Prerequisites

Set up the following sections:

Administration
Basic
General ledger
In the Banksection, set up bank accounts to use with methods of payment.

Main setup forms for Accounts receivable

Use the following forms to set up the basic functionality of Accounts receivable for each company. The forms are listed in the recommended order of setup.

To make the setup process simpler, you can create company or user templates from the first records that are created. A template typically includes entries in a large number of fields that reflect the features that the company wants to implement for a particular type of customer.

Define the terms of payment that you assign to sales orders and customers, and that determine invoice due dates, in the Terms of payment form.

For complete guidelines, see Terms of payment (form).
Create and maintain information about how the company receives payments from customers in the Methods of payment form.

For complete guidelines, see Customer methods of payment (form).
Create and maintain groups of customers that share key parameters for posting, settlement and payment, reporting, and forecasting in the Customer groups form.

For complete guidelines, see Customer groups (form).
Set up the way in which customer transactions are posted to the general ledger in the Posting profiles form.

For complete guidelines, see Customer posting profile (form).
Set up default entries, various types of functionality, and number sequences for Accounts receivable in the Parameters form.

You can enable or disable functionality by selecting or clearing check boxes; select from system options in drop-down lists (characterized by a downward-pointing arrow); and select from options that are particular to your company in lookup fields (characterized by a small, curved, downward-pointing arrow). If the lookup fields have no options, you need to set up the options for your company: With your cursor in the field, right-click, select Go to the Main Table Form, and create the values that are agreed on for your company in the form that you have opened.

For complete guidelines, see Accounts receivable parameters (form).
Define the format of various documents related to customers in the Form setup form.

For complete guidelines, see Sales form setup (form).
Create and maintain the customer accounts that the company does business with in the Customers form.

For complete guidelines, see Customers (form).

Optional setup forms for Accounts receivable

The setup of Accounts receivable includes a number of other steps beyond the basic functionality.

The additional setup forms are organized by functionality.

Customer classification group

Create and maintain customer classification groups to prioritize customers in the Customer classification groups form.

For complete guidelines, see Customer classification group (form).

Workflow

Set up workflow configurations for journal approvals in the Workflow configurationsform.

For complete guidelines, see Workflow configuration (form).

Reasons

Set up reason codes in the Reasonsform to manage financial reason codes.

For complete guidelines, see Reasons (form).

Price/discount

Create and maintain price, line discount, multiline discount, and total discount groups for customers in the Customer price/discount groups form.

For complete guidelines, see Price/discount groups (form).
Create and maintain price, line discount, multiline discount, and total discount groups for items in the Item discount groups form.

For complete guidelines, see Price/discount groups (form).
Create and edit the names of trade agreement journals in the Trade agreement journal names form.

For complete guidelines, see Trade agreement journal names (form).
Activate trade agreements by selecting the relevant combination of discount, customer, and item in the Activate price/discount form.

For complete guidelines, see Activate sales price/discount (form).

Miscellaneous charges

Set up codes for the miscellaneous charges to use in sales orders in the Misc. charges codes form.

For complete guidelines, see Misc. charges code (form).
Create and maintain miscellaneous charges groups for customers in the Customer misc. charges groups form.

For complete guidelines, see Misc. charges groups (form).
Create and maintain groups of miscellaneous charges for items in the Item misc. charges groups form.

For complete guidelines, see Misc. charges groups (form).
Define the miscellaneous charges to automatically assign to orders in the Auto-misc. charges form.

For complete guidelines, see Auto-misc. charges (form).

Supplementary items

Create and maintain supplementary item groups for customers in the Supplementary item - Customer groups form.

For complete guidelines, see Supplementary item groups (form).
Create and maintain supplementary item groups for items in the Supplementary item - Item groups form.

For complete guidelines, see Supplementary item groups (form).

External item description

Create and maintain groups of customers that have common item descriptions in the Item - Customer groups form.

For complete guidelines, see External item description group (form).

Distribution

Create and maintain the conditions for an item's transfer from seller to buyer in the Terms of delivery form.

For complete guidelines, see Terms of delivery (form).
Create and maintain the means of transport used when delivering an order from the seller to the buyer in the Modes of delivery form.

For complete guidelines, see Modes of delivery (form).
Create and maintain reasons for the deliveries in the Reasons for delivery form.

For complete guidelines, see Reasons for delivery (form).
Create and maintain identifier codes and descriptions for delivery destinations in the Destination codes form.

For complete guidelines, see Destination codes (form).
Create and maintain descriptions for the various package types in the Package appearance form.

For complete guidelines, see Package appearance (form).
Create and maintain a list of carrier names and addresses in the Carrier form.

For complete guidelines, see Carrier (form).

Forms

Create the standard text that appears on various forms in the Form notes form.

For complete guidelines, see Form notes (form).
Set up the sorting orders for sales orders, picking lists, packing slips, and invoices in the Form sorting form.

For complete guidelines, see Sales form sorting parameters (form).
Set up print management information for originals and copies of forms in the Print management setupform.

For complete guidelines, see Print management setup (form).

Sales orders

Set up return reason code groups in the Return reason code groups form.

