

Posted on

The posting date of the transaction.

Foreign company accounts

The other company account in which the transaction is posted, if the transaction is an intercompany accounting transaction.

Foreign voucher

The voucher number of the intercompany accounting transaction.

Transferred on

The transfer date of the transaction.

Transferred by

The name of the person who transferred the voucher.

Transferred to journal

The number of the journal that the transaction was transferred to.

Transferred

This check box is selected if the record was transferred to the journal.

Errors detected

The error messages that relate to the transaction, if any.

( Identification)

Date

View or modify the posting date of the cash transaction.

Note
This and the following fields are available only through the Bank module.

Account

Select the cash account number for the selected account type, if necessary.

Category

Select the category that the transaction belongs to.

Employee

Select the associated employee number.

Line property

Select the property that the transaction is attached to.

Sales currency

Select the currency of the current sales price.

Sales price

Enter the sales price, if needed.

( Project - sales tax)

Sales tax group

Select the sales tax group for the sales price.

Item sales tax group

Select the item sales tax group for the sales price.