For complete guidelines, see Return reason code groups (form).
Set up return reason codes in the Return reason codes form.

For complete guidelines, see Return reason codes (form).
Set up return disposition codes in the Disposition codes form.

For complete guidelines, see Disposition codes (form).
Create and maintain sales origin codes that can be used to track the origin of sales orders in the Sales origin form.

For complete guidelines, see Order origin codes (form).
Create and maintain sales order pools (groups) in the Order pools form.

For complete guidelines, see Order pools (form).

Quotations

Set up the quotation types to use in the Type form.

For complete guidelines, see Quotation type (form).
Set up groups of similar quotation templates in the Template groups form.

For complete guidelines, see Quotation template groups (form).

Payment

Set up and manage the terms for obtaining cash discounts in the Cash discounts form. The cash discount codes are linked to customers and are applied to sales orders.

For complete guidelines, see Cash discounts (form).
Set up payment schedules to manage installment payments from customers in the Payment schedules form.

For complete guidelines, see Payment schedules (form).
Define the payment days that are used for the calculation of due dates, and specify payment days for a specific day of the week or month, in the Payment days form.

For complete guidelines, see Payment days (form).
Create and maintain payment fees that are associated with customers in the Payment fee form.

For complete guidelines, see Customer payment fee (form).
Create and maintain payment steps in the Payment step form.

For complete guidelines, see Payment step (form).
Create and maintain information about credit card processors in the Credit card processors form.

For complete guidelines, see Credit card processors (form).

Interest and collection letters

Create and manage collection letter sequences and connect them with collection letter lines in the Collection letter form.

For complete guidelines, see Collection letter (form).
Set up and manage interest codes in the Interest form.

For complete guidelines, see Interest setup (form).

Commissions

Create and maintain sales commission groups for sales to a specific customer or group of customers in the Customer groups for commission form.

For complete guidelines, see Commission customer group (form).
Create and maintain sales commission groups for the various sales groups in the Sales groups form.

For complete guidelines, see Commission sales group (form).
Create and maintain sales commission groups for specific items or a range of items in the form.

For complete guidelines, see Commission item group (form).
Create and maintain data used for the calculation of sales commissions in the Commission calculation form.

For complete guidelines, see Commission calculation (form).
Create and maintain ledger account data relevant to commission posting in the Commission posting form.

For complete guidelines, see Inventory posting (form).

Statistics

Set up user-defined intervals to analyze the maturity distribution of customer accounts in the Aging buckets form.

For complete guidelines, see Aging buckets (form).
Create line of business codes that you assign to customers in the Line of business form.

For complete guidelines, see Line of business (form).
Create and manage customer statistics groups to use as criteria in inquiries and reports in the Statistics group form.

For complete guidelines, see Statistics group (form).

Optional setup

Inventory management

Set up warehouses in the Warehousesform ( Inventory management> Setup> Inventory breakdown> Warehouses).

For complete guidelines, see Warehouses (form).

Basic

Set up the receipt calendar in the Calendar form ( Basic> Common Forms> Calendar).

For complete guidelines, see Calendar (form).
Set up invoice number sequence groups in the Number sequences form ( Basic> Setup> Number sequences> Number sequences).

For complete guidelines, see Number sequences (form).
Set up address setup forms ( Basic> Setup> Addresses):
- ZIP/postal Codes
  
  For complete guidelines, see ZIP/postal Codes (form)
- Country/region
  
  For complete guidelines, see Country/region (form)
- Address format
  
  For complete guidelines, see Address format (form)
- Address abbreviation
  
  For complete guidelines, see Address abbreviation (form)
- Contact Details
  
  For complete guidelines, see Contact persons (form)
- Job title
  
  For complete guidelines, see Titles (form)
- NAF codes
- ZIP/postal Codes import log

General ledger

Set up financial dimensions in the Dimensions form ( General ledger> Common Forms> Dimensions).

For complete guidelines, see Dimensions (form).
Set up tax information in the following tax setup forms ( General ledger> Setup> Sales tax):
- Sales tax codes
  
  For complete guidelines, see Sales tax codes (form)
- Sales tax groups
  
  For complete guidelines, see Sales tax groups (form)
- Item sales tax groups
  
  For complete guidelines, see Item sales tax groups (form)
- Ledger posting groups
  
  For complete guidelines, see Account group - Ledger posting group (form)
- Sales tax exempt codes
  
  For complete guidelines, see Sales tax exempt code (form)
- Sales tax jurisdictions
  
  For complete guidelines, see Sales tax jurisdictions (form)
- Sales tax authorities
  
  For complete guidelines, see Sales tax authority (form)
- Sales tax settlement periods
  
  For complete guidelines, see Sales tax settlement periods (form)
- Electronic tax declaration setup
  
  For complete guidelines, see Electronic tax declaration setup (form)
- Electronic tax certificates
  
  For complete guidelines, see Certificates (form).

Bank

Set up the Central Bank purpose code in the Payment purpose codes form ( Bank> Setup> Payment purpose codes).

For complete guidelines, see Payment purpose codes (form).

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